2008-09 Annual Survey of Public Library Services in Victoria 2008-09 ISSN 1035-4832 January 2010 Published by Local Government Victoria Department of Planning and Community Development 55 Collins Street, Melbourne Victoria 3000 http://www.localgovernment.vic.gov.au Disclaimer Statistics provided in the Annual Survey of Public Library Services are submitted by all Public Library Services in Victoria. Data is collected and collated annually by Local Government Victoria, who remains committed to publishing the Annual Survey. The Survey can be downloaded from http://www.localgovernment.vic.gov.au Every attempt has been made to ensure the accuracy of the published data. However, some errors and omissions in the submitted data may not have been detected. Population data - The population figures used in each Annual Survey is the Estimated Residential Population (ERP) as provided by the Australian Bureau of Statistics. The State Library of NSW kindly provide the NSW population figures for bordering library services. Copyright & Disclaimer The materials presented in this report are for information purposes only. The information is provided solely on the basis that readers will be responsible for making their own assessments of the matters discussed and are advised to verify all relevant representations, statements and information and obtain independent advice before acting on any information contained in or in connection with this report. While every effort has been made to ensure that the information is accurate, the Department of Planning and Community Development will not accept any liability for any loss or damage which may be incurred by any person acting in reliance upon the information. Copyright © State of Victoria 2010 This publication is copyright. No part may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968. Contents Overview 1 Public Library Services Statistics 3 1 General 4 2 Service Points 5 3 Membership 8 4 Collection – Print Material 9 5 Collection – Non-Print Material 14 6 Collection – Newspaper & Serials Subscriptions 18 7 Programs 20 8 Information Technology 21 9 Staff 22 10 Finance 24 Supporting Notes from Public Library Services 26 Indicators 31 Summary of Statistics 1950 to present 41 Annual Survey Questionnaire 45 Overview Victoria has 286 public libraries and 27 mobile libraries There are 2.9 million bookings for use of the internet There are 286 branches across Victoria including many that are joint-use or multi-use facilities with other community services. Despite the increase in the number of people that have internet access at home there is still significant internet use in libraries. In addition to these permanent branches there are 27 mobile libraries servicing 389 locations often in isolated rural and regional communities with nearly 500,000 visits. These mobile libraries provide a range of services including internet and computer access as well as traditional borrowing services. Bookings were made for 1.8 million hours of internet time and over 150,000 wireless sessions. Victorians make over 28 million visits to libraries Collections contain nearly 9 million items More than 550,000 visits are made each week to libraries. The public library collections contain over 8.8 million items, giving people access to a wide range of books, audiovisual and reference materials. More than 20,000 people benefited from the home library services which are delivered to housebound people. Over 30 million visits to library websites, demonstrating that library information can be accessed in a variety of ways. Public access computers in libraries has grown to 4,000 giving library members more access to both the internet and computer applications. Over 50% of new material were purchased over the last 5 years and last year 1 million items were replaced, keeping the collections modern and relevant. Over 48 million items are borrowed each year 48% of Victorians are members of local libraries A wide range of items are borrowed each year from Victoria’s public libraries, these include: There are 2.5 million Victorians who are members of a library. • 36 million books; Libraries are the most used community facility in Victoria, along with parks and gardens, and are used by 51% of the population (Australian Bureau of Statistics General Social Survey 2002). Other community facilities, such as art galleries and museums, are used by about half as many Victorians (Australian Bureau of Statistics Survey of Attendance at Selected Cultural Venues and Events 2005-6). • 12 million audio visual items; and • 3.5 million newspapers and serials (including newspapers in languages other than English). Every member of a public library borrows more than 18 items per year on average. Library also conducted over 30,000 programs, attended by over 900,000 participants. 