OAC/Calisphere: Contributing Member Application and
Collection Profile Form
Please review the Become a Contributing Member webpage before completing this form (http://bit.ly/oaccontribute).
When completed, e-mail this form to: ingest@cdlib.org. A CDL representative will contact your institution to review
the information that you provided, present an overview of OAC/Calisphere services, and discuss strategies for
preparing and submitting your collections to the CDL.
Institution Contact Information
Institution Name:
Director Name:
Director Email:
Primary Contact Name:
Primary Contact Email:
Primary Contact Phone:
Primary Contact Fax:
Secondary Contact Name:
Secondary Contact Email:
Secondary Contact Phone:
Secondary Contact Fax:
Institution mailing address :
City:
State/Province:
Zip/Postal Code:
Please indicate your institution’s MARC Organization Code. This is not the OCLC or RLIN holdings symbol but the
unique designation provided by the Library of Congress Network Development and MARC Standards Office
(NDMSO). Request the Library of Congress to establish a repository code if none exists; if you do not have a code at
the time of completing this application, please complete the application and notify us once you have received the
code from the Library of Congress. Repository codes and instructions for requesting a new code may be found on the
Library of Congress MARC Code List for Organizations Webpage.
MARC Organization Code:
We can provide you with usage statistics for your collections in OAC/Calisphere, using Google Analytics. Using your
own Google Analytics account, you can flexibly view and generate usage reports for your collections that we host. In
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order to generate the usage statistics, we will need a Tracking Code that's associated with your account. If you don't
already have one, it's free and simple to obtain one. For more details, see these instructions (http://bit.ly/oac-ga).
Google Analytics Tracking Code:
Institution Listing Information
The following information will be used to prepare a listing for your institution in the OAC (see this example). Note that
this information is intended for end users ( to facilitate contacting your institution for reference questions about your
collections, accessing the collections on-site, etc.).
Institution Name:
Address :
City:
State/Province:
Zip/Postal Code:
Phone:
Fax:
Institution Website:
Please Describe Your Institution and Collections
Why does your institution want to contribute to OAC/Calisphere?
What audience(s) does your institution serve?
General public
Elementary school students
Middle school students
High school students
K-12 educational community (teachers, administrators)
College undergraduate students
College graduate students
College faculty
Genealogists
Scientists
Staff at institution/peers
Other (please specify):
Describe your institution's overall collection strengths:
Approximately how many collections does your institution have?
Please indicate if you are receiving grant support to fund digitization activities, and if so, your institution's timeline for
completing grant-related digitization work:
Do you have any digital collections (either existing or planned in the near future) that you'd like to publish in
OAC/Calisphere?
Yes
No
Not Sure
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If you answered "Yes" to the above, approximately how many digital objects, in terms of a total number, would you
like to contribute to OAC/Calisphere?
Please specify if the objects in your digital collections comprise any of the following image file formats:
GIF
JPEG
JPEG 2000
MrSid
TIFF
Not sure
Other (please specify):
Please specify if the objects in your digital collections comprise any of the following text file formats:
TEI
PDF
Microsoft Word document
HTML webpage
Not sure
Other (please specify):
Please specify if the objects in your digital collections comprise any of the following audio/video file formats:
Wave
MP3
RAM
MPEG
QuickTime
Not sure
Other (please specify):
Please specify if the objects in your digital collections comprise any other file formats (e.g., HTML web pages,
databases, etc.):
What kinds of standardized formats are you primarily using to encode descriptive and copyright-related metadata for
your digital objects?
MODS
Qualified Dublin Core RDF/XML
Simple Dublin Core RDF/XML
VRA Core
MARC
MARCXML
METSRights
Not sure
Other (please specify):
Are you able to encode your digital objects in the Metadata and Encoding Transmission Standard (METS) format?
Yes
No
Not Sure
Are you able to expose the metadata for your digital objects for harvesting via the Open Archives Initiative Protocol
for Metadata Harvesting (OAI-PMH)?
Yes
No
Not Sure
If you are currently maintaining digital collections, what kind of tool are you primarily using to store and manage
metadata and/or content files for the objects in your digital collections?
Archivists' Toolkit
MOAC Community Toolbox
CONTENTdm
Cuadra Star
FileMaker database
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PastPerfect
Microsoft Access database
MySQL database
OPAC/MARC catalog
Sirsi Hyperion
Don't know
Other (please specify):
Please indicate if you maintain descriptions (i.e., finding aids, inventories, guides, or records documenting -- in
greater or lesser detail -- who created the collection, the dates of its creation, its provenance, the scope/content of the
materials, etc.) in the following formats for your analog or digital collections:
Yes
No
Not Sure
Print finding aids
Encoded Archival Description (EAD) finding aids
Finding aids in electronic document formats (PDF, MS
Word, etc.)
HTML web pages or website
MAchine-Readable Cataloging (MARC) records
Do you have any existing EAD finding aids that you'd like to place in the OAC?
Yes
No
Not Sure
If you answered "Yes" to the above, approximately how many EAD finding aids, in terms of a total number, would you
like to contribute to the OAC?
If you are currently maintaining EAD finding aids, what kind of tool are you primarily using to generate EAD files?
Archivists' Toolkit
Archon
FileMaker database
PastPerfect
Microsoft Access database
MySQL database
Other (please specify):
Please indicate how you learned about our services:
Received a flier or brochure from CDL
Learned about us through the CDL website
Heard about us through a presentation by a CDL staff member
Saw a posting from CDL on a listserv, Twitter, Facebook, etc.
Referred to us from a colleague
Other (please specify):
Additional comments (optional):
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