NAVEDTRA 43904-C
SEABEE
COMBAT
WARFARE
COMMON CORE
Unit 106
Supply/Logistics Fundamentals
Supply/Logistics
Fundamentals
• References
• NAVEDTRA 14326, Storekeeper Basic
• NAVEDTRA 14233, Naval Construction Force/Seabee 1
&C
• NAVSUP P 485, Afloat Supply Procedures Manual, Vol 1
• OPNAVINST 5100.19D, NAVOSH
• COMSECONDNCB/COMTHIRDNCBINST 4400.3, NCF
Supply Manual
• NAVSUP P-485 (Rev 3.), Navy Supply Procedures, Vol 2
• NAVFAC P-300, Management of CESE
• NAVSUP P-485 (Rev 3.), Navy Supply Procedures, Vol 3
• Army Field Manual 4-0, (FM 4-0) ch 6., Supply and Field
Services
COSAL
• PQS Question 106.1 Explain the importance
of the Coordinated Shipboard/Shorebased
Allowance List (COSAL) in relation to the
commands mission and sustainability.
• Reference: NAVEDTRA 14326, [ch. 1]
COSAL
• Coordinated Shipboard/Shore-based
Allowance List (COSAL)
• The COSAL is a supply document that lists
the items required to achieve maximum, selfsupporting capabilities for an extended period
of time.
COSAL
• PQS Question 106.2 Describe the following
processes in reference to the COSAL.
- COSAL Validation
- COSAL Updates
• Reference: COMSECONDNCB 4400.3 [ch. 2]
COSAL
• Validating and Updating
 Completed annually and during every turnover.
 Information on the equipment identification plate is
checked against the COSAL.
 Discrepancies are noted on an OPNAV 4790/CK
form and submitted to CESO.
– COSAL is changed to reflect correct equipment
and the APL and Automotive Repair Parts (ARP)
stock is updated as appropriate.
11 Classes of Supply
• PQS Question 106.3 What are the 11 Classes
of Supply?
• Reference: Army Field Manual 4-0 [ch. 6]
11 Classes of Supply
•
I
Subsistence and commercially bottled water.
II
Clothing, individual equipment, tools, tool kits, tents, administrative and housekeeping type
supplies, as well as unclassified maps.
III
POL includes bulk fuels and packaged products such as antifreeze.
IV
Construction items, including fortification and barrier materiel.
V
Ammunition of all types.
VI
Personal demand items (nonmilitary sales items) and gratuitous health and comfort pack items.
VII
Major end items, such as launchers, tanks, mobile maintenance shops, and vehicles.
VIII
Medical supplies, including repair parts for medical equipment.
IX
Repair parts and components, to include kits, assemblies, and subassemblies, both reparable
and nonreparable, which are required for maintenance support of all equipment.
X
Materiel to support nonmilitary programs, such as agricultural and economic development, which
are not included in supply classes I through IX.
Misc
Salvage, packaged water, captured enemy supplies
Material
Obligation Validation
• PQS Question 106.4 Describe the purpose of the
Material Obligation Validation program.
• Reference:
NAVSUP P-485, [ch. 2]
Material
Obligation Validation
• MOV Program ensures that:
 The requirements for the material still
exist and the quantity requested is still
required
 Checks that priorities assigned in the
requisition are still valid
• Cancels material no longer needed.
 FEX material that was not received in time
and is no longer needed.
Material
Obligation Validation
• Corrects files.
 Open purchase was made, but
receipt was never turned in, so
requisition is still open. Internal MOV
requires end users to provide copies
of receipt to clear the outstanding
requisition on file
Material
Obligation Validation
• Frequency
• External MOV
Higher unit (Inventory Control Point)
initiates the MOV.
Quarterly.
Internal MOV
Supply Officer initiates an MOV for
each department.
Monthly.
OPTAR/BOR
• PQS Question 106.5 Discuss the following:
- OPTAR
- BOR
• Reference:
NAVSUP P-485 Vol. 1 [ch. 9, par. 9002, 9125]
NAVSO P-3013-2 [ch. 4, par. 4000, 4107]
OPTAR
• An OPTAR has two components
 Requisition/OPTAR Log (NAVCOMPT 2155)
 Similar to a checkbook, every grant and
requisition is recorded here.
 A separate log is maintained for each OPTAR
(i.e. 02 funds are kept separate from 03 funds)
• Travel Log
– Tracks deployment per diem and TAD travel
BOR
• Budget Optar Report - is submitted monthly
for the current fiscal year and for the first 6
months following the close of the fiscal year.
Definitions
• PQS Question 106.6
Define the following:
- Departmental Budget
- Defense Reutilization Marketing Office
 Reference:
NAVSUP P-485 Vol. II [ch. 4]
NAVSUP P-485 Vol. I [ch. 9, par. 9002, 9125]
Operating Target
 Departmental Budgets
 All OM&N money is allocated in categorized funds
(02, 03, etc.), which are centrally controlled by
supply.
• The unit supply officer can choose to divide these
funds into departmental budgets.
 i.e. $40,000 budgeted to A Co for all parts,
maintenance, and consumables.
• Separate funds cannot be mixed.
 Administrative money can’t be used to buy parts
Defense Reutilization Marketing
Office
• Materials in one of the following three categories may be
turned into DRMO:
 Items that need inventory manager disposal authority.
 Items that do not need inventory manager disposal
authority.
 Scrap or waste.
• All items turned in must have a completed DD Form 1348-1
with S-4’s signature.
• Excess material that has been turned into DRMO may be
drawn out by any Navy unit which has an allowance or
mission requirement for the material.
 Requires screening and authorization by the supply officer.
Requisition Cancellation
• PQS Question 106.7 State the criteria for which a
requisition cancellation request is warranted.
• Reference:
NAVSUP P-485 Vol. I [ch. 3, par. 3565]
Requisition Cancellation
Navy Stock System Purchases:
When materials are ordered wrong or the received
material is the wrong part, then the parts may be
returned to supply.
The refund money goes to the TYCOM (NCB).
The only way the unit (NMCB) may get the money
back is by requesting additional funds from the
TYCOM (NCB) at the end of the fiscal quarter/year,
using the return as justification.
Definitions
•
•
PQS Question 106.8 Define the following:
-
Plant Property
-
Minor Property
Reference:
NAVSUP P-485 Vol. I [ch. 5, par. 5125]
Definitions
• Navy-owned property that costs $5000 or more is referred to as Plant
Property. Two categories:
 Class 3- useful life expectancy of two or more years
 Class 4- industrial plant equipment.
•
Minor Property: All Navy-owned property bought for immediate use on
shore establishments that
 Costs between $300-$5000 or
 Costs more than $5000 but has a useful life expectancy less than 2
years.
• Also, regardless of cost, all classified, sensitive, or highly-pilferable
equipment is considered Minor Property
Definitions
•
PQS Question 106.9 Discuss what qualifies as
a controlled item:
•
Reference:
NAVSUP P-485 Vol. II [app. 9d]
Controlled Items
• The Controlled Inventory Item Code (CIIC) is
a single digit alpha or numeric code found in
card column (cc) 52 of the change notice.
The CIIC designates the degree of physical
security assigned to an item of supply. The
CIIC was formerly known as
Security/Pilferage/Arms, Ammunition And
Explosives Security Risk Code.
Codes
Code
A
B
C
D
E
F
G
H
I
J
K
L
M
Definition
Confidential - formerly restricted data
Confidential - restricted data
Confidential
Confidential - cryptologic
Secret - cryptologic
Top secret - cryptologic
Secret - formerly restricted data
Secret - restricted data
Aircraft engine equipment and parts
Pilferage controls may be designated by the coding activity to
items coded U (unclassified) by recording the item to J.
Top secret - formerly restricted data
Top secret - restricted data
Hand tools and shop equipment
More Codes
N
Firearm piece parts and non-lethal firearm end items. It is more appropriate to use
Codes 1 thru 8 (less 7) for AA&E end items.
O Item contains naval nuclear propulsion information; disposal and access limitations
are
identified in NAVSEAINST C5511.32. Store and handle in a manner which will
preclude
unauthorized access to this material.
P Ammunition and explosives. This code should not appear on Navy material records. It
is
more appropriate to use Security Risk Codes 1 thru 8 (less 7) for AA&E items.
Q A drug or substance determined by the Drug Enforcement Administration (DEA),
Department of Justice to be designated Schedule Symbol III, IV or V as defined in
Controlled Substance Act of 1970. Other selected items requiring storage in a vault or
safe.
R Precious metals, a drug or other controlled substance designated as a Schedule
Symbol
I or II item, in accordance with the Controlled Substance Act of 1970. Other selected
items requiring storage in a vault or safe.
S Secret
T Top secret
U Unclassified
V Individual clothing and equipment
W Office machines
X Photographic equipment and supplies
Y Communication/electronic equipment and parts
Z Vehicular equipment and parts
Category Codes
1 Highest Sensitivity (Category I) - Non-nuclear missiles and rockets in a ready to fire configuration
(e.g., Hamlet, Redeye, Stinger, Dragon, LAW, Viper) and explosive rounds for non-nuclear
missiles and rockets. This also applies in situations where the launchers (tube) and explosive
rounds, though not in a ready to fire configuration, are jointly stored or transported.