1 2 Public Library Services Statistics 3 Supporting Notes from Public Library Services Bayside Library Service City of Boroondara Library Service 10.3 & 10.4 Calculated for an average week 11.8 Note that everything for which a fee or charge is set by Council is included in the earlier figure 11. Please note that Financial do not balance as $37,283 wireless grant from DPCD received in June 2009 was not expended that financial year but carried over to 2009/2010. Brimbank Libraries 4.36, 4.37, 4.38, 4.39 Includes Local History and Not-for-loan Genealogy collections. 6.6, 6.7, 6.8 Includes non-print material, excludes online resources. 6.9 Includes partial e-book downloads 6.11 Includes periodical article downloads. 7.3 Does not include newspaper loans 7.4 Includes LOTE newspaper expenditure 8.2 Includes all attendees of youth programs 11.2 $217,000 RFID Deer Park, resources budget $880,000, $99,005 St Albans redevelopment 11.4 $220,000 partial payment for the $500,000 Living Libraries funding for St Albans 11.5 $29,020 Premiers Reading Challenge & $42,455 Wireless & PC bookings grants 11.10 $217,000 RFID equipment purchase & $99,005 St Albans redevelopment 11.14 This total includes $1,193,363 (25%) in 'Internal Charges' Campaspe Regional Library 8.7 Included our Words on Wheels Storytelling Sessions in outreach figures 9.7 Figure given last year was incorrect, the figure provided this year includes visits to website, opac and library blog Casey-Cardinia Library Corporation 4.38 Discards are placed in other materials as an aggregate figure. Data not available individually. 6.13 - 6.16 ILL includes intra Swift library holds and stock movement Central Highlands Regional Library 9.5 & 9.6 Wireless systems in use at Ballarat and Wendouree branches but no statistics available, this will change with the installation of a new wireless system in the 2009/2010 financial year in all CHRLC static branches Corangamite Regional Library Corporation 2.8 Outreach Van; Warrnambool Home Service Van 4. All totals exclude processing 4.10 Inclusive of Premier's Reading Challenge nominated funding 5. All totals exclude processing 7. Excludes newspapers 26 Darebin Libraries 3.4 Clearance of Inactive Users. Currently we are unable to do this, but are able to accurately measure members active in the previous three years. 9.6 Number of wireless session hours booked. Unable to measure number of hours. East Gippsland Shire Library 2.3 Hours per branch - Bairnsdale = 40.5 / Paynesville =- 15/ Orbost, Lakes & Omeo = 127.5 (42.5 per branch) 2.17 Selection by volunteers, delivery by volunteers. Volunteers are coordinated by Gippsland Lakes Community Health 2.22(a) Hours undertaking home service, Library administration = 2.5 hrs per fortnight 2.22(b) Hours undertaking home service, Volunteers = 15 hrs per fortnight 6.14 409 requests not supplied due to non current holdings on Libraries Australia and items being on loan at time of request 9.4 Total number of hours for which all PCs are booked for use. No record available Eastern Regional Libraries 5.25 Other non-print material expenditure includes $79,479 for Online resources/databases. 7.10 & 7.11 Unable to provide this breakdown figures included with 7.2 and 7.3 Frankston Library Service 2.1 Space increase due to new meeting room. 2.4 Unreliable data due to faulty visitor counter for some parts of the year. 3.5 Statistic not easily available from LMS 10.1 only includes librarians, not library technicians. 10.3 Shelving occurs as part of staff role so this part was factored out of the equation e.g. 33% of customer service shift is shelving which was not included. 10.4 Not all of our volunteers keep up with filling out their timesheets so we have had to estimate some hours of contribution. 11.15 Variance of income to expenditure totals is due to depreciation being included. Gannawarra Library Service 2.8 Mobile service is contracted out to, and vehicle owned by Swan Hill Regional Library Service. 2.10 Incorrect figures used last year (total loans). 2.11 Unable to provide figures due to service being contracted out. 2.12 One stop on behalf of Gannawarra Library Service. Additional stops for Swan Hill Library Service. 3.4 Membership files cleared monthly through Swift Symphony management. 4.43 Heavily weeded collection 08/09 financial year. 5.21 Is Electronic Database. 