CONSTITUTION OF THE CLASSIC REGULARITY RALLY
ASSOCIATION OF SOUTH AFRICA
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TITLE
1.1
The name of the Association will be the CLASSIC REGULARITY RALLY ASSOCIATION OF
SOUTH AFRICA hereinafter referred to as the Association.
1.2
This Association will comply with the International Sporting Codes of the Federation
International de l’Automobile and the General Competition Rules and the Standing Supplementary
Regulations of Motorsport South Africa.
OBJECTS
2.1
To promote and encourage regularity rallying in classic (as prescribed) rally cars.
2.2
To improve the image of rallying as a sport by promoting classic cars.
2.3
To encourage younger drivers and navigators to enter the sport via classic cars.
MEMBERSHIP
3.1
Membership of the Association is open to all interested parties. Such members will become bona
fide members of the Association upon payment of the Subscription Fees as determined in terms of
Clause 4.1 hereof
3.2
Membership will run from 1st January of any year to 31st December of the same year.
3.3
Only bona fide members will be entitled to vote at any meeting of the Association.
3.4
Only bona fide members will be entitled to participate in the Association’s Events, Championships
and Challenges and in any other future schemes devised by the Association to promote classic
rallying.
SUBSCRIPTIONS
4.1
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Subscription fees, for full and junior members, shall be determined by the Committee.
COMMITTEE MEMBERS
5.1
The Committee shall comprise no less then five and no more than eight members, being the
Chairman plus other members. A Secretary and Treasurer shall be chosen from these other
members.
5.2
The size and/or composition of the Committee may be varied by a two-thirds majority vote of the
members present at an Annual General Meeting.
5.3
The Chairman will be elected at the Annual General Meeting by bona fide members of the
Association. The other members of the Committee will be elected by bona fide members of the
Association at the Annual General Meeting. The incoming Committee shall be in office from the
Annual General Meeting at which they are elected to the next Annual General Meeting.
5.4
No one person shall hold the position of Chairman for more than two consecutive terms of office.
5.5
Each Committee member will have one vote when a decision of the Committee is required.
5.6
The Committee shall have the right to co-opt additional non-voting Committee members to provide
assistance to the Committee in specialised areas.
5.7
Any Committee member failing to attend three consecutive Committee meetings, without suitable
leave of absence being granted by the remaining Committee members shall be removed from the
Committee.
5.8
Regional subcommittees may be established in separate geographical areas as appropriate and if
approved by the Committee. Any such subcommittee shall be bound by the Constitution of the
Association.
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MANAGEMENT AND CONTROL
6.1
Management and control of the Association and its property, assets and affairs shall be vested in the
Committee, which shall exercise all the rights and powers of the
Association.
6.2
The Committee shall open a banking account in the name of the Association into which all monies
received by the Association shall be regularly placed. There shall be two signatures on all
expenditures selected from authorised signatories, which shall include the Chairman, the Treasurer
and other committee members.
6.3
A majority of the Committee shall approve all expenditures.
FINANCIAL YEAR AND AUDIT
7.1
The Association’s financial year will end on 31st December of each year.
7.2
The Committee shall, on behalf of the Association, keep proper books of account.
7.3
A suitable person shall be appointed at each Annual General Meeting to act as the
Association for the ensuing year.
COMMITTEE MEETINGS
8.1
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Auditor for the
The Committee shall meet on a regular basis at least once a month, and whenever summoned by the
Chairman.
ANNUAL GENERAL MEETING
9.1
The Annual General Meeting will be held no later than thirty days following the anniversary of the
previous AGM.
9.2
The meeting shall receive and consider a report from the Chairman on the activities of the
Association and a financial report from the Treasurer, signed by the Auditor.
9.3
The meeting shall elect new Committee members as per clause 5.3 above.
SPECIAL GENERAL MEETING
10.1
The Committee is empowered to call a Special General Meeting of members whenever it deems
appropriate.
10.2
Furthermore the Committee shall call a Special General Meeting when requested in writing by a
document signed by not less than twenty members, stating the object of the meeting and deposited
with the Secretary of the Association.
10.3
Should the Committee fail to call a Special General Meeting when requested in 10.2 above within
thirty days of such a document being received by the Secretary, any of the members who were
signatory to the document shall be empowered to call a Special General Meeting.
NOTICE OF MEETING
11.1
Notice of the Annual General Meeting or any Special General Meeting, including an agenda, shall
be posted to each member of the Association at the address which appears against his name in the
books of the Association at least twenty-one days, or faxed or e-mailed to said member at least
seven days before the date of such a meeting. The accidental omission to send such notice to any
member shall not invalidate such General Meeting. It is the responsibility of each member to ensure
that the Secretary has his/her current postal address or fax number or e-mail address and, by the act
of omitting to do so, the member waives his rights to any and all notices of such General Meetings.
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QUORUM
12.1 A quorum of the Committee shall be not less than sixty percent of the elected Committee members.
12.2 A quorum of any General Meeting shall be twenty-five bona fide members of the Association.
12.3
Should a quorum not be present at any General Meeting, such meeting will be adjourned to
the same day, hour and place, two weeks later. Any number of bona fide members will constitute a
quorum at such an adjourned meeting.
12.4 Voting at a General Meeting shall be decided by a total of the proxies presented and either a show
of hands or a secret ballot as determined by the meeting.
12.5
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INTERPRETATION
13.1
The Committee is empowered to decide on all issues.
13.2
This Constitution shall remain in force until amended or replaced by a two thirds majority vote at a
General Meeting or by a postal ballot where, if no objection to the amendments proposed by such
postal ballot is received within twenty-one days of such ballot being posted to all members, the
Committee is empowered to make amendments to the Constitution as envisaged in the postal ballot.
Non-receipt of a voting paper on a postal ballot shall not invalidate the proceedings.
DISBANDMENT
14.1
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A vote of the majority shall in all cases bind the minority.
The Association may be disbanded at any time by a resolution passed by a two-thirds majority vote
at any General Meeting. Such resolution shall determine how the funds of the Association
remaining after payment of all liabilities shall be distributed.
LEGAL LIABILITY
15.1
The Association shall be capable in its own name of sueing and being sued and of purchasing or
otherwise acquiring, holding and alienating property, movable or otherwise, or any interest therein.
15.2
Legal liabilities incurred by the Association shall be for the account of the Association not
individual members.
15.3
Any officer, employee, agent, or committee member of the Association, who are made party to any
suite, action or proceedings whether civil, criminal or administrative, by reason of such person’s
assigned responsibility acting under the Association’s existing Constitution, shall be indemnified by
the Association.
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