AVIATION STOREKEEPER STUDY GUIDE
FSC GROUPS :
10 - Weapons
15 – ACFT & airframes structural components
16 – ACFT components
26 – Tires
28 – Engines
51 – Handtools
53 – Hardware & abrasives
59 – Electrical components
65 – Medical and dental supplies
67 – Photographic equipment
71 – Furnture
75 – Office supplies
79 – Cleaning equipment
81 – Containers
84 – Flight Deck Boots, flight clothing
91 – Fuels
99 – Miscellaneous
SSIC’s Secnavinst 5210.11
1000 – Military personnel
2000 – Telecommunications
3000 – Operations
4000 – Logistics
5000 – General admin.
6000 – Medicine / Dentistry
8000 – Ordnance
9000 – Ships Designs / mat’l
10000 – General mat’l
11000 – Facilities / activities ashore
12000 – Civilian personnel
13000 – Aeronautical / Astronautical Mat’l
Aircraft Inventory Record (AIR)
OPNAV 4790/109 – Binder
OPNAV 4790/110 – Ttile page / Sectional breakdown
OPNAV 4790/111 – Equipment list
OPNAV 4790/112 – Shortage list
OPNAV 4790/104 – Certification & record of transfers
Mode of Shipment Codes
1
F- MAC (Military Airlift Command)
G- Service parcel post
H – Air parcel post
N – Logair
Q – Air freight
R – Air express
S – Air charter
T – Air freight forwarder
Z- Military sealift command
2 – Gov’t watercraft (barge)
5 - UPS
6 - MOM
9 – Local delivery
U - Quicktrans
X – Bearer walk thru
Record Type Codes
60 – Weapons
61 – RFI
62 – Deletion
63 – Non-RFI
64 – Technical directives
65 – Initial issue
66 – Servmart
67 – PEB
Purpose Codes
A – General issue (ASO) assets
L – Pack-up kits
W – Special pools program (SUPPO) assets
MRIL Shipping Codes
WW – Dispose of locally
XX – Turn-in to nearest industrial NAS ( depot )
YY – Dispose of in accordance with local inst.
ZZ – Requset turn-in instructions from item manager
Advice Codes
2B – Do not sub
5A – Survey
5G – One for one exchange
5S – Remain in place (CRIPL)
5V – P/N for P/N
5D – In
53 – 5A/2B combo
5X – Stock replenishment
52 – 2B/5S combo
Demand Codes
R – Recurring demand
N – Non recurring demand
O – No demand
2
Media & status codes
A – 100 % supply and shipment status to requisitioner by mailer prepared by DAAS
B – 100 % supply and shipment status to requisitioner by autodin
Service Designator Codes
R – Pacific fleet operating units ( including ships )
V – Atlantic fleet operating units ( including ships )
N – Activities ashore ( NAS’s )
Shelf Life Condition Codes
A – More than 6 months
B – 3-6 months
C – Less than 3 months
Material Control Codes
D – Field level repairables
E – DLR designated for intensive management under IRAM
H – Depot level repairables
L – Items of local stock or items pending stock number
M – Medium velocity demands consumables
S – Slow demand velocity items ( consumables )
T – Terminalitems
W – End use items
X – Special program repairable items
Z – Special program consumables
Repair Capability Codes
C1 – Full capability
C3 – Limited capability
A1 – test and check
X1 – Repair not authorized
X2 – Lack of equipment / tools / facilities
X3 – Lack of technical skills
3
X4 – Lack of required test equipment
X6 – Lack of technical data
Z1 – Consumable material
BCM Codes ( Beyond Capability of Maintenance )
1 – Repair not authorized
2 – Lack of tools, equipment or facilities
3 – Lack of technical skills
4 – Lack of parts
5 – Fails test and check
6 – Lack of technical data
7 – Beyond authorized repair depth
8 – Administrative (EI, QDR )
9 – Condemned
Supply Condition Codes
A – RFI material
F – Whole NON-RFI material
G – Incomplete NON-RFI material
SM&R Codes
P A G G D 6
(1) (2) (3) (4) (5) (6)
(1) & (2) – source codes
(2) & (4) - maintenance codes
(5) – recoverability code
(6) – service option code
Source Codes :
AO – assembled at “O” level
AF – assem. at “I” level afloat
AH – assem. at “I” level ashore
AG – assem. at “I” level both afloat & ashore
AD – assem. at “D” level
XA – Order NHA
XB – Obtain from salvage
XC – Installatio, drawing or diagram that is identified by manufacturer’s
P/N
MO – Manufactured by “O” level
MF - Manufactured by “I” level afloat
MH – Manufactured by “I” level ashore
MG – Manufactured by “I” level afloat & ashore
4
MD – Manufactured by “D” level
COGS : This symbol consists of a two-character code that identifies the stores account and
cognizant manager of an item.
OI – Publications
1I – Forms
1R – Aviation, Aeronautical, Photographic, Meteorological consumable material
2R/7R – Aviation, Aeronautical, Photographic, Meteorological repairable material
2V – Aeronautical support equipment
4R – Catapult & arresting gear material repairable
4V – Aircraft engines
5R – Catapult arresting gear material repairable
6R – GSE with MCC of X
6V – Technical directives change kits
8R – Major aeronautical system and equipment
9C – Navy owned stock of defense construction material (S9C)
9D – Special clothing and textiles
9G – Navy owned stocks of defense general material (S9G)
9N – Navy owned stocks of defense electronic material (S9E)
9Q – Navy owned stocks
9Z – Navy owned stocks of defense industrial material (S9I)
9X – Bulk fuels, oils and solvents
IMRL Reporting Codes
Section 1 – Employment data – list of employment data used to create IMRL.