5.24 Is Electronic Database useage 6.12 See 5.24 (Other non-print material). 8.2 & 8.4 Had two unprecedented programs in 08/09 where large numbers participated. 9.1 & 9.2 Incorrect public access computer numbers entered last year. 9.3 Two new internet service providers available in competition with library service. 9.4 Time patron spends on internet not tallied. 10.9 Reported incorrectly. 07/08 should read $56500. 10.13 Reported incorrectly. 07/08 should read $98561. 10.13 Correct figure was divided between 10.9 & 10.13. Capital books was not included at all. Geelong Regional Library Corporation 2. Home Library Service operated by Do Care Geelong. 7.8 $ reflected in answer to 7.4 Glen Eira Library & Information Service 1.2 Population figure entered is the Preliminary ERP for 2008 of 133,807 3.5 Data not available due to major system upgrade during reporting period 6.12 Information is not consistent across databases 8.2 Separate figures were not kept in 2008 2009 for attendance by adults and children. These will be available for 2009 2010. 9.4 This data is not collected due to manual booking system 10.8 Total number of actual staff includes 22 full time, 37 part time and 12 casual staff members 11.13 Depreciation is costed to an area of Council's budget separate to the library budget. 11.14 Includes internal charges such as vehicle and plant charges; internal rentals and cleaning charges; IT charges; fixed allocated costs and payroll tax. Glenelg Libraries 6. Overall collections - Age of Collection Age beyond 4 yrs not applicable. Glenelg Libraries has been in existence since July 2005. 7. Newspaper & Serials subscriptions - Adult & Junior not separated by collection at this stage. Approx 60% Adult & 40% Jnr Goldfields Library Corporation 4. Other Print materials includes special collections, stack and miscellaneous collections. 10. Does not include 'partnerships' with related organisations such as the Friends groups, Genealogy groups or local history groups. 11. Mobile Library Trailer - Living Libraries; Minor Capital Works to Gisborne Library through Living Libraries Macedon Ranges Shire Council paid the difference, not the Corporation. Interest high because of money put aside for build of mobile library trailer, taking advantage of interest Greater Dandenong Libraries 3.5 Figure was calculated using borrower last activity for a 12 month period. 5.25 Expenditure for Online Resources including Gulliver. 8.4 Include participants for Adult learners week and Neighbourhood House Week. 9.3 & 9.4 Includes English Language and Literacy Access PC Usage. 9.7 Number of hit on the Library web pages on GreaterDandenong.com 11.1 In previous years this has included income for capital works. This is now in 11.2. 11.2 Library Materials are funded as part of capital works. 11.4 Partial Wireless and Computer Management Grant received in 2008/09. 11.5 Let's Read Communities for Children Federal Funding. High Country Library Corporation 2.8 Outreach services - 5 small or remote communities visited on a monthly basis by Library Van and Outreach Officer. A total of 226 patrons borrowed 3,503 items. A further 479 items were loaned through the postal service. 4. Discard figure includes all categories 7.2 Excludes copies of newspapers 7.4 Expenditure includes children and young adult titles 9.7 HCLC changed to Sirsidynix Rooms software for our web page and it does not have the functionality to count the number of visits to the website. Hobsons Bay Libraries 9.1 Did not include training room 10 PCs 10.1 5f/t & 6p/t 10.4 Included regular volunteers, did not include Santa or 1 off volunteers for Living Libraries 10.5 7work exp & 2 industry 10.8 45 permanent staff, 37 casuals & shelvers 11.3 Incl Local Priorities 11.4 Living Libraries 11.5 VPRC & WiFi Hume Libraries 7. Magazine loans are not broken down into language or adult/junior collections. This figure is a global figure. 9.7 The library website was made the homepage for all library internet pc's hence the hike in hits 10.9 Leave costs unable to be included Kingston Information & Library Service 4. & 5. Resources and acquisitions include 5,734 new items being held for Patterson Lakes library which was not yet open. Expenditure also includes all money spent on new items for Patterson Lakes although some items were still to be processed. Latrobe City Library Service 1. Memberships : the last scheduled deletion occurred in July 2007 Goulburn Valley Regional Library Corporation 27 6. 