The board of the Rock River Library District met on September 17, 2014 at the Silvis Public Library.
Present:
Amy Fry, Asst. Director
Pat Held
Kathleen Farrell
Joanne Riedl
Sarah Nelson
Carol Karenke
Nancy Ashbrook, Director
Lucille Mumma
Absent: Pauline Tomlinson
President, Joanne called the meeting together at 6:35 p.m. There was no one available for public
comment. The August 20, 2014 minutes were read and approved with motion made by Kathleen and
seconded by Carol. Motion carried. Kathleen presented the Treasurer’s report. Motion to approve was
made by Pat and seconded by Sarah. Motion carried. New Director, Nancy Ashbrook, was introduced.
She stated she was getting to know the area and would be living in East Moline, IL.
ERead statistics were presented. Numbers were down for the month of August, but 4 new users were
noted. The Tax Levy FY14-15, Ordinance 14-05 was approved with a motion from Kathleen and
seconded by Sarah. Motion carried. The Annual Treasurer’s Report FY14-15, Ordinance 14-06, was
finalized with a motion from Pat and seconded by Carol. Motion carried. The Special Reserve Fund
FY14-15, Ordinance 14-07 & 14-08 was discussed. It was stated that these ordinances were no longer
necessary, as they could only be used for capital development. The motion to approve Ordinances 1407 & 14-08 was made by Pat and seconded by Sarah. Motion not adopted.
A motion to allow Kathleen to pay bills during the winter was made by Carol and seconded by Sarah.
Motion carried. Materials and instructions were distributed to Lucille and Pat who will run for election
next year. They will complete Statement of Economic Interests and file with County Clerk and begin
gathering signatures on Sept. 28, 2014. Completed packets are to be returned to the Silvis Library by
Dec. 14, 2014.
Motion was made by Carol and seconded by Sarah to make donations to the schools the same as the
previous year: Eagle Ridge - $1250; George O. Barr - $750; Bowlesburg - $750; United Township - $750.
Motion carried. Motion was made by Sarah and seconded by Carol to pay Silvis Public Library the
amount of $29,894.51 from county tax disbursements. Motion carried. The Amended FY 2014 Annual
Financial Report that was approved at the August 20, 2014 meeting will be submitted on Sept. 18, 2014.
Amy presented detailed information and research on new cabinets for the program meeting room.
Questions were answered thoroughly about placement design, installation, hardware, and benefits.
Motion was made by Kathleen and seconded by Pat to authorize the Library Director to pursue purchase
of shelving units from Anchor Do-it Center in Silvis not to exceed $9000. Motion carried.
Motion was made by Pat, seconded by Sarah, to cash the full Certificate of Deposit with Blackhawk Bank
& Trust and transfer the monies to the Rock River Library District checking account. Motion carried.
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Items for the next meeting:
a.
b.
c.
d.
e.
f.
g.
Verify results of elections/papers to RI County
Tentative budget/certificate of collection
Begin new contract
Per Capita requirements
Statements of Economic Interest
Dates and times for meetings/(Ordinance 15-1)
Review of long range plans
Letters of appreciation for the work Amy and Tori during the transition period were approved and
presented.
Motion to adjourn was made by Kathleen and seconded by Pat. Motion carried. The meeting adjourned
at 7:30 p.m.
Respectfully submitted,
Lucille Mumma
Acting Secretary