CREEK COUNTY RURAL WATER DISTRICT #2
BOARD OF DIRECTORS MEETING
June 09, 2015
The meeting was called to order at 5:30 p.m. by Harvey Morris, President. The roll was called and a quorum
was recognized.
BOARD MEMBERS PRESENT:
Harvey Morris, President
Bill Martin, Vice-President
Larry Bayouth, Secretary, (5:40 p.m.)
Charles Volturo, Treasurer
Roy Kirby, Member
Pat Scott, Member
BOARD MEMBERS ABSENT:
Bergen Young, Member
EMPLOYEES & GUESTS PRESENT:
District staff: Dorothy Greek, Manager, Cindy Hubbell, Admin Assist., Marty Lademann, Field Supervisor.
Visitors: Tim Fox, customer;
2. VISITORS’ BUSINESS:
None
3. WATER AND FIELD REPORT:
A. Marty Lademann reported on the following: The pump run times have doubled since the last meeting.
June promises to be a busy month for water testing, because we will need to do 108 of them. There was
some discussion about getting GPS locates for each leak repair so that going forward we will be able to
pinpoint which lines need to be replaced
CONSENT AGENDA BUSINESS:
4. A.
Regular Meeting Minutes of 05/12/15;
Special Meeting Minutes of 05/28/15.
5b. Treasurer’s Report (pages 2 thru 5)
5c. Accounts Payable Report (pages 6)
5d. Transfer of Benefit Units & New Taps (page 7)
Discussion/Vote: The board members reviewed and discussed the consent agenda business. Charles Volturo made
a motion to accept the Consent Agenda Business, and Pat Scott seconded the motion.
All in favor: Bayouth-yes, Volturo-yes, Martin-yes, Kirby-yes, Scott-yes. Motion carried.
5. PREVIOUSLY KNOWN BUSINESS OR OLD BUSINESS: None
6. UNKNOWN BUSINESS OR NEW BUSINESS:
A. Discussion/Vote on an addition to the Application and Contract that all property owners must sign to
receive service from Creek 2. The motion covers the circumstance of a new or existing customer who
receives water service from CCRWD#2 and sewer service from the City of Glenpool (Glenpool Public
Works Authority). This Applicant /Customer shall be bound by The Agreement of Shared Utility Customers
Attached to the Settlement Agreement that is dated May 11, 2015, and effective May 15, 2015.
Bill Martin made a motion to accept the addition to the Application and Contract. Pat Scott seconded the
motion. All in favor: Bayouth-yes, Volturo-yes, Martin-yes, Kirby-yes, Scott-yes. Motion carried.
B. Discussion/Vote on Second Amendment to Tower and Ground Space lease as prepared Benjamin Estes,
Md7, LLC, leasing Representative for Cingular Wireless successor interest to Southwestern Bell.
Charles Volturo made a motion to approve the lease subject to 2 changes, if the lease is terminated by the
lessee they will pay us a lump sum of $15,000.00 for the removal of the equipment, and second the amount
of the yearly lease payment will be changed to $6,900.00. This is subject to approval by our attorney and
acceptance by the lessee. Pat Scott seconded the motion. All in favor: Bayouth-yes, Volturo-yes, Martinyes, Kirby-yes, Scott-yes. Motion carried.
C. Discussion/Vote to adopt the resolutions on the document from NBC Oklahoma Bank as a correct copy of
the resolutions that will appear in the minutes of this meeting and the same will not be rescinded or
modified.
Bill Martin made the motion to approve. Larry Bayouth seconded the motion. All in favor: Bayouth-yes,
Volturo-yes, Martin-yes, Kirby-yes, Scott-yes. Motion carried.
BOARD MEMBERS’ COMMENTS AND DISCUSSION:
MANAGER’S REPORT:
Dorothy Greek reported on the following items:
Steve Harris’ office informed us that they would be delivering all of the paper documents involved with the
Glenpool lawsuit to our office for permanent storage; this could be as many as forty boxes. Dorothy requested that
all of the information be put on a flash drive and copied to another flash drive. One will remain in the office. and
the other will be placed in offsite storage.
The binder on our new policy with Rich and Cartmill had been received and the insurance was in effect. A letter
had been sent to ORWA Assurance Group to thank them for their service during the time the District had their
insurance with them.
She had spoken with Gary McGuire, CCRWD#1 Manager, regarding an amendment to our contract that he was
sending to her for the board members’ information. Mr. McGuire had attended our March Board Meeting and told
the board that Creek #1 has applied for a loan with USDA Rural Development to expand their treatment plant. He
had some preliminary information for our Board to look at regarding an amendment to our water contract with them.
Dorothy also reported that the Board of CCRWD#1 had denied our request for a water adjustment on the county
highway leak; a leak adjustment was given to the customer by us of over $10,000.00.
A letter had been received from A. Scott McDaniel, attorney representing Alana Herron on Dogwood Lane,
Sapulpa. The letter continued the request from Mrs. Herron regarding road maintenance on the road to the Sapulpa
Pump station. The letter was forwarded to Doug Haughey, attorney for the District.
After consultation with Charles Volturo, the four year, $250,000.00 CD that had matured at NBC bank was
reinvested for another four years at an interest rate of 2.00%.
According to one of the terms of our new loan with USDARD, we must have one water source capable of serving
all of our customers in an emergency. Both our engineer and Dorothy have been working with Anthony Wilkins at
the City of Tulsa. Mr. Wilkins had told them that the paperwork was proceeding on schedule for this requirement.
The repairs to the Kellyville Water Tower that were approved by the Board in July, 2014, were completed by Tulsa
Divers. The Board had approved $5,050.00; and the final cost was $4,797.50.
ADJOURNMENT:
There being no further business, a motion was made by Larry Bayouth and seconded by Pat Scott to adjourn the
meeting at 7:00 pm.
All in favor: Martin-yes, Volturo-yes, Bayouth-yes, Kirby-yes, Scott-yes. Motion carried.
Minutes recorded by tape and Cindy Hubbell. Reviewed by Dorothy Greek.