10. Number of database searches does not include those sessions accessed through the Library catalogue which are combined within the total of the SWIFT Consortium Library staff are derived from two separate teams. The Library team consists of 4 fulltime and 3 part-time staff. The team primarily responsible for counter work is the Community Information Centre team, and the library is allocated 7 EFT from a pool of 29 staff Maribyrnong Library Service 2.2 Visits to Static Branches. This figure is down from previous years as in the past we had included virtual visits here. 200809 includes only door count figures. 4.35 Reference Expenditure INCLUDES cost of Online Databases (Gulliver, Bruce, etc.)as in previous survey. 4.5 Expenditure is cost of spend plus 25% for in-house processing and shelf ready costs. 6.12 Database hits - We used the Gulliver Consortium statistics for this - it does not include OPAC hits - just subscribed Online Databases. 9.7 Counted ONLY hits to Library Home page on Council Website. Does not include hits to OPAC. 10.5 Number of all work experience students and placements (work for dole etc) for the year - this is NOT EFT. Melbourne Library Service 1.2 Estimated residential population: City of Melbourne ERP at June 2009 is 89,759. 1.3 Area square km includes Kensington/North Melbourne boundary change = 37.6sqkm 2.5-2.7Refers to Docklands Hub; 2.20 Does not include individual home library members who are residing in institutions. 3.5 Does not include active members who use membership to access library computers. This is not recorded on the Library Management System as a transaction. 4. Collection - Print Material: Total collection print material. I think the figures for Acquisitions and Expenditure have been highlighted because it seems like a high cost for that many items. That is because of the 25-40% oncost (it varies) for full shelf-ready supply. 10.7 Part-time staff includes pool of customer service library officers but does not include pool of shelvers employed through recruitment agencies; 10.8 Shelvers only as City of Melbourne does not employ casual staff - these are included in 10.7. 11.2 $650,000 Library Collections, $49,959 Library Equipment, $230,749 Integrated Library Management System replacement and associated works, $30,740 East Melbourne Library modifications, $42,967 City Library redesign. 11.3 State Government Grants - Recurrent and operating: Includes $165,000 for City Library extended weekend hours. 28 11.4 $80,000 City Library Living Libraries (expended), $80,000 North Melbourne Library Living Libraries (not expended). 11.6 Fees/fines $114,374 fines, $42,444 room hire, $47,827 misc fees. 11.8 CAE FASA 11.10 Library materials expenditure includes book and non-book collections ($650,000), Premiers Reading Challenge ($8,160), Magazines ($76,645) and Newspapers ($8,632). 11.11 Capital works expenditure includes City Library redesign ($122,967), Equipment replacement ($75,050), Integrated Library management System replacement($165,589), North Melbourne RFID ($65,160), East Melbourne Library modifications ($30,740). Melton Library & Information Service 5.21-5.25 Expenditure for playstations games and also Electronic database subscriptions including Gulliver counted here. Sports Library included here. Only includes items added to the catalogue this financial year. Circulation statistics for Electronic databases counted elsewhere (Item 6.12) 5.9 No loans recorded for Family History CD. Only used within the library 6. Unable to separate out the Reference and other non loanable material from the totals for 6.6, 6.7, 6.8 Only acquired e-books at end of June 2009 so usuage is very low. 7. No separate figures for loans or expenditure are available for Children and teenage magazines, or LOTE newspapers. 7.11 LOTE newspapers are purchased for use within the library only, hence no circulation figures. 9.3 Bookings are normally made in 1 hour blocks, but, subject to availability, an additional half hour can be booked by users each day. 9.7 Hits to the home page of the library service are only counted, not additional hits direct to specific library web pages. 10.4 This included a significant contribution by an unpaid return to work volunteer, which would not normally be available to the library service. 11.8 Includes income from sale of service to Caroline Springs College at Caroline Springs Library. Mildura Rural City Council Library Service 4.39 Items are games for the Literary Collection and loan statistics are included in 4.14. 