Section 2 – Change list – List of all changes to activity’s IMRL. (additions,
Deletions, or changes)
Section 3 – Index – Rapid means of identifying and locating the position of an
item in the body section (divided into six parts)
1 – Part number
2 – NIIN
3 – Nomenclature
4 – Avionics system name
5 – Avionics system number
6 – Line item number
Section 4 - Main body – Lists of all items that are allowed for the applicable
activity and shows the authorized allowance QTY for each item
allowed. (each page presents identification data, description, land
vessel (LV) code data, accountability & allowance data)
Section 5 – Activity inventory record – lists all items that are on inventory at the
Applicable activity on the date this section is prepared. (reissued on a
monthly basis) provides identification data, management data,
inventory status, authorized allowances & nonmenclature.
5
Preparation of IMRL’s
-
Prepared by cognizant SECA for each IMRL activity.
SECA’s are responsible for printing and distributing.
Issued on an annual basis or as required such AS/ACFT reconfiguration, mission
changes, deckload variations, newly introduced equipment, etc.
OPNAV FORM 4790/64 – IMRL transaction reporting (report gains, transfers &
survey)
NAVAIR FORM 13650/1 – IMRL revision request (correct discrepancies,
request sermis, source data revision, report excess. Items O/H, amen se
allowances)
Compressed Gas Cylinder Color Codes
CYLINDER COLOR
CLASS OF MATERIAL
ORANGE ----------------------------------------- Refrigerants
BUFF----------------------------------------------- Industrial
BROWN ------------------------------------------ Toxic Material
BLUE ---------------------------------------------- Anesthetics
GREEN -------------------------------------------- Oxidizing materials
GRAY --------------------------------------------- Asphyxiating
RED ------------------------------------------------ Firefighting protection
BLACK -------------------------------------------- Combination of oxygen &
other gases
YELLOW ----------------------------------------- Flammable & combustible
Material
Forms
DD Form 173/2 – Message form
DD Form 200 – Report of survey
DD Form 250 – Mat’l inspection & receiving report
DD Form 1149 – Requisition & invoice / shipping document
DD Form 1155 – Order for supplies and services
DD Form 1342 – DOD property record
DD Form 1348 (6 part) – DOD single line item requisition system doc
(manual)
DD Form 1348-1 – Single line item release / receipt document
DD Form 1348-6 – Items with no NSN assigned
DD Form 1384 – TCMD ( Transportation control & movement doc. )
DD Form 1387 – Shipment label ( red border PRI 01 / blue PRI 02 / no
Border PRI 03 )
6
DD Form 1896 – White indentaplate
DD Form 1897 – Purple indentaplate
NAVSUP Form 306 – Controlled equipment
NAVSUP Form 1250-1 – Single line item consumption / requisition
Document (manual)
SF 44 – Purchase order invoice voucher
SF 94 – Statement of witness
SF 95 – Claim for damage or injury
SF 364 – Report of descrepancy (ROD)
SF 1103 – Gov’t bill of lading (GBL)
NAVAIR 00-35-QH-2 – Flight clothing allowance list
NAVAIRINST 13650.1 – IMRL (individual material readiness list)
NAVCOMPT Form 2155 – REQ / Optar log
NAVCOMPT Form 2156 – Optar document transmittal report
NAVCOMPT Form 2157 – Budget optar report
Publications
NAVSUP P-284 – Storage & materials handling
NAVSUP P-409 – Milstrip / milstrap desk guide
NAVSUP P-437 – Milstrip / milstamp
NAVSUP P-484 – Supply afloat field packaging procedures
NAVSUP P-485 – Supply afloat – 26 appendixes
1 – Advice codes
2 – Status codes
3 – Distribution codes
4 – Document identifier
5 – Mode of shipment
6 – Project codes
7 – Routing identifier
8 – Suffix codes
9 – Logistic management codes
10 – Milstrip logistic / management codes
11 – Controlled equipage item list
12 – Planned
13 – Change notice and codes
14 – Signal codes
NAVSUP P-485 – Supply Afloat (continued)
15 – Supply and transportation abbreviations and acronyms
16 – Media and status codes
17 – Type of hold codes
18 – Cogizance of Navy material
19 – Unit of issue
20 – Limited application directives
21 – Personal property transportation offices
22 – Navy airlift clearance authorities worldwide
7
23 – Air hour / day surface day shipped code
24 – Selected air terminal identifier codes
25 – Supply / financial reports (SFM) – snap II users
26 – Packaging and labeling guide for 2M repaired
electronic component
NAVSUP P-500 – Navy policies and standards for supply management
NAVSUP P-504 – Preparation of freight for air shipment
NAVSUP P-505 – Preparation of hazmat for air shipment
NAVSUP P-545 – DLR requistioning, turn-in and carcass tracking guide
NAVSUP P-560 – Navy supply acquisition regulation supplement (procuring
mat’l for local purchase, BPA, imprest fund or purchase
orders)
NAVSUP P-567 –
Volume 1 – Automated snap I supply procedures (inventory management)
Volume 2 – Automated snap I supply procedures (financial management)
For logistics management, inventory management and
financial management
