BOROUGH OF POOLE – COUNCIL EFFICIENCY AND EFFECTIVENESS
OVERVIEW AND SCRUTINY COMMITTEE – 22 JULY 2013
BOROUGH OF POOLE
COUNCIL EFFICIENCY AND EFFECTIVENESS OVERVIEW AND SCRUTINY
COMMITTEE
22 JULY 2013
The Meeting commenced at 7pm and concluded at 8.10pm.
Present:
Councillor Brown (Chairman)
Councillors Chandler, Miss Carpenter, Godfrey, Maiden and Woodcock
Also in attendance:
Councillor Sorton, Portfolio Holder
Members of the public present: 0
Officers present:
John McBride, Chief Executive
Adam Richens, Head of Financial Services
Alan Fletcher, Head of Revenues
Mark Gollop, Democratic Support Officer
CEE20.13
APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors Mrs Cox and Mrs
Haines
CEE21.13
DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST
No declarations of any disclosable pecuniary interests were received.
CEE22.13
MINUTES
RESOLVED that the Minutes of the Meeting of the Council Efficiency and
Effectiveness Overview and Scrutiny Committee held on 10 June 2013,
having been previously circulated, be taken as read and confirmed as a
correct record and signed by the Chairman.
CEE23.13
FORWARD PLAN
The Chairman asked Members if there were any queries with regard to the
Forward Plan:

As there was the Overview and Scrutiny Board to scrutinise the
Overview and Scrutiny Committees, should there likewise be a Working
BOROUGH OF POOLE – COUNCIL EFFICIENCY AND EFFECTIVENESS
OVERVIEW AND SCRUTINY COMMITTEE – 22 JULY 2013
Party to scrutinise the various Working Parties? The Chairman
responded that it would be included for discussion at the next
scheduled Chairman’s Briefing.
CEE24.13

Was there an update on the Corporate Performance Strategy? The
Chairman explained that the date when it was due to come before
Committee would be confirmed in the near future.

When was the Beach Polo Petition due to come before Committee?
The Chairman responded that the precise date was to be finalised, but
likely to be in September.

Did the Working Party have to finalise the Corporate Property Strategy
and Corporate Asset Management Plan and if so, when? The Head of
Financial Services explained that it was due before the Committee in
October.
EXCLUSION OF THE PUBLIC AND PRESS
It was Moved, Seconded and
RESOLVED that in accordance with Section 100A(4) of the Local
Government Act 1972, the public and press be excluded from the
meeting for the following item(s) of business on the grounds that it/they
may involve the likely disclosure of exempt information as defined in
Paragraph 3 of Part 1 of Schedule 12A of the said Act as the public
interest in withholding the information outweighs the public interest in
disclosing it.
CEE25.13
REVENUE AND BENEFITS SERVICE – PARTNERSHIP OPPORTUNITY
BOROUGH OF POOLE AND STOUR VALLEY PARTNERSHIP
The Head of Financial Services explained key points in the Confidential
Report, which were considered by the Committee, outlining the case for the
Council to merge with the Stour Valley Partnership (Christchurch Borough
Council, East Dorset District Council and North Dorset District Council) for the
joint provision of Revenues and Benefits Services.
RECOMMENDED that
(i)
Cabinet and Council Approve establishing a Partnership which
brings together the Borough of Poole and Stour Valley
Partnership for the future delivery of Revenue and Benefit
Services.
(ii)
Establish a Joint Committee structure from October 2013 with two
representatives from each Council and to be designated as the
Stour Valley and Poole Partnership Joint Committee to oversee
the establishment of the Management Team, agree performance
targets and agree the Partnership Business Plan for 2014/15.
BOROUGH OF POOLE – COUNCIL EFFICIENCY AND EFFECTIVENESS
OVERVIEW AND SCRUTINY COMMITTEE – 22 JULY 2013
(iii)
Approve that the Partnership implements a joint management
structure with effect from the 1 April 2014 onwards to manage
existing staffing resources at SVP and Poole.
(iv)
Approve the alignment of all other services identified in the
Business Cases for consideration by the Joint Committee prior to
approval by each Council.
(v)
Agree the cost sharing principles set out in the Business Case as
detailed in the Confidential Report.
(vi)
Delegate to the Portfolio Holder in liaison with the Head of Legal
and Democratic Services and the Head of Financial Services the
ability to agree the final Partnership agreement.
Voting: For - Unanimous