7.1 Children's and Young Adult subscriptions, copies, loans and expenditure are included with the adult figures Mitchell Shire Library & Information Service 1. Currently provide sale of service to Macedon Ranges Shire for the Romsey Library Monash Public Library Service 4. Figures for Resources, Acquisitions. Discards, Loans and Expenditure for periodicals are included at Other Print Material. 9.6 9.7 Number of Wifi session hours; new question, log not maintained. Total hits is 7,578,699. The number of distinct hosts we logged accessing our site was 159,123. The number of visits to the website would be somewhere between these two figures. Moonee Valley Library Service 5. CD Rom - 2 Acquisitions - no expenditure due to donations. CD Music - currently not offered within library service 9. Website statistics not inclusive of catalogue searches Moreland City Libraries 2.22 Figure provided is hours per week. 3.1 Current version of Spydus does not allow archiving of borrowers. 6.6-6.8Unable to provide this data. 7.5-7.8Children and young adult breakdown not available. 8.7 Not all figures for outreach programs were collected and this figure does not include involvement in local community festivals. 9.3 Unable to provide this data. 10.5 There were 4 local work experience and 2 library student placements. 11.13 The depreciation amount of $672,377 has not been included in the 'Income/contribution from Council (11.1). Therefore there is a discrepancy equal to this amount between Total income (11.9) and Total expenditure (11.15). Mornington Peninsula Library 2.7 No stats collected 11. Capital Works equals cost of Capitalisation - staff wages, electricity, HR on-costs, IT costs, etc. Murrindindi Library Service Over 40% of the Shire of Murrindindi was affected by the Black Saturday Bushfires in February 2009. The library service did not loose infrastructure of buildings or vehicles. Approximately 800 library items were destroyed in homes. Statistics recorded in the 2008/9 annual return do not reflect the normal operation of a small single council library service. The focus for the period February to June, and possibly for the coming two years, will not be on developing a balanced stock and encouraging loans. In the recent months Murrindindi's libraries have provided a haven of familiarity, consistency and normality at a time when everything else in people's live may be in chaos. Visiting the libraries provides an opportunity to switch off, connect with others and chat. Relocated families have the opportunity to make connections and ease their way into a new life and a new community. The focus for the libraries will be to continue to build opportunities for people to connect. Funding from the Victorian Bushfire Relief fund has been received to develop library programs across the Shire. Programs will be developed across 10 small communities during the 2009/10 year. Port Phillip Library Service Stonnington Library & Information Service 4. All Children and YA expenditure included in 4.10 5. LOTE AV (CD, CD-Rom, DVDs and Videos) have been counted in this section. Pedometers have been included in other non-print material. 6. Where number of searches couldn't be supplied, full text retrievals figures have been used. Total number of full-text retrievals reported in 6.11 7. Comics have been included in subscriptions. 11.3 Recurrent grant $536,157 11.4 Capital grants: Living libraries, Premiers reading challenge, wireless internet(75%) of total Swan Hill Regional Library Service 4.36 Local History and archives collections 7.1 Adult and children’s combined 10.2 NSW branch library staff have not been included in this figure or Swan Hill's budget as they are paid directly by Wakool Shire. EFT for NSW staff is 0.9 11.3 Includes 1/3 of Buloke's share of Premiers Reading Challenge Upper Murray Regional Library 2.21 & 2.22 No data available 5.11-5.15 Special Music Collection provided for Albury Library by Albury City Council 8.7 & 8.8 Outreach data included in program totals - will be separated for next year 9. All PCs are connected to the internet only 4 are dedicated OPACs Wellington Shire Library West Gippsland Regional Library Corporation 4.36 Includes all NSC materials 4.37 & 4.40 Includes Friends purchases and expenditures for collection 4.37 & 4.4 Figure includes WG and Friends purchases 6.3 This figure does not include magazine issue discards 6.6-6.8 West Gippsland owned figures only (Neerim South College collection not included) 6.12 Full text retrievals have been given as WGRLC do not keep statistics on searches 6.14 Figures include Swift items sent on intralibrary loan to other Swift Libraries as well as normal ILLs 6.16 Figures include Swift items received on intra library loan from other Swift libraries 8. Program sessions are ascertained by looking at actual sessions where participants attended a program/event in a group or allotted time. Additional 'programs' were run throughout the year, 29 however no physical attendance was required. 