NAVSUP P-600 – Naval logistics library
NAVSUP P-2002 – Navy stock list of publications & forms
NAVSUP P-2300 – Lists repairable assemblies under the cog of ASO
NAVSUP P-2310 – Lists supporting repair parts
NAVSUP P-2320 – SM&R codes
NAVSUP P-2330 – Family group cross-reference
NAVSUP P-4000 – Intro to federal supply catalog & related pubs (ML-N, CMCRL, MRIL, CHIL, LIRSH, ASG, IL, NICN/NIIN)
NAVSUP P-4105 – (LIRSH) List of items requiring special handling
NAVSUP P-4400 – (ASG) Afloat shopping guide
NAVSUP P-4500 – (CHIL) Consolidated hazardous items list
NAVSUP P-4998 – (CARGO) Consolidated afloat requistioning guide overseas
NAVSUP PUB I – Volume II – Supply Ashore
Volume V – Transportation of property
NAVSO P-3006-1 – Financial management of resources operations procedures
NAVSO P-3013-1 – Financial management of resources operations maintenance
(opertaing forces)
NAVSO P-3013-2 – Financial management of resources operations maintenance
(shore activities)
NAVCOMPT Manual –
Volume 2 – Accounting classifications
Volume 3 – Appropriation cost and property accouting (field)
FASO INST 4000.2Q – ASO glossary of abbreviations
FASO INST 4441.15 – OSI for ships and marine air groups (MAGS)
Using the AVCAL process
FASO INST 4441.16 – Aviation OSI for activities using the shorcal process
NAVAIRINST 4423.11 – Assignment and application of SM&R codes
NAVAIRINST 13650.1 – AMMRL program
8
NAVSUPINST 4200.85 – Shore and fleet small purchase and other simplified
Purchase procedures
NAVSUPINST 4235.3 – Fleet use of milstrip (Indoc milstrip)
OPNAVINST 4110.2 – Hazardous material control and management
OPNAVINST 4614.1 – UMMIPS (FADS)
OPNAVINST 4790.2 – NAMP-6 Volumes
** Sponsored & directed by CNO**
1 – Concepts, objectives, policies, organizations and
representatives
2 – “O” level maintenance
3 – “I” level maintenance
4 – “D” level maintenance
5 – Data processing requirements
6 – Maintenance data systems
OPNAVINST 5100.23 – Hazardous material control
OPNAVINST 5510.1 – Don information and personal security program
regulation (security manual)
SECNAVINST 5210.11 – SSIC’s
SECNAVINST 5212.5 – Navy and Marine Corps disposition manual
SECNAVINST 5215.1 – DON directives issuance system
SECNAVINST 5216.5 – Navy correspondence manual
SECNAVINST 5400.4 – MLSR
NAVSUP manual – 4 Vols
1 – Intro to supply
2 – Supply ashore
4 – Retail clothing and commissary store
5 – Transportation of property
Navcompt manual – 10 Vols
2 – Accounting classificationss
(chapter 5 – UIC’s)
3 – Appropriation, cost and property
4 – Disbursing
MLN – Management List Navy – Management data for all Navy
Managed items (NIIN seq.) published by (DLSC) Defense Logistics
Service Center, revisions quarterly, distribution (FMSO)
MRIL – Master Repairable Items List – Catolog of selected Navy managed items
C-MCRL – Consolidated Master Cross Reference List – 3 parts
Part 1 – P/N and cage to NSN’s
Part 2 – NSN’s to P/n’s and cage
Part 3 – Cage and P/N to NSN’s
H4/H8 – Contains name, address and cage code for each company that
manufactures items for the federal government
ICRL – Repair capability of each component repaired at the local IMA. Data
Provided to ASO by the IMA’s, based on items processed, past
Experience and SM&R codes. It is published by ASO.
CRIPL – Consolidated Remain In Place List – Contains repairable components
9
that cannot be removed until receipt of a replacement item. (3 parts)
Part 1 – NIIN sequence
Part 2 – P/N sequence
Part 3 – NIIN sequence within A/C type
C AND P SECTIONS (CROSS REFERENCE AND PARTS LISTINGS)
C0001 – Section Idex – List all titles of ASO pubs
C0018 – Repairable assemblies model code table – lists various model codes &
their respective NSN’s that are shown in the ASO P2300 & P2310 sections
C0030 – Packaging data for ASO and NAVAIR repairable assemblies
NAPI – NAVAL AERONAUTICAL PUBLICATIONS INDEX
NA 00-500A – Equipment applicability list
NA 00-500AV – Avionics change cross-reference
NA 00-500B – Aircraft application list
NA 00-500C – Directives application list
NA 00-500M – Microfilm cartidge cross-reference
NA 00-500P – Publications distribution index
NA 00-500E – Support equipment cross-reference
NA 01-700- Airborneweapons / stores, CONV / Nuclear, check lists / stores
Reliability cards / manual
NAVSUP P-2002 – Navy stock lists of Pubs and forms
ALLOWANCE LISTS (ALs) – Contains material and equipment for the purposes
indicated in each list. The AL is used as guides in
establishing the IMRL.
TABLE OF BASIC ALLOWANCES (TBAs) – Listings of equipment and material
required for performance of specific
missions.
TECHNICAL DIRECTIVES (TDs) – 2 Types
Formal
Informal
3 ACTION CATEGORIES – Immediate, urgent, routine
DOCUMENT IDENTIFIERS
Overseas Shipment
Domestic Shipment
AO1
NSN
AOA
AO2
P/N
AOB
10
AO3
AO4
AO5
NATO
OTHER
EXCEPTION
AOC
AOD
AOE
ADMINISTRATION
STANDARD LETTER – SECNAVINST 5216.5 (NAVY CORRESP. MANUAL)
Stationary – First page contains letterhead (name & address). Second page and
succeeding pages are typed on plain white bond paper as same size
and quality as letterhead paper.
Copies – Made on copy machines or white carbon flimsy, the file copy is yellow
carbon flimsy.
MULTIPLE ADDRESS LETTER – Two or more activities. Each addressee must
receive a letterhead copy with a signature.
JOINT LETTER – Two or more commands wish to issue information that establishes
an agreement of a matter that of which is mutual concern.
MESSAGE – Quickest form of written communication. DD FORM 173/2 (Double Faced
Format)
CLASSIFIED MATERIAL CONTROL (OPNAVINST 5510.1 SECURITY MANUAL)
CNO is responsible to SECNAV for all policies related to the security of all classified info within
the Navy.
Top Secret – Exceptionally grave damage to national security
Secret – Serious damage
Confidential – Identifiable damage
Clearance – One of several types of personal investigations are complete. (final or interim)
Final – Granted when all investigations requirements are met and are favorable
Interim – Granted, not to exceed 6 months, when it is established that any delay would be
Harmful to the national interest and a personal investigation request has been
submitted.
Access – Individual has a need to know up to a specific level.
Marking Classified Mat’l
Marked with appropriate classification at the top and bottom of each page. (All
Capitals, largerthat type of text)
Custodian Precautions
Not removed without C.O. authority or an authorized representative.
Stowage Procedures
The combinations or key of a key of a container must be changed at the time of
Receipt or not less than 12 months, and if any personnel transfer having previous
knowledge.
TRANSFERING CLASSIFIED MAT’L
Only secret and lesser may be sent VIA mail
11
Registered Mail – Secret, NATO confidential and all confidential mailed
To an FPO / APO address.
Certified Mail – Confidential ( addressed to contractor facilities )
First Class Mail or Priority – Confidential ( addressed to DOD activities
located in U.S. )
TURN-IN OF CLASSIFIED MAT’L –
Hand delivered mat’l – obtained #1 copy of 1348-1
Shipped or mailed - #5 or #6 of 1348-1
OPTAR ( OPERATING TARGET )
Operating Target – Authorization of funds subject to administrative control
Issued to a level below the responsibility center.
Operating Budget – Annual budget and financial authority of an activity or
command that contains the resources to perform that
activity’s mission.
FAADS ( DAO ) – Perform the official accounting and reporting for OPTARs
Issued by **TYCOM** ( FAADCLANT & FAADCPAC )
Example : 1791804.602D 000 57025 A 060951 2D VO3369 0083051234BC
(1)
(2) (3) (4) (5) (6)
(7)
(8)
(9)
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
– Appropriation ( 7 Characters )
– Subhead ( 4 Characters )
– Object class
– Bureau control number ( UIC of the operating budget holder )
( 5 Characters)
– Suballotments ( Operating budget suffix ) ( 1 Character )
– UIC of authorized accounting activity ( UIC of requistioner ) ( 6
characters )
– Transaction – type code ( cite 2D ) ( 2 characters )
– Property accouting activity ( UIC of requisitioner ) ( 6 characters )
– Cost code ( consists of 2 zeros, followed by Julian date and serial number or
requisition, followed by applicable fund code ) ( 12 characters )
NAVCOMPT FORM 2155 – REQUISITION OPTAR LOG
Each activity will establish a requisition optar log ( NAVCOMPT FORM 2155 ) for each optar
received. Optar grants are entered into the log and reduced by the value of chargeable requisitions (
unfilled orders ). All chargeable requisitions and purchase orders must be recorded. In addition, all
12
differences ( increase or decrease ) reported by the FAADC on the SFOEDL must be entered into the
log and the optar balance adjusted.
NAVCOMPT FORM 2156
Optar document transmittal report. All unfilled orders, cancellation documents and
transaction listings ( SFOEDL / AUOL ) will be transmitted to FAADC ( DAO ) on a timely basis (
16th and last day of the month )
NAVCOMPT FORM 2157
Budget optar report ( BOR ) when prepared, the BOR is submitted by hand, mail or message
to FAADC, with a copy to the TYCOM and a copy to the wing, no later than the first workday of the
month following the month to be reported.
FUNDS
OFC-01 – Flight operations ( Optar ) 7F, 7B
OFC-50 – Aviation fleet maintenance ( AFM ) 2S, Y6
OFC-08 – IMRL outfitters 8X
HOLDING FILES
Optar holding files are established by fiscal year for each optar received to hold the
appropriate accounting documents and listings pending transmittal to the FAADC. The contents of
the holding files are as follows:
File 1 – Unfilled order chargeable documents for transmittal. This file contains
the accounting copy DD Form 1348 greeen copy.
File 2 – Unfilled order cancellation documents / list for transmittal. This file
contains lists of confirmed cancellations or copies of individual
cancellation documents, advance downward price adjustments and
administrative cancellations. All documents are entered in the optar log
increasing the optar balance.
SFOEDL
Summary filled order / expenditure difference listing : Is forwarded monthly by the FAADC
to individual optar holders for each optar held. The listing is a report of all filled orders with a
difference of $100.00 or more. Optar holders accept and post to the requisition optar log all
differences shown on the SFOEDL. All differences are listed by the fund code. After posting the
differences, the optar holder reviews the listings and annotates transactions considered invalid with
the appropriate rejection code. Rejection codes are listed in the NAVSO P-3013, paragraph 4108.
13
AUOL
Aged unfilled order listing : Is forwarded monthly ( except for the first quarter of the current
fiscal year ) by the FAADC to the individual optar holders for each optar held. The listing is
distributed monthly for the 4th through the 15th month of the reporting period, and then quarterly for
the 18th through the 33rd report month. The aged unfilled order listing lists all unfilledorders over
120 days old held in FAADC files that have not matched with related expenditure documents and
have not been canelled.
