RECORDS:
- FORMS:
- NAVSUP P-486:
► Establishes the policy for the operation and management of Navy general messes.
- NAVSUP P-476:
► Quarterly publication that contains useful information on food products, galley
Equipment, publication revisions, sanitation, records keeping, nutrition, etc. All division
CS’s must initial indicating they have reviewed it.
- NAVSUPNOTE 7330:
► Quarterly publication promulgates the current basic (BDFA), supplemental, and special food
allowances. It provides the Food Item Report/Master Food Code List (NAVSUP 1059), tables
of current charges for sales of meals and ration credit conversion factors.
- NAVSUP FORM 335: Subsistence Ledger
►is used to record, by quantity only, receipts, expenditures (transfers, surveys, sales and
issues), and the running balance on-hand for each food item. A separate ledger will be
prepared for each food item carried in stock.
- NAVSUP FORM 338: General Mess Control Record
►Displays daily RIK and cash sale head counts, ration credit, monetary allowance, food cost
and over/under issue for the general mess. Basically the balance of the check book.
- NAVSUP FORM 367: Record of Receipts & Expenditures
►All food received monthly, inventory balance brought forward and all food items received. All
food expended, including transfers out, surveys, issues and end inventory. Basically a financial
accounting for the inventory.
- NAVSUP FORM 470: Cash Receipt Book
►Used to document cash transactions such as cash deposited with the disbursing officer
(DISBO).
- NAVSUP FORM 1046: Meals Sold for Credit
►Used to record who eats what meal when they are sold on a credit basis.
- NAVSUP FORM 1090: Food Preparation Worksheet
►Written order from LCS to GWC. Gives headcount predictions, portions to prepare and
special instructions for each product and acceptability percentages. Basically a menu for the
day and a log of how many people we feed, how much of each item we make and how popular
those items are.
- NAVSUP FORM 1282: Food Item Request/Issue Document
►An inventory ledger used by the GWC to requisition food for a given day and by the Bulk
Storeroom Custodian (JOD) to log how much is issued to the GWC, how much the GWC
returns, and based on those numbers how much the final used quantity is that will be charged
off the books by the Record’s Keeper.
- NAVSUP FORM 1291: Meal Signature Record
►Used to document headcounts for RIK patrons by recording their name, signature and last 4.
- NAVSUP FORM 1292: Recapitulation of Meal Record
►Used to break down head counts for each meal and for mass feeding chits.
- NAVSUP FORM 1334: Expenditure Log (Loss w/o Survey)
►Used to expend items from the inventory that are due to things like spoilage or accidental
breakage. Must be less that 500 dollars total, 50/line item. For large ships it is 1000 total.
- NAVSUP FORM 1359: General Mess Summary Document
►A summary of everything for an accounting period (one month) used in submitting financial
returns.
- DD FORM 200: Financial Liability Investigation of Property Loss (Survey)
►Used when a loss of inventory items exceeds 50/line item or 500 total dollars (1000 on large
ships). Also can be initiated by the CO, or if the circumstances of the loss indicate theft or
neglect.
- DD FORM 1155: Order for Supplies or Services
►Used to requisition local food items when the local SPV cannot provide the necessary items.
- DD FORM 1149: Requisition and Invoice/Shipping Document
►Used to transfer food from one government activity to another (w/o charge).
- DD FORM 1544: Cash Meal Payment Book
►Used as a sign in sheet for patrons paying cash for a meal, documents patrons, name, rank,
meal price and surcharge amount.
- FSM: