Human Resources Professionals Association
CHAPTER BOARD NOMINATION INFORMATION PACKAGE
2014 ELECTIONS
TABLE OF CONTENTS
NOMINATION AND ELECTION PROCESS AND TIMING....................................................................................... 3
ELECTION PROTOCOL ......................................................................................................................................... 4
INDIVIDUAL DIRECTOR’S JOB DESCRIPTION ...................................................................................................... 8
CODE OF CONDUCT FOR DIRECTORS OF THE HRPA BOARD,........................................................................... 11
DIRECTORS OF HRPA CHAPTER BOARDS AND COMMITTEE MEMBERS .......................................................... 11
OFFICIAL NOMINATION FORM ................................................................................................................... 17
CANDIDATE’S CONSENT AND DECLARATION................................................................................................... 18
OFFICIAL CANDIDATE APPLICATION FORM – BOARD OF DIRECTORS ............................................................. 19
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Dear Prospective Board Candidate:
Thank you for your interest in becoming a Director of the Human Resources Professionals
Association (HRPA), Guelph & District Chapter.
This package contains the Official Nomination and Candidate Application Forms,
provides information about the nomination and election process and candidate eligibility
criteria. More information on HRPA and this Chapter is available through the web at
www.hrpa.ca.
To assist those who are interested in considering candidacy, the Chapter Board appoints
a Board Nominating Committee each year. The Committee’s role is to recruit qualified
candidates and to bring forward a sufficient number of candidates to ensure that an
If you have any questions about the enclosed information, you may speak with the Chair
of your Chapter’s Board Nominating Committee, Stefanie Bradley at
sbradley@gdhrpa.ca or myself at clarsen@hrpa.ca .
Yours truly,
Chris Larsen
Chapter Elections Officer
Vice President, Marketing and Membership , HRPA
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NOMINATION AND ELECTION PROCESS AND TIMING
1
The Chapter Elections Officer or designate shall provide each Member with a notice of
nomination and shall notify each Member eligible to vote of the relevant dates and processes.
Thursday, April 3,
2014
2
Application of each person for election shall:
• be in writing in MS Word format;
• include a biographical statement of qualifications; and
• reference information prescribed by the Board.
• signed and witnessed Declaration of Attestation.
All completed applications will be submitted to the Chapter Board Nomination Committee for
validation.
Monday, April 14,
2014
3
Chapter Elections Officer will notify the Chapter Board Nominating Committee of the eligibility
for election of all applicants based on their application; or their ineligibility for election based on
their application.
Tuesday, April 15,
2014
4
Rejected Nominees re: item 3 may appeal to the Chapter Elections Officer
Thursday, April 17,
2014
6
The Chapter Elections Officer shall render a decision regarding item 4
•If appeal is granted, the Nominee shall be added to the list of Candidates;
•If appeal is not granted, the rejected Nominee shall not be added to the list of Candidates.
7
Any Nominee may request the withdrawal of their own name or any Candidate may request
the removal of their own name from the ballot.
8
Candidate Information page is added to the Chapter website
9
Chapter Election Officer prepares online ballot
10
Announcement of Candidate list by Chapter Board Nominating Committee;
• Date of Mailing; and
• Election voting shall commence.
Monday, April 21,
2014
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Election voting ends at 5:00 p.m. EST.
Wednesday, April
30, 2014
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Announcement of new Board members by Chapter Elections Officer
Friday, April 18,
2014
Friday, April 18,
2014
Friday April 18,
2014
Friday, April 18,
2014
Friday, May 2, 2014
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ELECTION PROTOCOL
HRPA, GUELPH & DISTRICT BOARD OF DIRECTORS ELECTION – 2014
The procedure for electing Member Directors to a Chapter Board of Directors (“Board”) is governed by the
Chapter Operating Terms (“Operating Terms”) consistent with HRPA By-Laws (“By-Laws”), and the election
procedures approved by the HRPA Board including the Election Protocol prescribed below. In the event of a
conflict between the following text and the text of the Operating Terms, the provisions of the Operating
Terms shall prevail.
A table setting out the Time Limits (“Time Limits”) prescribed in the By-Laws and relevant dates for the 2014
Chapter Board Elections have been appended to the Election Protocol.
1.0 GENERAL
“Candidate” means a nominee who has been approved as a Candidate for election to the Board pursuant to
section 10.2 of the Operating Terms.
“Member” means an individual who is admitted as a Member of HRPA according to the criteria established in
the Operating Terms.
“Nominee” means a person who submitted a written application to be considered as a Candidate for
election to the Board pursuant to 8.0 below.
“Time Limits” mean the dates of the steps in the election process as prescribed in NOMINATION AND
ELECTION PROCESS AND TIMING above.
2.0 APPLICATION OF ELECTION PROTOCOL
2.1 Unless otherwise stated, the Election Protocol applies to Nominees and Candidates.
2.2 Election Protocol is in force from the filing deadline to submit Chapter Board of Directors Nomination
Forms (“Nomination Form”) to the announcement of the new Chapter Board of Directors.
2.3 Any alleged impropriety or misconduct under the Election Protocol by Nominees, Candidates,
Members, excluding Chapter Board Members, will be referred to the Complaints and Investigations
Committee for review and action, where appropriate.
2.4 Any alleged impropriety or misconduct under the Election Protocol by Chapter Board Members will be
referred to the Governance and Nominating Committee for review and action, where appropriate.
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3.0 NOMINATION PROCESS
3.1
Chapter Elections Officer or designate will provide each voting Member with a notice of nomination
and relevant election dates and process included in the Time Limits
3.2
Every voting Member who wishes to stand for election to the Board must submit the properly
completed Nomination Forms.
3.3
Nomination Forms must be complete in order to be considered. The Candidates Summary of
Information or Part 4 will be published as part of the Associations Elections Materials.
3.4
Statements indicating that a Member has or is currently providing professional services to HRPA,
and/or includes the Member’s home telephone number, are not permissible and should not be
contained in the biographical statement.
3.5
Members must sign a declaration on the Nomination Form that all information submitted is accurate
and true.
3.6
Only properly completed Nomination Forms will be considered by Chapter Board Nomination
Committee. Incomplete Nominations Forms will not be considered.
3.7
The Chapter Board Nominating Committee will notify Nominees of their eligibility or ineligibility for
election based on the Nomination Form and Essential Qualifications of Directors.
3.9
Board Nomination Committee will review Applications to confirm the accuracy of reference
information and conduct reference checks.
3.10 All Nominees will be required to submit an Declaration of Attestation. Criminal convictions deemed to
be relevant to the activities of the Board will disqualify Nominees for eligibility.
3.11 Board Nominating Committee will notify Nominees of their acceptance or rejection based on
confirmation of references information and Declaration of Attestation.
3.12 Rejected Nominees may appeal to Chapter Elections Officer within Time Limits.
3.13 Any Nominee may request the withdrawal of their own name or any Candidate may request the
removal of their own name from the ballot within the prescribed Time Limits.
3.14 The Chapter Nominating Committee will announce Candidates, and ballots for election of Member
Directors will be sent out. Campaign Period (‘Campaign Period”) and balloting continues for the Time
Limits.
4.0 AVAILABLE HRPA RESOURCES
4.1
Before and during the Campaign Period, HRPA will provide the following assistance:
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a) During the Nomination Period, the Chapter Elections Officer host an information session via
webinar for the general membership on the benefits of serving on the Chapter Board;
b) Consult with the Chapter Board Nominating Committee as required;
c) Validation of the completeness and eligibility of nominations;
d) Provide assistance with regard to displaying Campaign materials on the Chapter Website;
e) Preparation and distribution of the online ballot, including links to campaign materials including
Candidates’ biographical statements;
f)
Reporting of final election results to the Chapter Board Nominating Committee.
g) Reporting of final results to the Chapter Membership.
4.2
Other than that outlined in 4.1, no other form of assistance will be provided to the Candidates by
HRPA or its Chapters. For example, use of letterhead, staff resources or services are not available to
Candidates or Members on their behalf.
5.0 CODE OF CONDUCT
5.1
Candidates are free to campaign at their own expense in order to solicit and obtain support.
5.2
Campaigning may be done by whatever means the Candidate wishes to follow such as written
correspondence, telephone, fax, email or in person.
5.3
Any correspondence with Members by a Nominee or Candidate regarding the election shall indicate
that Member’s contact information was not provided by HRPA.
5.4
Nominees and Candidates shall not use HRPA or HRPA Chapter letterhead on any written
correspondence nor should they utilize any HRPA facilities such as facsimiles, photocopiers,
computers, etc. under any circumstances.
5.5
Candidates shall not solicit the support of any HRPA staff members during campaign period.
5.6
All campaign-related comments, be it verbal or written, must be centered on issues—not personalities
of others.
5.7
Candidates who currently provide professional services directly to HRPA or whose firm currently
provides professional services directly to HRPA, the value of which services exceed $500 per annum, if
successful in their bid for election, will automatically be deemed to be in conflict of interest and will be
required to conduct themselves in accordance with the Code of Conduct for Directors.
5.8
Nominees must sign the HRPA Directors Code of Conduct.
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6.0 CHAPTER BOARD DIRECTORS AND STAFF DURING CAMPAIGN PERIOD
6.1
Chapter Board Executive and staff shall not officially align themselves with, campaign on behalf of, or
publicly endorse Candidates.
6.2
Chapter Board Executives shall not use HRPA or Chapter letterhead on any written correspondence
nor should they utilize any HRPA staff or facilities such as facsimiles, photocopiers, computers, etc.
under any circumstances for any campaign related activities, other than election activities described
herein.
7.0 ROLE OF MEMBERS OF THE CHAPTER BOARD NOMINATION COMMITTEE
7.1
Members serving on the Chapter Board Nomination Committee may canvas potential Nominees to
ensure that there are at least as many Candidates as there are vacant positions for the annual election.
7.2
Members of the Board Nomination Committee shall not actively campaign on behalf of any Nominee
or Candidate.
8.0 ESSENTIAL QUALIFICATIONS OF DIRECTORS
In order to be eligible to be elected as a Chapter Director, a person must:
a) be a Member in good standing;
b) have identified the Chapter as his/her Primary Chapter;
c) meet any other criteria as established by the Board, including but not limited to reference checks
prescribed by the Board;
d) not be the subject of any disciplinary proceedings by the Association;
e) not have a finding of professional misconduct, incompetence, with respect to the person in the
three years preceding the date of the election;
f)
reside or work in the Province of Ontario;
g) have skills and experience commensurate with the needs of the Board.
h) the Majority of all elected Board Directors must hold a CHRP, FCHRP and/or SHRP designation;
i)
in addition, a person may:
j)
have previous board experience;
k) have governance experience;
l)
meet any other criteria as established by the Board, including but not limited to reference checks
prescribed by the Board.
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INDIVIDUAL DIRECTOR’S JOB DESCRIPTION
The primary role of the HRPA Chapter Board Directors is to help provide a rich membership experience.
1. THE DIRECTOR’S JOB DESCRIPTION, BROADLY DEFINED
The duty of a Director of the Human Resources Professional Association (“HRPA”) is to contribute
consistently and meaningfully to the effective performance of the Chapter Board of Directors (“Board”) of
HRPA.
In discharging his/her duties, a Director must:
a) act honestly and in good faith with a view to the best interests of HRPA;
b) exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable
circumstances;
c) respect and adhere to Board confidentiality;
d) demonstrate commitment to the Human Resources profession;
e) adhere to the HRPA director code of conduct; and
f)
hold a CHRP, FCHRP or SHRP designation where required to ensure the majority of Directors hold a
such designations.
2. SPECIFIC DUTIES OF A DIRECTOR
Without limiting the generality of the primary duty of a Director as described in Section 1 above, a Director
shall:
a) Qualifications and Preparedness
1. prepare for meetings and read in advance all of the materials provided to Directors of the Board
and committees of the Board;
2. develop and maintain the ability to read and understand a set of financial statements that
present a breadth and level of complexity of accounting issues that are generally comparable to
the breadth and complexity of the issues that can reasonably be expected to be raised by HRPA’s
financial statements;
3. develop and maintain the ability to appreciate the financial implications of strategies, tactics and
transactions proposed by management of HRPA;
4. develop and maintain a reasonable knowledge of those segments of the Human Resources
professional community within which HRPA operates;
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5. understand and respect the differences between the Board’s job and the job of management at
HRPA; and
6. understand HRPA’s strategy.
b) Values and Commitment
1. be demonstrably committed to the success of HRPA;
2. be demonstrably committed to the four Board approved values of HRPA: trust, dignity & respect,
integrity and embrace volunteerism;
3. be demonstrably committed to honesty and integrity in the conduct of HRPA’s affairs; and
4. accept accountability, jointly with the rest of the Board, for the performance of the HRPA
Chapter.
c) Modus Operandi
1. Responsibilities
a) make available his/her knowledge and experience for the benefit of HRPA;
b) consistently use his/her best efforts in discharging his/her duties as a Director of HRPA;
c) consistently evaluate Board decisions and proposed actions in the context of the HRPA’s
strategy;
d) review and evaluate management’s recommendations and proposals to the Board in order
to obtain reasonable assurance that what is being proposed is plausible;
e) demonstrate and encourage innovative thinking;
f)
attend scheduled Board Meetings, either face to face or by teleconference;
g) in accordance with our By-Laws there are two Board and Chapter Presidents Meetings that
Directors serving as President must attend;
h) each Director must also be a member of a Board Committee. Most Committees meet four to
six times per year and have considerable hands on work;
i)
understand and accept that the Board speaks with one voice and that no one individual
member speaks for the Board unless specifically designated to do so.
j)
refer (i) all media questions related to the Association, to the CEO; and (ii) all media
questions related to the profession, to the Chair of the Association;
k) help identify, recruit and mentor new board members;
l)
get to know other Board members and the Territory Marketing Specialists assigned to the
Chapter
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3. Style
a) apply a collaborative approach to decision-making by the Board and Board committees;
b) be economical with his/her words and the time of the Board and Board committees;
c) encourage open and candid discussion of the real issues at meetings of the Board and Board
committees;
d) listen to and be respectful of the views of other Directors and members of management;
e) be prepared to express honest disagreement with the views of management and other
Directors;
f)
question and probe all management and Board decisions in a positive and constructive
manner;
g) be willing to change his/her mind in appropriate circumstances;
h) in appropriate circumstances, attempt to reconcile and integrate various points of view;
i)
direct any concerns about individual Board members first to the President of the Chapter
and for resolution and subsequently to the Chair of the Governance and Nominating
Committee; and
j)
direct any concerns about the President of the Chapter preferably first to the Chair of the
Association for resolution or alternatively to the Chair of the Governance and Nominating
Committee.
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CODE OF CONDUCT FOR:
- DIRECTORS OF THE HRPA BOARD,
DIRECTORS OF HRPA CHAPTER BOARDS AND COMMITTEE MEMBERS
1. Overarching principles
2. Duties
a) Duty of Good Faith
b) Duty of Loyalty
c) Duty of Care
d) Duty of Obedience
3. Conduct at Board and Committee meetings
4. Confidentiality
5. Professional integrity
1.0
OVERARCHING PRINCIPLES
1.1
The purpose of this Code is to record the minimum standards of conduct required of all directors in
carrying out their duties and responsibilities as directors. A Director is a member of the Board of the
Human Resources Professionals Association (HRPA), or a member of the Board of one of HRPA’s
Chapters for the purpose of this Code. For the purposes of this document only, a Director includes
anyone appointed to serve on a committee, working group or task force of the HRPA or one of its
Chapters.
1.2
The Board of HRPA has approved this Code. The Board may approve updates or amendments to this
Code from time to time.
1.3
Nothing in this Code requires or permits a Director to act in a way that would be a breach of any
duty owed by that director or that would be unlawful.
1.4
This Code is in addition to any other charter, policy, protocol or code of conduct that, from time to
time, is approved by the directors.
1.5
Since no code or policy can anticipate every situation that may arise, this code is intended to provide
guidance to directors for handling unforeseen situations that may arise.
1.6
Directors are encouraged to bring questions about particular situations to the attention of the Chair
of the HPRA’s Governance and Nominating Committee and/or the Chair of the Board of HRPA.
Chapter directors may, at the discretion of said Director, first raise their questions about particular
situations with the Chair/President of the Board of their local chapter.
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2.0
DUTIES
2.1
Duty of Good Faith:
As a fiduciary, a Director must act honestly, in good faith in the best interests of HRPA as a whole and for a
proper corporate purpose. A Director’s duty to act in the best interests of HRPA as a whole takes preference
to acting in the interests of individuals or groups of members. This does not mean that a Director may not
present the views of selected members for consideration by the Board so as long as the Director genuinely
and reasonably believes that in so doing they are acting consistently with the interests of the association as a
whole.
Equally, a Director must not prefer, promote or protect the interests of any particular group of directors or a
director’s personal or commercial interests at the expense of the best interests of HRPA as a whole.
In special circumstances, a Director may also owe a duty to other stakeholders. For example, the interests of
creditors must be taken into account if HRPA is in financial difficulty. HRPA and the directors must also
comply with all relevant statutory obligations, including human rights, environmental, occupational health &
safety, industrial relations and competition & consumer protection laws.
Directors must exercise the powers granted to them for the purpose for which they were given, rather than
a collateral purpose. For example, a Director must not directly or indirectly use their powers to protect their
own position or perpetuate their own control or the position or control of a particular group of directors.
a) A Director must not make improper use of information acquired as a Director to gain an advantage
for himself or herself or someone else or to cause detriment to HRPA.
b) A Director must not take improper advantage of their position as a Director to gain an advantage for
himself or herself or someone else or to cause detriment to HRPA.
2.2
Duty of Loyalty and Conflict of Interest
A Director must not place him or herself in a position where there is the possibility of conflict between their
personal or business interests, the interests of any associated person, or their duties to any other company
and the interests of HRPA or duties to HRPA. A conflict of interest exists where there is an arrangement or
relationship between the Director or a related person or related corporation and another person where a
reasonable person could conclude that the exercise of the Director's powers or judgment may conflict with
or be influenced by the arrangement or relationship. A conflict of interest may be actual, potential or
perceived.
a) Relationships with third-parties. Directors should not receive a personal benefit from any person or
firm that is seeking to do business or to retain business with HRPA.
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b) Gifts. Directors and members of their families must not accept gifts from persons or firms that deal
with HRPA where any such gift has a value beyond what is a normal and customary business
courtesy.
c) Personal use of HRPA assets. Directors must not use HRPA assets, resources or information except in
connection with HRPA business.
Actions where conflict arises: Apart from the obligation to notify the other directors of any material personal
interest or other actual or potential conflicting interest, a director shall recuse him or herself from any HRPA
decision involving another firm or company with which the director is affiliated. This includes abstaining
from voting on the matter and absenting him or herself from all deliberations relating to the matter.
2.3
Duty of Care
The duty of care refers to the Director’s obligation to exercise due diligence in making decisions and is often
expressed as the duty of care that “an ordinarily prudent person would exercise in a like position and under
similar circumstances”. It applies to all decision making and to every action of the Board or committee and
includes the obligation to stay informed and attentive – regardless of their degree of participation, presence
or absence at a meeting, or lack of opportunity to read, question, or otherwise intervene. While directors
may delegate a decision to committees or rely upon the advice of professional outsiders, the duty of care
standard requires a Director to conduct a thoughtful and careful inquiry before reaching a decision.
The “business judgment rule” protects directors from liability for business decisions that turn out poorly if it
can be demonstrated that they acted in good faith, considered all of the relevant facts, and delegated
decision making only to qualified individuals.
2.4
Duty to HRPA Mission
The duty of obedience requires directors to be faithful to the organization’s stated mission. Every decision a
director makes concerning the allocation of resources should support and reinforce HRPA’s mission.
Activities that venture from HRPA’s mission may constitute a breach of trust.
3.0
CONDUCT AT BOARD AND COMMITTEE MEETINGS
3.1
Decisions: A Director must bring an open and independent mind to Board and Committee meetings
listen to the discussion on each issue raised, consider all of the viewpoints—both for and against
each motion and reach a decision that they believe, in good faith and on reasonable grounds, to be
in the best interests of HRPA as a whole.
3.2
Dialogue: An opportunity must be provided for a Director to put his or her views on issues before
the Board or a Committee on which he or she sits. While directors must treat each other with
courtesy and observe the other rules in this Code, directors should be able to engage in constructive
dialogue to reach decisions that are in the best interest of HRPA.
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3.3
All elected directors must attend all Board and Board Committee meetings as per the annual
schedule. Should they miss a meeting, leave early or arrive late at three consecutive meetings or
miss more than one third of the total meetings, the Board may consider removal of the director.
3.4
All appointed directors must attend all Board and other committee meetings as per the annual
schedule. Should they miss a meeting, leave early or arrive late at three consecutive meetings or
miss more than one third of the total meetings, the Board may consider removal of the director.
4.0
CONFIDENTIALITY
4.1
Confidential Information: Confidential information (including the contents of Board or Committee
documents received by a Director in the course of the exercise of the Director’s duties) remains the
property of HRPA from which it was obtained. Accordingly, a Director must not disclose such
confidential information, including the content of discussions and any decisions, resolutions,
recommendations or directives made or given at Board or Committee meetings or any confidential
communications between HRPA and the directors or between some or all of the directors in relation
to the affairs of HRPA, or allow any of the foregoing to be disclosed, unless that disclosure:
a) has first been duly authorized by the Board;
b) is required by law or by any notice, order or regulation of any regulatory authority which is
binding on the Director;
c) is made to such employees, agents or advisers of HRPA who have a legitimate interest in the
subject of the disclosure and on the basis that the information being disclosed is to remain
confidential;
d) is made by the Board Chair but only where the Board Chair honestly and reasonably believes
that such disclosure would not constitute a breach of the Board Chair’s statutory duties as a
Director.
5.0
PROFESSIONAL INTEGRITY
5.1
Courtesy: A Director must not be discourteous toward fellow directors or staff or make personal
attacks on a fellow Director or a member of staff, whether in Board, Committee or other internal
HRPA meetings or in discussion with others or in public statements.
5.2
No prejudicial actions or statements etc.: A Director must not engage in conduct, or make any
public statement, likely to prejudice HRPA’s business or likely to harm, defame or otherwise bring
discredit upon or denigrate HRPA or any of the directors or employees of HRPA.
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6.0 POST-TERM RESPONSIBILITIES
6.1.
A Director or committee member of the HRPA Board or of a chapter of HRPA shall not take improper
advantage of past office after ceasing to be a Director or committee members of the HRPA Board or