THRESHOLD
Any charge under $100.00 can be charged to the optar holder without achieving a
Match.
MATERIAL RECEIPT – METHODS OF DELIVERY
1 – Direct delivery
2 – Freight
3 – Mail
RECEIPT DOCUMENTATION
ALL material and services received must be accompanied by a receipt document. Incoming
material should be accompanied by one or several receipt documents depending on the method of
purchase, supplier, type of delivery and government inspection requirements. Any document
received with the material or service that contains enough information to process the receipt
document.
DD Form 1348 ( 6 part )
Generally used both as a requisition and a receipt document for most materials transferred
between nonautomated ships. Issuing ship – white copy. Receiving activity – Hardback copy.
DD Form 1348-6
Recommended for requistioning material that is not identified by a NSN.
NAVSUP Form 1250-1
Used as a consumption document and as a requistion document for nonautomated ships.
When the NAVSUP Form 1250-1 is submitted as a requisition to the parent tender, the white copy
returned with material is processed as a receipt invoice.
DD Form 1348-1
Single line item release / receipt document Receipts from shore activities and automated
units are done either on a DD Form 1348-1 or an issue / receipt release document ( IRRD ).
DD Form 1149
Rquisition and invoice / shipping document is normally used to requisition or receive specific
materials or services such as repairs or rental equipment. When material or services are received on a
DD Form 1149, a technical inspection by the ordering dept. is done, if required.
14
DD Form 1155
Order for supplies and services is used to purchase material from a commercial source.
DD Form 250
Material inspection and receiving report is used to verify material inspection and acceptance
for items received directly from a contractor.
Standard Form 1103
Government bill of lading may be used to provide delivery instructions to a commercial
carrier or to provide receipt documentation to the ordering activity.
SHIPPING DISCREPANCIES
Shipping discrepancies attributable to the responsibility of the activity ( including
contractors, manufacturers or vendors ) are reported by the receiving activity on a report of
discrepancy ( ROD ), Standard Form 364.
RECEIPT DISCREPANCIES – 2 TYPES
1. Discrepancies such as overages, shortages, damages, incorrect or not – received material.
2. The second category includes material quality discrepancies. Material delivered in this
category cannot be used for it’s intended purpose because it does not meet specified (
form, fit or function ) requirements. These discrepancies are caused by manufacturing or
repair facility or, in some case, incorrect specifications.
MATERIAL SURVEYS
Procedure for determining the cause of gains, losses or damage to Navy property,
establishing personal responsibility ( if any ), and documenting necessary inventory adjustments to
stock records. When a loss or gain of material in the following categories is confirmed, a report of
survey, DD Form 200, is prepared.
MLSR
Missing, lost, stolen and recovered reports, in addition to the procedures for preparing a
survey; consult SECNAVINST 5400.4 with respect to the MLSR. A DD Form 200 and a MLSR
report are required for losses of sensitive or claqssified items and for arms, ammunition and
explosives. The approved DD Form 200, preliminary and causitive research findings and
recommendations and all other documentation related to the surveyed material should be retained for
3 years.
IMPREST FUND
Simple and economical way of electing purchases not in excess of $500.00. The imprest fund
method employs a cash fund from which payments are made at the time purchase transactions occur
and to which reimbursements are made on a revolving basis. The amount of each imprest fund for
shore activities is based on (1) estimated monthly payments not to exceed $10,000 (2) an amount of
$500.00. For afloat activities, the imprest fund amount may not exceed $1,00.00 for ships with
supply corps officers or $500.00 for ships without supply corps officers. Anyone with the exception
of disbursing or fiscal office personnel may be appointed in writing as an imprest fund cashier by the
15
commanding officer. Both the imprest fund cashier and alternate must each have his or her safe and
are the only persons authorized to have the combination for their respective safes. The combination
of each safe must be changed every 6 months.
SUPPLY SUPPORT CENTER
Supply Responses Section ( SRS ) COMPONENT CONTROL SECTION (CCS)
Requisition Control Unit (RCU)
Technical Research Unit (TRU)
Stock Locator Unit (SLU)
Material Delivery Unit (MDU)
Program Management Unit (PEB)
Pre-Expended Bin Unit (PEB)
Document Control Unit (DCU)
LRCA Storage Unit (LRCA)
Supply Screening Unit (SSU)
Awaiting Parts Unit (AWP)
SRS – Supply Response Section
Single point of contact for processing customer requirements and providing
Following-ups and status as required.
RCU – Requisition Control Unit
Receives all requests for mat’l req., prepares documentation maintains files and
Registers and provides status.
TRU – Technical Research Unit
Verifies requisition data
SLU – Stock Locator Unit
Locating The Mat’L (MSSL) and other available locators
MDU – Material Delivery Unit
Picks-up and delivers mat’l
PEB – Pre-Expended Bin Unit
Contains high usage items, low cost, maintenance related consumable items
PMU – Program Management Unit
Processing & expediting all high priority req. (NMCS / PMCS) Work stoppage
And exreps.
CCS – Component Control Section
Also known as (RMS) repairables management section accounts for all repairable
Assets stored in LRCA as well as the IMA repair cycle.
DCU – Document Control Unit
Control of all NON-RFI components in the IMA repair cycle except rotable pool
Components. Maintain files for repairable components in stages of repair cycle
And for components awaiting turn-in from customers
REPAIRABLE MANAGEMENT FILES
Document Suspense File –
DD 1348 white copy indicates that a demand for a repairable component
Was made
16
Exchange Due File –
DD 1348 yellow copy indicating that a defective retrograde is due from
Customer
Induction Return Due File –
VIDS / MAF copy 2 indicates that a component has been inducted into
repair cycle
Completed Requisition File –
Contains signed copies of LRCA issue documents certifying proof of
Delivery
Exrep File –
DD Form 1348 outstanding requisitions representing outstanding
repairables to be satisfied from AIMD.
LCRA – Local Repair Cycle Asset Storage Unit
Responsible for the receipt, stowage and issue of LRCA’s maintain records of
stock, controls LCRA components in repair cycle
SSU – Supply Screening Unit
Responsible for processing all items received from AIMD after the repair cycle.
SSU forwards RFI mat’l for stock or prepares retrograde mat’l for shipment to
DOP.
AWP – Awaiting Parts Unit
- Receipt, stowage and control of all components in the AWP status returned from
AIMD.
- AWP levels should not exceed 15% of average monthly inductions.
- Aged AWP assets ( over 60 days old ) should not exceed 5% of total AWP level.
- 98% accuracy is established for effective AWP management.
- IMA W/C has 24hrs to deliver component to AWP in case of nonavailability of
part.
- AWP validations conducted weekly.
AMSU – Aeronautical Material Screening Unit ( component of AIMD )
- All components received for induction into AIMD must be determined if the
component is in the check, test or repair capability of AIMD.
- Vids copy 2 is signed as a receipt and returned to CCS ( the use of the ICRL is
applied )
- Assignment workload requirements
- PRI 01 – support of NMCS / PMCS and also assigned to
activities within 30 days of development.
- PRI 02 – Repair of critical LCRA & SE items. Also assigned to
O-level maintenance work stoppage requirements.
- PRI 03 – Repair of non-critical LRCA & SE items & repair or
manufacture of mat’l for non-fixed allowance stock items.
- PRI 04 – Process salvaged mat’l & non-aeronautical mat’l repair.
Processing repairables – When repair capability does not exist items must be
shipped to ( DSP ) designated support point or to an activity having repair
capability. ( AIMD determination must be made within 24hrs, component is
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shipped within 48hrs, may not exceed 3 days )
ICRL – Individual Component Repairable List
Management tool that provides and activity with the ability to relate maintenance
repair capability to an item.
- Identifies fixed allowances
NAVAIRINST 4790.18 – NAMP-6 volumes
Policies and procedures for managing the ICRL is established
- ICRL additions, deletions and changes are sent to ASO
The master ICRL data file is established / published by ASO
- Maintaining and using within IMA is shared by AIMD and supply
AVIATION MATERIAL MANAGEMENT
Repairables identified as –
FLR’s –
Field Level Reapirables : which are managed by ICP’s in the same
manner as comsumables – normally disposed of when they cannot
be repaired at the local level.
DLR’s –
Depot Level Repairables : can be economically repaired at depot
Level maintenance.
IRAM –
Improved Repairables Asset Management program
Two Subsets:
(1) Management improvement iniatives applicable
To all repairables.
(2) Intensive repairable item management ( IRIM )
Of selected repairables.
Objectives :
To increase asset visibility and control increase
Recovery rates, minimize that and improve
Requirements determinations.
STORAGE
Storerooms should be arranged to permit :
1. Maximum storage capacity
2. Access to all stores
3. Orderly arrangement of stores
4. Security and safety of stores
The material to be stored should be considered from four separate viewpoints:
1. Popularity
2. Similarity
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3. Size
4. Characteristics
Location Numbering : 324-112-123
32 – Building
4 – Floor
112 – Row
12 – Stack
3 – Level
All keys padlocks must be ½, pin tumbler type, with dead bolt and must be either brass or
bronze. All keyless padlocks must be the three-combination, manipulation resistant type. The
custodian must not record the combination anywhere other than on the paper which is placed
in a sealed envelope and turned into the accountable officer. The combination must not be
disclosed to anyone. The sealed envelope is kept in the accountable officer’s safe. In
selecting combination numbers, multiples of 5, simple acending or descending arithmetical
series and personal data such as birthdays and serial numbers should be avoided.
STACK HEIGHTS
The heights of stacks below automatic sprinklers are as follows:
A. When stack heights are 15 feet or lower, at least an 18-inch clearance
must be maintained.
B. When stack heights exceed 15 feet, at least a 36-inch clearance must be
maintained.
C. When hazardous commodities are involved, at least a 36-inch clearance must be
maintained reguardless of stack height. Stack heights in buildings not protected by
sprinklers must have at least a 36-inch clearance around joists, rafters, beams and
roof trusses. Around light or heating fixtures, an 18-inch clearance must be
maintained.
HAZARDOUS MATERIAL INDENTIFICATION SYSTEM – HMIS
Adequate safety to life and property
NAVSUPINST 5100.27 –
Implements new OSHA ( Occupational Safety & Health Admin. ) This
expands on the CHIL
Overall management responsibility is NAVSUPSYSCOM
HMIS –
Microfiche list produced by NAVSUPSYSCOM lists hazardous
ingredients, use, protective clothing and emergency treatment.
OPNAVINST 5090.1 –
For disposal of hazardous mat’l
OPNAVINST 5102.1 –
Mishap ( chapter 3 & 4 )
NAVSUP P-485 –
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Storage codes
HAZMAT STOREROOMS
Flammable –
Located end of the ship or below full load water line, not adjacent to a
magazine. ( Equipped with automatic fire alarms and CO2 systems ).
