CREEK COUNTY RURAL WATER DISTRICT #2
BOARD OF DIRECTORS MEETING
July 14, 2015
The meeting was called to order at 5:30 p.m. by Harvey Morris, President. The roll was called and a quorum
was recognized.
BOARD MEMBERS PRESENT:
Harvey Morris, President
Bill Martin, Vice-President
Charles Volturo, Treasurer
Pat Scott, Member
Bergen Young, Member
BOARD MEMBERS ABSENT:
Larry Bayouth, Secretary
Roy Kirby, Member
EMPLOYEES & GUESTS PRESENT:
District staff: Dorothy Greek, Manager, Cindy Hubbell, Admin Assist., Marty Lademann, Field Supervisor,
Steve Harris, Attorney, Ricky Riley, USDA Rural Development (5:50 pm).
Visitors: Tim Fox, customer;
2. VISITORS’ BUSINESS:
A. Discussion/vote regarding a proposal from Glenpool to amend the May 2015 Settlement Agreement.
1. Glenpool proposes to amend the provision which allocates connection fees and royalty fees based on
the percentage for which each lot/property is situated partly within the Glenpool March 2012 city
limits (called the “Released Area”) and partly within land annexed thereafter (within the Glenpool
fence line as defined in the Settlement Agreement, (called the “Permissive Area”), to provide that if
any part of a lot is within the Permissive Area, then the lot shall be treated as if it was 100 % within
the Permissive Area and the full connection fee and royalty fee would be paid for such lot.
Charles Volturo made a motion to accept the amendment, Pat Scott seconded the motion.
All in favor: Young-yes, Volturo-yes, Martin-yes, Scott-yes. Motion carried.
2. Item withdrawn.
B. Ricky Riley, USDA Rural Development to discuss various finance options for our new loan, which is
expected to close later this year.
C. Discussion/Vote on a decision on the finance options for the new loan, on which the board members
Charles Volturo made a motion to table Item C., and defer to the Budget Committee. Pat Scott
seconded the motion. All in favor: Young-yes, Volturo-yes, Martin-yes, Scott-yes. Motion carried
3. WATER AND FIELD REPORT:
A. Marty Lademann reported on the following: In the month of June various site cleanup was emphasized.
We are completing cleanups that have been delayed due to excessive rainfall; the ground is finally dry
enough to enable us to dress-up customers’ yards. The heat factor was taken into consideration and
preventative measures are in place to combat heat exhaustion out in the field. There will be a line
relocation at 111th and Peoria, also a line replacement at 146th and Lewis, due to a bridge replacement;
neither will be at our expense.
4. CONSENT AGENDA BUSINESS:
4a. Regular Meeting Minutes of 06/09/15;
4b. Treasurer’s Report (pages 2 thru 5)
4c. Accounts Payable Report (pages 6)
4d. Transfer of Benefit Units & New Taps (page 7)
Discussion/Vote: The board members reviewed and discussed the consent agenda business. Pat Scott made a
motion to accept the Consent Agenda Business, and Bill Martin seconded the motion.
All in favor: Young-yes, Volturo-yes, Martin-yes, Scott-yes. Motion carried.
5. PREVIOUSLY KNOWN BUSINESS OR OLD BUSINESS: None
6. UNKNOWN BUSINESS OR NEW BUSINESS:
A. Discussion/Vote to adopt the resolutions on the document from First Pryority Bank, as a correct copy of
the resolutions that will appear in the minutes of this meeting and the same will not be rescinded or
modified.
B. Discussion/Vote to adopt the resolutions on the document from Crossfirst Bank as a correct copy of the
resolutions that will appear in the minutes of this meeting and the same will not be rescinded or modified.
Bill Martin made the motion to adopt the resolution on 6 A. and 6 B. Pat Scott seconded the motion. All in
favor: Young-yes, Volturo-yes, Martin-yes, Scott-yes. Motion carried.
BOARD MEMBERS’ COMMENTS AND DISCUSSION:
MANAGER’S REPORT:
Dorothy Greek reported on the following items:
Rather than have forty boxes of paper documents pertaining to the Glenpool lawsuit, Dorothy asked Steve
Harris if he would send two flash drives containing all of the information. One will remain in the office safe,
and one will go off-site in a safe location. Paper documents on all major items will be retained in the files.
Instead of trying to sort through old legal cases in our files and transfer them to a flash drive, Charles and Bill
suggested that we use a professional document company for this enormous task.
The A.T.&T. renewed cell phone document has not been received back yet, but we have been assured it will be
signed and arrive soon.
Dorothy reported on an A.T. &T phone line that our field crew broke on Lexington in Sapulpa. Our line was
being repaired, and it was within inches of the phone line. The bill received from the phone company for
$2,070.29 was paid, as A.T. &T. will not work with other utilities on such problems.
No further contact has been received from anyone on the Herron property.
We received notice of a 19 cent increase per thousand gallons on the water we purchase from the City of
Sapulpa.
Although the letter said the increase was effective on July 1st, Dorothy wrote a letter to David Widdoes
reminding him that our contract allows increases on our anniversary date (December 6th).
Discussion occurred regarding the possibility of purchasing a parcel of land in our South Tulsa service area.
That area is growing, and even if we change our mind regarding a second storage tower, we could always sell
the property.
Creek County RWD#1 sent an amended copy of our water contract; it included a .20 per thousand water rate
increase for the next three years. At the end of that time, we will go back to the language of our contract.
Our second quarter tests on the TTHMs and HAAS passed at all points.
A working copy of the revised board policies will be reviewed either the end of July or early August. The
review committee consists of Pat, Bill, Bergen, Ashley, and Dorothy.
Field employees had their annual hearing evaluations, physicals, and respiratory clearance tests. Two
employees were chosen for random drug testing.
Dorothy gave the board members some paperwork on a professional leak detection service to review.
A record subpoena had been received on a contractor that the district had used previously. The records
requested were gathered and will be submitted as requested.
A meeting will take place with Roger Kolman and Dorothy regarding an agreement on a CPA to do the annual
audit on the Settlement Agreement between Glenpool and Creek 2.
Dorothy will be on vacation between July 16th and 23rd. The Annual Christmas Party at Freddie’s is scheduled
for December 4th.
ADJOURNMENT:
There being no further business, a motion was made by Pat Scott and seconded by Bergen Young to adjourn the
meeting at 7:25 pm.
All in favor: Martin-yes, Volturo-yes, Scott-yes, Young-yes. Motion carried.
Minutes recorded by tape and Cindy Hubbell. Reviewed by Dorothy Greek.