Dean Team Meeting
June 15, 2012
8:30 a.m. – 11:00 a.m.
Present:
John Backes*
Norma Goldstein*
Bob Francis*
Susan Hoyne*
Gillian Lewis
Joe Duggan*
David Cunningham*
Tonya Drake*
(*) Members Present
Guest:
Stephen Smith
INTERNATIONAL EDUCATION
Erin Walker and Cynthia Okawara reported they are expecting an increase in International
Students (IS) this fall due to marketing this past year. There has been a record number of
applications (up 400% just in China). 175 have been admitted. It is still early to figure out how
many will show up. Deans emphasized the need during orientation to introduce IS to the student
advocate early on so they think it’s a common expectation where to go to assistance. Erin talked
about including the Deans on reports that are sent out with numbers of how many IS have applied
and how many are admitted. Deans would like to know who is exempt from ESL.
Erin and Cynthia reported the feedback they are getting is students are not happy with online
classes. They don’t want to take online classes. IS can only take one online class per quarter.
Every Business Administration course is online during the summer and they cannot come. A
Dean requested they share that information with the President and Virtual College. It is important
the President understands this is impacting International Students. Erin said that USC does not
accept online Accounting classes. Norma said if Erin and Cynthia lets us know the schools IS are
applying to, then Deans can actively get articulation agreements.
Any needed classes were reviewed. There is a possibility of expanding some of the classes. Bob
reported that BUS& 101 will not satisfy a Social Science distribution this coming year.
INITIATIVE PACKAGES
John requested Deans build a one-year package around their campus and internal initiatives so the
new VPASA will know the action items around big issues like Internationalization, Articulation
& Transfer, Advising, four gaps, etc. and will know how to support Deans in the internal
initiatives. We will need to get an enrollment team together with the new VP. This will be an
opportunity for the VP to get to know Deans and not worry about if these things are getting done.
John is hoping he can arrange a meeting with each Dean, the VPASA and himself to go through
the packages together.
Bob: Internationalization; Strategic Planning; Enrollment Management. Bob added that in
Strategic Planning they went through a ground up survey of people and created a Strategic Plan
out of that. It will be presented to Lee and SET. Once it is approved it will be taken to the
Operations Leadership Team so they begin to understand and work with the Strategic Plan and
make sure it all lines up with accreditation. There is an initiative out of VC to create a dean level
position for VC.
Tony: Institutional assessment, Echo software, CAS, Arts & Entertainment Board, student Tech
Fee, Veterans grant, waiver for Veterans
Joe: Completion Arch; Set of voluntary measures; surveys; Noel Levitz, Dashboards revamp;
gainful employment, board monitoring reports; intro VPASA to DRAG and its rules.
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Susan: Instructional Assessment, NC3, Snap On Tools, several grants, new equipment in BioT
and Machining, new Engineering instructor, 3D lab, etc.
Norma: International Baccalaureate policy, PLA, accreditation, Core to College, grant with high
schools and working with Math faculty, building relationship with high schools around Common
Core (Core to College), aiming for two applied baccalaureates in MusicT and Gaming Art and
Design, MusicT working on development of online certificates, and a recent successful DACUM
David conducted on Digital Arts & Media.
David: Aerospace industry, graduate survey, all Perkins grants, Advisory Committees,
Continuing Ed online program, 50 Plus (financial basis needs to be reset), Job Connection Center,
Opportunity Center at NSCC, and all the regular internal stuff (BFET, WF, WRT, Job Connect
Center, Opportunity grant, etc.). Ten external reviews have been completed.
TO DO:
John asked Deans to list their initiatives and provide a copy to him prior
to holding a meeting with the new VPASA.
NEXT YEAR’S CALENDAR
John provided Deans a copy of Instruction’s Master Calendar. He asked Deans to map out their
“initiative packages” inside of the master calendar. He wants the Deans to see the work that they
have throughout the year. If that doesn’t work for the Dean, use a blank calendar and map the
deliverables on it.
John said he wants to include deadlines and tasks for Student Services as well. It will help us to
increase our self awareness of when these deadlines are. Norma recommended adding schedule
development dates to the master calendar.
HUMAN RESOURCES
Stephen said the 3% reduction for classified staff will start July 1. The mechanism is complex.
Information will be rolling out at the next OpCom meeting. Classified staff will get 5.2 hours of
paid leave (temporary salary reduction- TSR) each month. We will roll out FAQ’s. We will be
talking about an overtime training plan for 2012-2013. Stephen explained that we could not use
the overtime training time for staff to do what they normally do. Deans said the impact on
services will be significant. TSR is a contractual entitlement. It will just go into the mix, and we
have to work with it.
Stephen asked Deans how they would like to present at OLT. Bob was hoping that once Lee and
SET responded to the bottom up plan that OLT is where we begin to talk about the four gaps and
where it might fit in. He would prefer, and hope Lee agrees, we go forward with the Strategic
Planning approach. John noted that Bob’s suggestion is logical and reasonable. We are in
transition at the administrative level and at the planning level of the college we need to be careful
how we sequence information out for the college for discussion. Tonya wondered if at the OLT
meeting on the 25th that we talk about International Students and how we as a college will meet
that demand. If we have a massive influx we have not had any strategic discussion about it. We
should use that time to ask International Education to prepare some data and we have
conversations how to meet the huge influx. Norma wants to follow up from the revision work
because several people said after the last OpCom we should have been doing this all along.
Stephen agreed at the OLT meeting to follow up on the mock accreditation visit.
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OTHER
►John showed the Deans Shoreline’s Veteran coin. These coins are an old military tradition.
There were only two veterans at commencement. John said we can do a Veteran’s
Commencement just like I-BEST. Their work should be recognized just like all of our graduates.
The next thing we want to work on for Veterans is a 3D piece that commemorates their service.
Norma volunteered to mention this to our 3D instructor.
Meeting Adjourned 12:13 pm
Minutes Recorded by Kerry Fondren
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