Computer Skills 1
PowerPoint.
Introduction
Power point: is presentation graphics software. It allows you to create a series of
slides, and then put those slides in sequence for a presentation.
Ways to deliver a presentation:
 Presentation can be viewed on screen presentation.
 Presentation on the web.
 On an overhead.
 Transparencies and paper printouts.
 35mm slide.
To get into the power point: click the Start button  All programs  Microsoft
Office  Microsoft Office Power Point 2003  your first title slide will appear.
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Elements of Power Point Window:
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1. Slides: are pages of your presentation.
2. Speaker's Notes Page: contains any note you type in.
3. Outline: contains the slide title and main text items.
Done by: Maram Bani Younes.
Computer Skills 1
4.
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PowerPoint.
The Title Bar: shows the name of the presentation.
The Menu Bar: provides access to the commands on the menus.
The Tools Bar: provides access to assorted commands.
The Task Pane: appears on the right side within an office application.
Presentation
Creating a new presentation:
There are three ways to create a new presentation:
1. On the file menu Click New, the new presentation task pane will appear as in
the following figure.
This task pane gives you ways with which to start creating a presentation.
These include:
a. Blank presentation: start with slides that have minimal design and no
color applied to them.
b. From AutoContent wizard: use the wizard to apply a design template
that includes suggestions for text on your slides.
c. From design template: base your presentation on a PowerPoint
template that already has a design concept, fonts, and color scheme.
d. From existing presentation: this command creates a copy of an
existing presentation so you can make the design or content changes
you want for the new presentation.
2. Click New
on the standard tool bar.
3. Directly from the task pane choose new presentation and follow the steps in
the first way.
Done by: Maram Bani Younes.
Computer Skills 1
PowerPoint.
Saving a presentation: once you have set up your presentation, you must
save it if you want to keep it. If you do not save it, it will be lost when you switch off
your computer.
1. choose File then Select Save as, or click the save icon on the standard tool bar.
2. specify the drive and folder into which you wish to save your presentation.
3. give your presentation a filename.
if you want you can save your presentation in another format, the file formats for
saving presentation is:
Save As type
Presentation
Windows
Metafile
Graphics
Interchange
format
Joint
photographic
Experts Group
Outline/RTF
Extension
.ppt
.wmf
Use to save
A typical PowerPoint presentation
A slide as a graphic
.gif
A slide as a graphic for use on Web pages.
.jpg
A slide as a graphic for use on web pages.
.rtf
Design template
Power Point
Show
Web Page
. pot
.pps
A presentation outline as an outline document. You
lose the graphical content of your presentation.
A presentation as a template.
A presentation that will always open as a slide show
presentation
A web pages as a folder with an .htm file and all
supporting files.
.html
.htm
4. Click Save.
Opening a presentation: to retrieve a presentation you saved for revision
and printing do the following:
1. Click File menu  select Open. The Open dialog box will appear as
illustrated in the following figure.
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Computer Skills 1
PowerPoint.
2. Change the directories and drives boxes to the directory and drive where you
saved your document.
3. Click the file you want to open.
4. Click the Open button.
Closing a presentation:
to close the current presentation
Choose file  close.
Page setup: to change slide setup, slide orientation to portrait or landscape.
Change paper size of your presentation:
 Choose File menu  click Page Setup. The Page Setup dialog box appears as
shown in the following figure.
 On slide sized for box, select the appropriate output format for slide
presentation such as overhead, handouts,35mm slides, on-screen show.
 Type in the new width and height.
 To change slide orientation choose portrait (taller than it is wide) or landscape
(wider than it is tall).
 Under umber slides from, enter the number you want the slides to start with.
Print preview: to preview your slides before printing, do the following:
On the file menu, click Print Preview
Click
to preview the slides in your presentation to make adjustments
before printing.
Print A Presentation:
Choose File  Print, the print dialog box will appear as shown in the following
figure.
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Computer Skills 1
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PowerPoint.
Choose ALL in order to print all of the slides.
Choose Current in order to print only the slide in your presentation currently
containing the insertion point.
Select Selection to print the select text.
To point a range of slides: Type the first and last page number in the pages
box with hyphens. To print a specific individual page, list them separately by
commas.
To specify more than one copy of what ever you want to print: Type a number in the
Number of Copies box in the print dialog box.
In the print what you can choose:
 Slides: this will print each slide in one page.
 Handouts: this will determine how many slides will be appeared in a single
page.
 Notes Pages: this will print the slide and any note about it in a single page, the
slide will take a half of a page.
 Outline view: print all slides in steps and very small size.
Working with slides
Insert a New Slide: as your presentation develops you may need to add more
slides to it: view the slide that will be above your new slide  click New Slide from
Insert menu or click
from the standard tool bar  click the slide layout
from your new slide from the Slide Layout task pane.
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Computer Skills 1
PowerPoint.
Slide Layouts: PowerPoint 2003 includes several slides layouts appear in slide
layout task pane.
To display Slide Layout task pane, do the following:
On the Format menu, click Slide Layout.
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Text Layouts: enable you to create the following slides:
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Contents Layouts:
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Title Slide.
Title Only.
Title and Text.
Title and 2- Column Text.
Blank.
Content.
Title and Content.
Title and 2-Content.
Title, Content and 2-Content.
Title, 2-Content and Content.
Title and 4-Content.
Text and Contents Layouts:
1.
2.
3.
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7.
Title, Text and Content.
Title, Content and Text.
Title, Text and 2-Content.
Title, 2-Content and Text.
Title and Text over Content.
Title and Content over Text.
Title, 2-Content over Text.
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Other Layouts:
1. Title, Text and Clip Art.
2. Title, Clip Art and Text.
3. Title, Text and Chart.
4. Title, Chart and Text.
5. Title, Text media Clip.
6. Title, Media Clip and Text.
7. Title and Table.
8. Title and Diagram or Organization Chart.
9. Title and Chart.
Note: to change the layout of a slide, do the following:
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Computer Skills 1
PowerPoint.
View the slide whose layout you wish to change  On the Format menu, click Slide
Layout  Click on the new layout you want to use.
PowerPoint View:
PowerPoint has three main views:
1- Normal View: Is the main editing view, which you use to write and design
your presentation. The view has three working areas:
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On the left, outline tab and slides tab.
Outline tab: showing your slide text in outline form, you can start writing your
content, plan how you want to present them, and move slides and text around.
When the pane becomes narrow the outline and slides tabs change to display an icons
as illustrated in the following figure.
Slides tab: this tab enables you to see the slides in your presentation as thumbnailsized images while you edit. The thumbnail_make it easy for you to navigate through
your presentation and to see the effects of your design changes. You can also
rearrange, add, or delete slides.
You can close the tabs with a close box in the right corner.
 Slide pane: you can add text, insert pictures, tables, charts, drawing objects,
text boxes, and animations.
 Note pane: add notes that relates to each side's contents.
2- Slide Sorter View: display a small version of all slides in a presentation in
as thumbnail. Slides Sorter view is an exclusive view of your slide in
thumbnail form, making it easy to reorder, add, or delete slides and preview
your transition and animation effects.
3- Slide Show View: to view slides in the same fashion as the presentation,
gives you a preview of presentation. You see your presentation the way your
audience will.
Duplicate Slide:
To duplicate a slide: Select the slide or slides you want to duplicate.
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Computer Skills 1
PowerPoint.
Choose Insert Menu.
Click Duplicate Slide.
Deleting a Slide:
View the slide you want to delete  On Edit menu, Select Delete Slide.
OR
1. On the Outline tab or Slide tab in normal view, select the slide you want to delete.
2. Press DELET.
Moving through Slides:
In normal View, you see one slide at a time on your screen.
To Move through slides to view them:
 Drag the elevator up or down the scroll bar  Stop at the desired slide.
 Or use Outline tab or Slides tab.
Animated Presentation:
Animation Effects:
To add special visual or sound effect to text or to an object, you can have your bullets
points fly from the right.
If you want to apply animation to all the items in your slide, do the following:
Select the slide you want to add animation to.
1. On the Slide Show menu, click Animation Schemes.
2. The Slide Design task pane will appear as shown in the following figure.
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Computer Skills 1
PowerPoint.
3. click an animation scheme in the list.
4. if you want to apply the scheme to all slides, click the Apply to All Slides
button.
5. Select the AutoPreview check box to preview all animated effects on the
slide.
6. To preview animations for a slide, display the slide you want to preview, and
then click Play.
To apply the animation effect to a specific object in the slide, do the following:
1. Display the slide in which you want to change an animation.
2. Click Custom Animation on the Slide Show menu. The Custom Animation
task pane will appear as shown in the following figure.
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Computer Skills 1
3. click
PowerPoint.
and do one or more of the following:
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If you want to insert text or object into the slide show presentation with an
effect, point to Entrance and then click the effect.
If you want to add an effect to text or an object that is on the slide, point to
Emphasis, and then click an effect.
If you want to add an effect that makes text or an object to leave the slide,
point Exit and then click an effect.
If you want to add an effect that makes an object move in a specified
pattern, point to Motion Paths and then click an effect.
To remove an effect, select the animation item in and then click
Transitions Effects:
You may set a variety of special effects to improve the Transition from one slide o
another.
1. Select the slide you want to add a transition to it.
2. Choose Slide Show menu  Click Slide Transition. The Slide Transition task
pane will appear as shown in the following figure.
3. Choose Effects in order to produce a variety of Slide Transition options
including: box out; box in; cover left; cover right and many others  select
the one you want.
4. Also you can select the speed, and when to advance from one side to the next,
in addition, you can variety of sound effects for the transition.
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Computer Skills 1
PowerPoint.
Start a Slide Show
Power point provides you with a tool enables you clarify the slide while you
presenting it on slide show.
1. Open the presentation you want to view as a slide show.
2. Click Slide Show
at the lower left of the PowerPoint window.
3. Slide Show toolbar will appear at the lower left of the slide.
 Arrows: helps you moving to the previous or next slide.
 Use Ballpoint Pen or Felt Tip Pen to write anything into the slide
during slide show.
 Use Highlighter so as to highlight anything on the slide.
 You can change the color of pen by clicking the pointer arrow, and
then click the arrow next to Ink Color click or tab the color you want
to use.
Use Slide Show toolbar to move between slides during presentation.
Press ESC to exit Slide Show window.
If you write into your slide or highlighted some items and want to exit the slide show
window, a message will appear asking you if you want to keep these changes for
future review or to discard them.
Done by: Maram Bani Younes.