2 High Sensitivity (Category II) - Arms, Ammunition and Explosives.
3 Moderate Sensitivity (Category III) - Arms, Ammunition and Explosives.
4 Low Sensitivity (Category IV) - Arms, Ammunition and Explosives.
5 Highest Sensitivity (Category I) - Arms, Ammunition, and Explosives with a security classification
of Secret. Items will be stored and transported in accordance with the provisions of DOD 5100.76-M
or DOD 5200.1-R, whichever is more stringent.
6 Highest Sensitivity (Category I) - Arms, Ammunition, and Explosives with a security classification
of Confidential. Items will be stored and transported in accordance with the provisions of DOD
5100.76-M or DOD 5200.1-R, whichever is more stringent.
7 Item assigned a Demilitarization Code other than A, B, or Q for which another CIIC is
inappropriate. The loss, theft, unlawful disposition, and/or recovery of an item in this category will
be investigated in accordance with DOD 4000.25-2-M and DOD 7000.14R Volume 12, Chapter7.
8 High Sensitivity (Category II) - Arms, Ammunition and Explosives with a security classification of
Confidential. Items will be stored and transported in accordance with the provisions of DOD
5100.76-M or DOD 5200.1-R, whichever is more stringent.
9 This code identifies an item as a Controlled Cryptographic Item (CCI). CCI is described as secure
telecommunications or information handling equipment, associated cryptographic component, or
other hardware item which performs a critical COMSEC function. Items so designated are
unclassified but controlled and will bear the designation “Controlled Cryptographic Item” or “CCI”.
Allowance Change
Request
• PQS Question 106.10 Explain the purpose of
the Allowance Change Request (ACR)
• Reference: NAVFAC P-300 [ch. 5]
Allowance
Change Request
• An ACR (NAVSUP 1220-2) is used to change the
quantity on an allowance list.
– Typical reasons for an ACR include:
Material failure rates other than expected.
New operating areas or conditions.
Mission assignments require additional
support.
Technical improvements in equipment,
systems or repair parts that can provide
additional capabilities.
Allowance
Change Request
• An ACR is submitted through TYCOM (NCB) to
Navy Inventory Control Point (NAVICP)
• An ACR regarding CESE must go through
TYCOM (NCB) to CESO.
• Before submitting an ACR, ensure that a similar
request has not been previously denied.
Forms
• PQS Question 106.10. State the purpose of the
following forms:
-NAVSUP 1250-1/1250-2
-NAVSUP 1149
-DD1348
-DD 200
• Reference: NAVSUP P-485 Vol. I
[ch. 3, par. 3021, 3027, ch. 4, par. 4114, 4119
ch. 5, par. 5128]
Forms
• NAVSUP 1250-1: Requisition/consumption reporting
document used by submarine force and non-automated units.
• NAVSUP 1250-2: Requisition/consumption reporting
document for procuring non-NSN material.
• DD 1348: Requisition form that can serve as a requisition
follow-up, modifier, or cancellation request.
• NAVSUP 1149: Requisition invoice/ shipping document used
for open purchase items or services.
 Example: Prior to a battalion movement, an 1149 is used
to request a cruise box shipment.
• DD 200: Survey form as well as a report for lost, stolen, or
damaged items
Functional Outlets
• PQS Question 106.11 Define the following
acronyms and state the responsibilities for the
functional outlets.
-ARP -CTR -CSR -MLO
-Organizational Clothing Issue
• Reference:
COMSECONDNCB 4400.3
Functional Outlets
• Automotive Repair Parts (ARP)
 Receives, stores and issues repair parts for
CESE and material handling equipment.
 Validates and updates CESE COSAL.
 Typically located in Alpha Company spaces.
 Financial records, reports, and requisition files
are normally maintained in Supply.
Functional Outlets
• Central Tool Room (CTR)
 Manages all hand tools, power tools, tradesman’s
tool kits, and other special tools.
 Assets are kept under strict security because
items are highly pilferable and can be easily
converted to personal use.
 Inventory management measures include
maintenance of separate records for individual
items, scheduled physical inventories, and
scheduled preventive maintenance.
Functional Outlets
• Central Storeroom (CSR)
Central shipping and receiving outlet in the
battalion.
Receives all shipments that are not
project related (ARP, consumables,
etc.).
Manages and issues administrative and
consumable items in the TOA.
Typically located in Supply spaces.
Functional Outlets
• Material Liaison Office (MLO)
– Manages all project funds and materials in
accordance with NAVSUP P-48.