of a chapter of HRPA.
6.2
The Duty of Confidentiality will survive the end of one’s term as a Director or committee member of
the HRPA Board or of a chapter of HRPA.
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___________________________________________________
DECLARATION
___________________________________________________
Each volunteer of the Human Resources Professionals Association shall be required to sign, annually, the
declaration below with respect to matters discussed within the context of their role as a member of the
HRPA Board of Directors/Committees, HRPA Chapter Boards and other Committees of HRPA.
As a member of the Board of Directors/Committee Members of the Human Resources Professionals
Association, Guelph & District
I
acknowledge that I shall act in the best
interests of the Association when participating as a member of the Board of Director/Committee Members,
Chapter Board, and/or HRPA’s various Committees or Task Forces and agree to abide by the
Director/Committee Member’s Code of Conduct and the following:
1.
That I shall declare any and all conflicts of interest in which I find myself as a result of my
role as a member of the Board of Director/Committee Members or as a member of a
Committee of the Human Resources Professionals Association and will withdraw from
participation in the decision making process with respect to the issues on which there is
a conflict or potential conflict of interest.
2.
That I shall hold confidential all discussion that occurs within the context of meetings of
the Board of Director/Committee Members and its Committees, unless and until the
Board shall approve the dissemination of information with respect to the deliberations
of the Board and/or Committee.
Signed at
, this
__ day of
20__.
_____
DIRECTOR/COMMITTEE MEMBER’S SIGNATURE
WITNESS SIGNATURE
_____
PRINT NAME
PRINT NAME
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OFFICIAL NOMINATION FORM
BOARD OF DIRECTORS
HRPA, GUELPH & DISTRICT
2014 ELECTION
The undersigned voting member(s) of the HRPA, Guelph & District hereby nominate:
CANDIDATE
Full Name (please print or type):
Address:
City:
Province:
Postal Code
Phone:
Email:
NOMINATOR 1 (Current Chapter Board Directors are not eligible to Nominate Candidates)
Full Name (please print or type):
Address:
City:
Province:
Postal Code
Phone:
Email:
HRPA Member #:
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CANDIDATE’S CONSENT AND DECLARATION
I (print name)
, as a  CHRP  SHRP  FCHRP or  Non-designated
Member of HRPA, hereby declare that all information submitted as part of this nomination is accurate and
true. I consent to my nomination to the Board of Directors, HRPA, Guelph & District.
I have read all attached material and agree to abide by the HRPA’s By-laws, Chapter Operating Terms, Board
of Directors Code of Conduct and Election Protocol.
Signature: _____________________________
Member #:
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OFFICIAL CANDIDATE APPLICATION FORM – BOARD OF DIRECTORS
2014 ELECTION
In order to be eligible to be elected as a Chapter Director, a person must:
a) be a Member in good standing;
b) have identified the Chapter as his/her Primary Chapter;
c) meet any other criteria as established by the Board, including but not limited to reference checks
prescribed by the Board;
d) not be the subject of any disciplinary proceedings by the Association;
e) not have a finding of professional misconduct, incompetence, with respect to the person in the
three years preceding the date of the election;
f)
reside or work in the Province of Ontario;
g) have skills and experience commensurate with the needs of the Board.
h) the Majority of all elected Board Directors must hold a CHRP, FCHRP and/or SHRP designation;
i)
in addition, a person may:
j)
have previous board experience;
k) have governance experience;
l)
meet any other criteria as established by the Board, including but not limited to reference checks
prescribed by the Board.
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PART 1 - BOARD AND WORK EXPERIENCE
Previous Board Experience - Please list your present or prior board experience:
Name of
Company/Agency/Organization
Date from
Date to
Position on Board
Work Experience - Please list your present and prior work experience:
Name of
Company/Agency/Organization
Date from
Date to
Position
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PART 2 - BOARD COMPETENCIES
The competencies required by the HRPA Board include combinations and variations of the following:
Functional competencies / skills / experience in:
Behavioural competencies demonstrating:

Leadership

Achievement Orientation

Senior HR functional / Generalist acumen

Integrity

Applied legal expertise

Conceptual Thinking

Financial literacy and risk management

Relationship Building

Governance

Listening. Understanding and Responding

Advocacy

Information Seeking

Marketing and communications

Flexible, Resilient and Resourceful

Strategic alliances and partnership expertise
Please note your areas of strength
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PART 3 – REFERENCES
References – Please provide the names of at least two references.
Name
Relationship
Contact Information
As per the Election Protocol:
•
Chapter Board Nomination Committee will review Applications to confirm the accuracy of information
and conduct reference checks.
•
Chapter Elections Officer will confirm member category, residence, good standing, not be the subject of
any disciplinary proceedings by the Association; not have a finding of professional misconduct,
incompetence, with respect to the person in the three years preceding the date of the election;
•
All Nominees will be subject to credit and criminal background checks. Credit abnormalities or criminal
convictions deemed to be relevant to the activities of the Board will disqualify Nominees for eligibility.
•
Chapter Board Nominating Committee will notify Nominees of their acceptance or rejection based on
confirmation of information and reference checks.
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PART 4 - BOARD CANDIDATE SUMMARY INFORMATION
HRPA, Guelph & District will publish on its website summary information about each candidate. This will
assist our members in making a selection of their preferred candidates. (A Word file of this section must be
sent to elections@HRPAGrandValley.CA within the prescribed deadlines.)
Name
Please restrict the information within each box below to a maximum of 50 words for each or 150 words
total
Education/Professional
Designation(s)
-
Professional experience/work
history
-
Governance experience
Participation on other Boards
-
Please highlight your competencies, experience and accomplishments in the identified areas, as a
candidate biography/statement: (not to exceed 300 words)
Biography/Candidate Statement
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PART 5 - CANDIDATE’S CONSENT AND DECLARATION
I hereby declare that all information submitted as part of this nomination is accurate and true. I consent to
my nomination to the Board of Directors and consent to HRPA conducting the necessary background checks
and that any omission to the process would disqualify my nomination.
I have read all attached material, and understand the commitment required to fulfill the position and agree
to abide by the Association’s By-laws, Board of Directors Code of Conduct and Election Protocol.
I understand that the Board Candidate Summary Information portion of this application will be made public
as part of the Board Elections Process.
I understand that as a Director of HRPA I am required to complete the Chapter Board`s Governance Training
Modules prior to the first Board meeting after September 1, 2014.
Your Nomination Form must include the following Doc uments:
Signed Code of Conduct
_____
Official Nomination Form
_____
Official Candidate Application Form (Parts 1- 5)
_____
Word file of PART 4 sent to elections@hrpaguelph.ca
_____
Name of Candidate:
Candidate’s Signature
Date:
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Please complete and return the forms no later than 5:00 p.m. on April 14, 2014.
By Email* to: election@hrpaguelph.ca
or Mail* to:
HRPA, Guelph & District Board Nominating Committee (Please mark as Private and Confidential)
c/o the Chapter Elections Officer
150 Bloor St. W., Suite 200
Toronto, ON M5S 2X9
FAX: 647-288-4326
E-mail: elections@hrpaguelph.ca
*A Word file of the section noted as Part 4 – Board Candidate Summary Information must be emailed to
elections@hrpaguelph.ca no later than 5:00 p.m. April 14, 2014.
PLEASE NOTE: Candidates are responsible for ensuring their completed forms are received by HRPA. HRPA
cannot be responsible for ensuring the completeness of, or quality of, submissions.
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Declaration of Attestation
I, _______________________________[Full legal Name], do solemnly and sincerely declare that:
(1) I have never been convicted of any criminal offence;
(2) I have not been charged with any criminal offence that is still in force or awaiting legal action, nor am I
aware of any investigation into my affairs that has the potential to lead to such charges;
I understand that any incorrect information may result in refusal of my application for nomination to, or
removal from, the Board of the Guelph Chapter of HRPA.
Declared at _________________[City], Ontario, this _______day of ___________, 2014.
______________________________
Signature of Attester
______________________________
Witness Name
______________________________
Witness Signature
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