11.12 relates to 10.10 not 3.12. Whitehorse Manningham Regional Library Corporation 4.39 Wonga Park Loans; 4.5 Does not include shelf ready costs 5.19 Loan period for DVDs increased from 1 week to 3 weeks; 5.25 Electronic resources 6.6, 6.7 & 6.8 Unable to provide figures due to new LMS March 2006 Wimmera Regional Library Corporation 1.2 Population based on 42.8% of Buloke = 2,988+50,920 4.36 Unformatted Stock 4.38 Informatted Discards, 4.39 Unformatted loans including from other Swift libraries, 4.40 PRC $35,904 & Discretionary $10,738 expenditure 5.25 Expenditure on electronic resources (databases etc) 7.14 Serial copies only, excludes newspaper copies Wyndham City Library Service 4. Expenditure for each category includes cost of purchasing items for Point Cook Library. Majority of items purchased for Point Cook Library are not included in total item count in each category. 5.25 Figure of $ expended on electronic databases included here. 9. For question 9.7 we used a Google Analytics widget placed on the Library Home page (www.wyndham.vic.gov.au/libraries) to track data. Also, please note that the question no longer asks for hits on the Library Catalogue so these have not been provided. 10. Number of qualified Library Technicians 3.1 EFT 11.10 Commenced purchasing stock for new library at Point Cook - expended $853,269 on items for new library. These items were not circulating in this period. 11.13 Depreciation recorded at corporate level, not allocated to program areas. Yarra Libraries 4. Expenditure includes outsourced cataloguing and end-processing costs 4.5 Includes adult non-fiction purchased through Ewing trust 4.10 Includes junior non-fiction purchased through Ewing trust 4.31 Includes local history items 4.37 Includes 'undefined' items added to the system 5. Expenditure includes outsourced cataloguing and end-processing costs 5.20 Includes all AV purchased through Ewing trust 6.13 Figure includes items sent to other libraries + items listed as 'Not Supplied' in LAD 30 7.1 Childrens serials figures included in Adult 7.2 & 7.10 Figures do not include newspaper copies 8.7 & 8.8 Data also included in programs totals in 8.1-8.6 9.4 Data not available 9.6 Wireless sessions no need to book 9.7 Counts hits, not individual visits 10.7 Includes Casuals Yarra Plenty Regional Library Service 1.2 Figure used in 2007/08 survey was population for 2007 2.10 This figure does not include visits to the Outreach Services Vehicle, which visits 38 institutes. 2.19 These institutes are visited by the Outreach Service Vehicle, not by Home Library Service. Each institute is visited 16 times per year. 3.4 Membership file is cleared monthly of inactive users in past two years 4. Adult Fiction - includes paperbacks; 4.5 Expenditure - includes cost of items only; doesn't include shelf ready costs; Children's & Young Adults Fiction includes ES and picture books; 4.8 Included in adult fiction discards; 4.13 includes Junior Non-Fiction; 4.18 Included in Adult Non-Fiction; Lote includes audio visual and magazines; Reference - includes Local History and Genealogy; Other print material magazines 5.7 Included in dvd figures; 5.8 Included in dvd figures; 5.17 Includes CD & CDRom; 5.18 Includes CD & CDRom 7. Children and Young Adult - included in Adult Vision Australia Information Library Service 1.1 VAILS serves all councils 1.2 Population from ABS print disability 2.4 Number of visits to Kooyong location. 2.5 Other service facilities include phone service for library clients 2.7 Number of calls received by library service 2.20 Number of clients that books are delivered to via post 3.2 We are removing institutional membership. 4.31 Reference print books 4.35 Expenditure includes subscriptions to online reference resources and books 4.45 Expenditure for print reference material and Reference print books. Reference print materials are the only print materials included in this section as library holdings consist mostly of alternate formats. 6.9 Book downloads from i-access ® Online. 6.11 Magazine and Newspapers from i-access ® Online and Full text downloads from databases. 8.7 Ongoing radio show and newsletter plus elist 8.8 Approximate number of subscribers to newsletter and e-list. Indicators 31 40 Summary of Statistics 41 44 Annual Survey Questionnaire 45