Receives, issues, and inventories project
materials.
Maintains records and accounting.
Submits reports of expenditures for project
materials at the mainbody site.
Details manage their own materials.
Supply Officer is overall responsible for project
materials at all sites, including main body.
Functional Outlets
• Organizational clothing. - CUU Issue, commonly
known as greens issue is where CUU uniforms
are ordered and issued from, as well as
organizational clothing, such as Gortex rain gear
and polypropylene (Polypros). They also issue
Infantry gear.
Abbreviations
and Acronyms
• PQS Question 106.12 Define the following
abbreviations and acronyms.
NSN
COG
APL
AEL
NC
NIS
SIM
• Reference: COMSECONDNCB 4400.3 [app. G]
Abbreviations
and Acronyms
• National Stock Number (NSN)
 A 13 digit stock number used to identify
an item of material in the Federal Supply
System.
 Assigned by the Defense Logistics
Service Center, Battle Creek, Michigan.
Abbreviations
and Acronyms
• Cognizance Symbol (COG)
 Two position alpha-numeric code.
 Identifies the Navy inventory manager, or
cognizant authority, of the specific category
of material that item falls under.
 Example: The COG for all CESE is 2C.
• All CESE falls into the same category of material,
which means all CESE has the same cognizant
inventory manager.
Abbreviations
and Acronyms
• Allowance Parts List (APL)
 Lists all the repair parts installed in the equipment
or component to which it applies.
 Also lists the equipment or component’s operating
parameters and capabilities.
 Each piece of equipment or component has a
separate APL.
 APLs are filed in Part II of the COSAL.
Abbreviations
and Acronyms
• Allowance Equipage List (AEL)
 Lists all the equipment a specific unit or platform is
supposed to have.
– Examples:
• Camp Maintenance Builder Shop would have an
AEL.
• Possible entry on a ship AEL would be life rings.
Abbreviations
and Acronyms
• Not Carried (NC)
 Material the supply department does not
stock.
• Not in Stock (NIS)
 Material the supply department carries, but
is out of when requested.
Abbreviations
and Acronyms
• Selected Item Management (SIM)
 Inventory control.
 If a part is requested two or more times in a
six month period, it is identified for SIM.
• All SIM items are inventoried quarterly.
• Non-SIM items are inventoried semi-annually.
ROD versus QDR
• PQS Question 106.14 Describe the purpose of a
Report of Deficiency (ROD) (SF 364) and the
Quality Deficiency Report (QDR) (SF 368),
including the situation requiring its submission.
• Reference: NAVSUP P-485 Vol. I
[ch. 4, para. 4270, 4274]
ROD
• Report of Deficiency (ROD) - SF 364
• Used to record shipping or packaging discrepancies.
Material shipped to a wrong activity.
Erroneous material or unacceptable substitutes.
Items not received or are received in damaged
condition (at least $100 per line item).
Wrong quantity shipped (at least $100 per line
item).
Technical data markings are missing or
incomplete.
QDR
• Quality Deficiency Report (QDR) - SF 368
– Documents deficiencies with the quality of the
product due to design flaws. Two categories:
Category I: Quality deficiency which will
cause death or serious injury or illness;
would cause loss or major damage to
weapon system; directly restricts combat
readiness of a unit; or causes production
line stoppage.
Category II: All other quality deficiencies.
S4 Organization
• PQS Question 106.15 Describe the
functions of a supply department
organization.
• Reference: NAVSUP P-485 Vol I
[ch. 1, par. 1050]
Supply Organization
Supply Officer
S4
SERVICES
S4A
Material Liaison Office
MLO
OUTLETS
S4C
Disbursing
ARP
Food Service
CTR
Billeting
CSR
GREENS ISSUE
Supply Organization
• The S4 is the Supply Officer, a member of the Supply Corps. He or she is
over-all responsible for all functions of the supply department. All officers
and enlisted assigned to the supply department are subject to his or her
orders.
• The S4A is the Assistant Supply Officer and is normally the Services
Division Officer. He or she assumed the duties of the Supply officer in his
or her absence.
• Supply Department Military Division Officer. Usually the senior enlisted
member of the Supply Department, commonly referred to as the “Supply
Chief”. Serves as the military, personnel, and departmental
administration manager.
• The Disbursing Officer is a Supply Corps Officer and is personally
responsible for all monies in their custody, as well as operation of the
disbursing office and the Battalion Post Office.
Supply Organization
• The Food Services Officer is often a collateral duty
of the Assist Supply Officer. He or she is
responsible for the operation of the galley, the
wardroom mess/ officers quarters, and the CPO
mess and quarters.