Acid –
Leakproof lead-lined box, chest or locker. 3/8 inch letters bearing ( acid
bottle storage ) Must be kept in flammable liquid storerooms.
TRANSPORTATION OF HAZMAT –
DD Form 1387 –
Military shipping label
DD Form 1387-2 –
Special handling data / certification label.
PLANT ACCOUNT AND PROPERTY RECORDS
Custody –
Physical possession of mat’l and the assumption of responsibility against
it’s improper usage and loss.
Equipage –
( Afloat ) Noninstalled & relatively durable items.
Controlled Equipage –
( Afloat ) Items require special management control because mat’l is
essential for the protection life or is relatively valuable to personal use.
Minor Property –
Personal property acquired for immediate use & having a cost of less than
$5,000 or more but having a useful life of less than 2 years.
Plant Property –
Navy-owned land, buildings and personal property of a capital nature
located on shore.
4 classes :
1 – Land
2 – Buildings, stuctures & utilities
3 – Persoal property cost 5,000 or more, expected life 2 years or
more.
4 – Industrial plant equipment costs $5,000 or more use for cutting,
grinding etc. nothing less than $5,000.
DD Form 1342 is used for reporting class 3 & 4 plant property. A separate
form is prepared for each individual item.
TYCOM – Physical inventories, surveys ( lost, missing,
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unserviceable items ), periodic reports of consumption, deficiencies and
excess all will be reported to TYCOM.
CONTROLED EQUIPAGE RECORD : ( NAVSUP FORM 306 )
Original & one copy of each item in the custody of each department head.
Department heads may duplicate custody records for any signature required items.
Original –
Maintained in space most convenient by Suppo. & when not in use must
be kept in a locked file.
Old Forms –
Must be kept for up to 36 months even if original info was copied on to
new custody from going by date of last entry.
Designation of Forms –
By commanding officer or TYCOM it must be indicated on top or bottom
margin of each card.
PHYSICAL INVENTORY OF CONTROLLED EQUIPAGE
- Annually between 15 Februrary through 15 March
- Other inventories which must be completed within 30 days after commencement
date :
1. Commissioning, inactivation or reactivation of the ship.
2. Relief of head of dept., concerning that department.
3. Change of command , at descretion for relieving C.O.
MILSTRIP - DATA BLOCKS FOR 1348 ( 6 PART )
Block A – Send to
Block B – Requistioner
Block C – Nomenclature
Block D-F – Editing Data
CC 1-3 – Document Identifier
CC 4-6 – Routing Identifier
CC 7 – Media and Status Code
CC 8-20 – NSN
CC 21-22 – SMIC
CC 23-24 – Unit of Issue
CC 25-29 – Quanity
CC 30 – Service designator
CC 31-35 – UIC of Requisitioner
CC 36-39 – Julian Date
CC 40-43 – Serial Number
CC 44 – Demand Code
CC 45-50 – Supplementary Address
CC 51 – Signal Code
CC 52-53 – Fund Code
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CC 54 – Monitoring Activity
CC 55-56 – COG
CC 57-59 Project Code
CC 60-61 – Priority Designator
CC 62-64 – Required Delivery Date
CC 65-66 – Advice Codes
CC 71 – Supply Condition Code
CC 73 – MCC
UMMIPS
Urgency of Need Designators
( UNDS )
Unabble to Perform
Impaired
Mission
Operational Cap.
( FADS )
A
B
Force / Activity Designators
Routine
C
I
1
4
11
II
2
5
12
III
3
6
13
IV
7
9
14
V
8
10
15
PRIORITY ISSUE GROUPS
I – 01-03
II – 04-08
III – 09-15
FLIGHT PACKETS
Inventory is done before and after each flight or at least weekly.
The flight packet includes the following materials :
DD FORM 1348 ( 6 part ) – Requistioning repair parts and other material for inplane servicing.
SF 44 – Buying services and material from commercial sources. Lodging for
officers. Lodging and food for enlisted personnel.
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DD Form 1896 – Buying Jet Fuel and lubricantsfrom DOD activities. ( white )
DD Form 1897 – Buying AVGAS and lubricants from DOD activities. ( purple )
Miscellaneous Items –
- Instructions for safeguarding and shipping damaged aircraft.
- Instructions for procuring services and supplies.
- SF 94 ( statement of witness ).
- SF 95 ( claim for damage or injury ).
- Indelible pencil or ball point pen and carbon paper.
