Reorganization Meeting Minutes
April 1, 2015 – Approved
ARTHUR TOWNSHIP BOARD MEMBERS ARE:
Charles McGovern, Fred Sawatzky and Lisa Holcomb
Clerk: Teri Bentler
Treasurer: Julie Fore
All Board members were present.
Visitors present were: Ronald and Marie Molumby
The meeting was called to order at 4:45 PM
The Pledge of Allegiance was said.
Designation of Township Board Chairman - Holcomb moved to designate Sawatzky
as Chairman. McGovern seconded. All were in favor.
Designation of Township Board Vice Chairman – McGovern moved to designate
Holcomb. Sawatzky seconded. All were in favor.
Adopt a schedule for regular Board Meetings – All dates throughout the year were
discussed. Sawatzky made a motion to hold regular town board meetings on the
second and fourth Mondays of each month at 7:00 PM with the exception of April 13 is
to immediately follow Board of Appeals & Equalization, May 25th changed to May 26th
and October 12th changed to October 14th. Holcomb seconded. All were in favor.
Designate date changes for regular Board meetings – See above.
Adopt a schedule for Planning Commission Meetings – Holcomb made a motion to
hold PC meetings on the first Wednesday of each month as needed.
McGovern seconded. All were in favor.
Designation of publishing places for legal notices – The Kanabec Times was the
official paper agreed upon at the Annual Meeting. Holcomb moved to designate the
Times as the publishing place, with the addition of the Advertiser as seen needed.
McGovern seconded. All were in favor. Holcomb also moved to designate posting
places as the Town Hall and the website. McGovern seconded. All were in favor.
Designation of banks as town depositories – Holcomb moved to use Neighborhood
National Bank, First Citizen’s and Spire Credit Union. McGovern seconded. All were
in favor.
Designate Supervisors to Fill Duties – The positions were discussed and agreed
upon as follows:
Road Supervisor - Sawatzky
Staff issues – All supervisors
Recycling - Holcomb
Weed Inspector - McGovern
Fire Department Representative - McGovern
N Hwy 65 Coalition Representative – Holcomb
Safety – All supervisors as designated in the AWAIR program
Sawatzky moved to designate the above named to these positions. McGovern
seconded. All were in favor.
Review Safety Inspection Schedule – the Board reviewed the schedule Bentler
presented. They all agreed the schedule was fine, but can switch around if needed.
Appoint Planning Commission Members – Acknowledged the appointment of the PC
members listed below as no one is currently up for re-election.
Present members are:
Tom Jones
Gene Kramer
Tom Giese
Matt Johnson
Jake Moske
Sawatzky recommended that at the next Planning Commission meeting they hold an
election for Chair.
Review Board Policies - Sawatzky moved to remove Policy 7 (Code of Conduct &
Ethics Policy) and replace it with the AWAIR Policy. Holcomb seconded. All were in
favor.
Review Resolution Book – The Resolution book was reviewed and all agreed it was
up to date and in order.
Review Minute Book – The minute book was reviewed at the annual audit on
February 12, 2015.
Review Road Files – The 2014 Road file was reviewed.
Review Fund designations of CD’s – Leave as approved at the Annual Meeting.
Review AWAIR Plan – Sawatzky moved to approve the AWAIR Plan without any
corrections or additions. Holcomb seconded. All were in favor.
Set Compensation for Town Officers and Employees
The compensation was discussed. Holcomb made a motion to give a 5% increase to the
current employees which would set compensation as follows:
Employees:
Troy Winterfield
Jerry Janousek
Tom Born
Doug Fix
Office Assistant
$16.22
$10.54
$11.90
$16.22
$12.60
Cindy Holley would remain the same at $11.65. Part-time base would be set at $9.50.
McGovern seconded. All were in favor.
Compensation for elected officials was discussed. McGovern moved to keep the
compensation for Supervisors at: $17.00. Holcomb seconded. All were in favor.
Sawatzky moved to keep compensation
Clerk
Deputy Clerk
Treasurer
Base Pay
Holcomb seconded. All were in favor.
for other officers as follows:
$17.00
$13.00
$16.00
$12.00
McGovern moved and Holcomb seconded to keep compensation for Election Judges at
$12.00 per hour. All were in favor.
Sawatzky moved and Holcomb seconded to keep compensation for Planning
Commission at $75.00 per meeting. All were in favor.
Holcomb moved and McGovern seconded to keep compensation for Town Board &
posted meetings at $100.00 per meeting. All were in favor.
Sawatzky moved and McGovern seconded to set Mileage at: 57 cents per mile and to
keep Training Per Diem at: $150.00. All were in favor.
PLANNING & ZONING – Confirm compliance with 60 day rule and preparation of
State report on fees – All agreed that the 60 day rule should be followed as it has
been in the past. Sawatzky reported that the information regarding the State
Surcharge report on fees was up-to-date according to the Zoning Administrator.
Confirm Compliance with Data Practices Act – All agreed this is being done and will
continue to be done.
Confirm sending Town Financial Report to State Auditor
Bentler confirmed this was sent on February 26, 2015 after Board of Audit.
Life Insurance Policies
MATIT Insurance
Minnesota Benefits Disability Insurance
Board agreed renew the above insurance and disability policies as they stand.
Adjourn – At 5:24 PM, Sawatzky made a motion to adjourn the meeting. Holcomb
seconded. All were in favor.
Submitted by: Teri Bentler, Clerk