Society of Petroleum Engineers
Job Description
Job Title:
Team Leader Events
Middle East, North Africa and India
SUMMARY
This position is responsible for assisting the Senior Manager – Events with the day-today activities of the events team in the Dubai office and supervising a small team of
event managers.
This position is actively involved in the strategic direction and implementation of
conferences and workshops. This position works closely with senior executives,
international and regional member and non-member committees and other SPE
Managers. The position involves working closely with the Senior Manager – Events and
the Managing Director to ensure strong event planning and scheduling, seamless
execution of events, enhancing event management processes and building strong
industry relationships to further the mission and vision of SPE Middle East, North Africa
and India.
ESSENTIAL DUTIES AND RESPONSIBILITIES
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Assist the Senior Manager – Events with all day to day event operations.
Manage a small team of event managers to ensure events are completed on
time, on budget and to superior level of quality
Guide event managers in the formation of workshop and conference
committees and maintain strategic relationships with key individuals and
organisations in the region.
Supervise the onsite execution of events, ensuring a good event experience
for attendees
Assist in training and development of new team members
Assist the Senior Manager – Events in developing internal training plans and
work processes for the team.
Assist the Senior Manager – Events in working continuously to improve the
quality of SPE events
Assist the Senior Manager – Events in recruiting, retaining and training staff
members in the events team.
Assist the Senior Manager – Events and Managing Director in workshop topic
generation and scheduling
Maintain and further develop strong supplier relationships with hotels, freight
forwarders, gift suppliers, AV and staging companies, entertainment and tour
providers.
Assist Senior Manager – Events with event schedules by keeping a high level
of awareness of SPE Middle East events, SPE worldwide events, other
associations events and commercial events in the Middle East region and
worldwide.
Enhance the image of SPE and SPE events by addressing concerns and
following up on member suggestions to improve our service to the industry
SUPERVISORY RESPONSIBILITIES
Society of Petroleum Engineers
Job Description
Directly manages employees in the Dubai office. Carries out managerial
responsibilities in accordance with the organization's policies and applicable
laws. Responsibilities include mentoring and training employees; planning,
reviewing and directing work; appraising performance; rewarding and
disciplining employees in consultation with the Senior Manager Events;
addressing complaints and resolving problems in consultation with the Senior
Manager Events.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative
of the knowledge, skill, and/or ability required. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential
functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree or equivalent, Master’s degree desirable, but not required;
8 to 10 years related experience; or equivalent combination of education and
experience.
LANGUAGE SKILLS
Ability to read, analyze, and interpret common scientific and technical
journals, financial reports, and legal documents. Ability to communicate
effectively via both written and verbal methods with senior representatives
from the oil and gas industry. Ability to effectively present information to top
management, public groups, and/or boards of directors. Fluency in Arabic
would be advantageous.
MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical
inference. Ability to apply concepts such as fractions, percentages, ratios,
and proportions to practical situations.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid
conclusions. Ability to interpret an extensive variety of technical instructions in
mathematical or diagram form and deal with several abstract and concrete
variables.
OTHER SKILLS AND ABILITIES
 Ability to motivate self and others.
 Ability to mentor and guide team members
 Ability to lead an event team and make decisions onsite
 Ability to manage an event budget and production schedule
 Ability to develop strong working relationships with senior industry
representatives
 Ability to work independently and in a team environment.
 Leadership experience and have demonstrated abilities in negotiations.
 Demonstrated ability to work with limited supervision.
Society of Petroleum Engineers
Job Description
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Ability to work with computer on existing software programs
Familiarity with special terminology related to events, member
services, finance, publications, public relations and administration
Extensive domestic and international travel
Highly motivated; team player; personable; disciplined
Multilingual and familiar with local sensitivities and preferences
Service oriented
Excellent oral, written, organization, presentation and independent
workload management skills.
Ability to travel up to 40 percent of the work period.
Experience operating a personal computer with Windows standard
software.
Preferred age group: 30-45.
WORK ENVIRONMENT
The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions. The noise level in the work
environment is usually quiet.