- Engineering investigation reports
- VIDS / MAF ( OPNAV 4790 / 60 )
PROJECT CODES
AK0 ( 796 ) – NMCS ( Non Mission Capable Supply )
AK7 ( 797 ) – PMCS ( Partial Mission Capable Supply )
AK1 – Work Stoppage
ZC8 – Pool Critical
YY9 – Miscellaneous
AK5 – Low Priority Aeronautical Items ( Nuts, Bolts, Screws, etc. )
AP5 – Low Priority Non-Aeronautical Items ( Coveralls, Boots, etc. )
ZP7 – Broad Arrow
ZA9 – High Time
ZL9 – MAMS
ZC5 – Test Bench Installment Items
SUADPS DOCUMENT IDENTIFIERS
XO5 – AVCAL / COSAL = Established or changed MRF record
XO6 – AVCAL / COSAL = Established or changed NBR record
XO8 – ADD / delete / change MRF record
X10 – Establish NBR record
X11 – Spot inventory
X13 – Pre-determined inventory action
X21 – Record demand and frequency
X24 – Recorded pack-up data
X31 – Repairable issue to supported unit
X32 – Turn-in repairable from support unit
X34 – Issue to end-used ship / receipt to end used ship
X35 – Cash sales
X37 – Off load or excess material
X38 – OSO transfer to end used ashore
X39 – MVO offload adjustment
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X43 – Survey
X50 – Fund allocation / withdrawal
X51 – Establish / delete FMF data
X70 – Receipt for aviation fuel
X71 – Material receipt
X72 – Receipt in process
X73 – MVO receipts
X76 – OPTAR adjustments
X77 – MVO receipts adjustments
X78 – MVO obligation adjustments
X90 – File inquiry
X91 – Surface MDS input
X92 – Aviation MDS input
NALCOLMIS CONVERSATION CODES
PRODUCTION CONTROL
N202 – Update / delete ICRL records
N222 – ICRL
N235 – Printout of ICRL in sequence selected by the user
ASSET MANAGEMENT INQUIRIES
N515 – IMRL part number inquiry
N516 – IMRL requisition inquiry
N517 – Calibration due date update
ASSET MANAGEMENT REPORTS
N520 – SE inventory sum report request
N521 – IMRL report request
N522 – SE subcustody report request
N523 – IMRL cust / subcust report request
MATERIAL REQUIREMENT PROCESSING
N601 – Direct support material
N602 – Indirect support material
N603 – Pre-X bin / PACKUP material
N604 – Material requirements update
N607 – Material requirements approval
N608 – Requisition reorder
N609 – Supply system status update
N610 – Local status update
N611 – Requisition action initiation
N612 – Requisition action aprv / update
N613 – Receipt on board
N614 – Generate duplicate DD1348-1
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N615 – Proof of delivery
N616 – Issue select
N617 – End item BUNO / SERNO update
N618 – Material turn-in
N619 – Generate PEB / PACKUP requisition listing
N652 – OFROB / PACKUP site replenishment
REPAIRABLE STOCK MANAGEMENT
N620 – AMSU induct discrepancy update
N621 – DIFM return
N622 – XFER to SUBCUST / PACKUP / SUSP
N623 – Return from SUBCUST / PACKUP / SUSP
N628 – Warehouse refusal
N629 – Post serial number issue
N630 – Customer refusal
N631 – Alternate NIIN review clearing
N632 – Generate inventory listing
N633 – RFI inventory posting
N634 – Inventory status monitoring
N635 - IOU survey
N636 – DIFM survey
N637 – Lost in shipment survey
N638 – Supply survey
N639 – Matched set requisition clearing
N641 – Inter-IMA customer service return
AWAITING PARTS MANAGEMENT
N644 – AWP component receipt
N646 – AWP component release
N648 – AWP repair parts transpose
N649 – AWP component location update
SUPPLY FILES MANAGEMENT
N650 – NSN add
N651 – NSN update / delete
N653 – Alternate NIIN add
N654 – Alternate NIIN update / delete
N656 – FSCM P/N add
N657 – FSCM P/N update/delete
N659 – MRIL address add
N660 – MRIL address update/delete
N662 – Repairable stock data update
N663 – SUBCUST repairable stock data update
N664 – SUSP repairable stock data update
N665 – Packup repairable stock data update
N666 – FGC management data update
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N667 – Repairable NIIN data update
N685 – Pending due degree
SUPPLY SUPPORT
N668 – Requisition supply status inquiry
N669 – Customer requisition inquiry
N670 – RFI repairable stock status inquiry
N671 – Due repairable stock status inquiry
N672 – SUBCUST repairable stock status inquiry
N673 – Suspense repairable stock status inquiry
N674 – Packup repairable stock status inquiry
N675 – DIFM repairable stock status inquiry
N677 – Summary repairable stock status inquiry
N678 – Transaction ledger inquiry
N679 – Cross reference data inquiry
N203 – P/N cross reference inquiry
NAVSUP P-485 Volume II - Supply Appendices
CONTENTS
SUPPLY APPENDICES
Appendix 1 Advice Codes
Appendix 2 Status Codes
Appendix 3 Distribution Codes
Appendix 4 Document Identifier Codes
Appendix 5 MILSTAMP Codes
Appendix 6 Project Codes
Appendix 7 Routing Identifier Codes
Appendix 8 MILSTRIP Codes
Appendix 9 Logistic Management Codes
Appendix 10 MILSTRAP Codes
Appendix 11 Country/International Organization Codes
Appendix 12 Planned Requirement/Reservation Rejection Codes
Appendix 13 Change Notice Codes
Appendix 14 Special Material Identification Codes (SMIC)
Appendix 15 SUADPS-RT Reports and Listings
Appendix 16 Media and Status Codes
Appendix 17 Management Codes
Appendix 18 Cognizance of Navy Material
Appendix 19 Unit of Issue Abbreviations and Conversion Table
Appendix 20 Supply Directives
Appendix 21 Personal Property Transportation Offices
Appendix 22 Navy Airlift Clearance Authorities Worldwide
Appendix 23 Acquisition Advice Codes (AAC)
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Appendix 24 Weapon System Designator Codes
Appendix 25 SFM Reports and Listings
Appendix 26 Stock Action/Technical Information Codes
Appendix 27 Type of Storage Codes
Ch. 2 xv
NAVSUP P-485 Volume II - Supply Appendices
Appendix 28 MILSTRIP/MILSTRAP Formats
Appendix 29 Electronic Information Systems
Appendix 30 Fund Codes
Appendix 31 Financial Inventory Report (FIR) Codes
Appendix 32 SUADPS-RT Financial Reports Audit
Appendix 33 Automatic Identification Technology
Glossary
Index
xvi
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