Position Description
Position Title:
Engineering Services Coordinator
Classification:
Band 8
Position No:
3570 401
Incumbent:
Vacant
Directorate:
City Development
Department:
Development Services
Section:
Engineering Services
Date:
February 2014
Prepared by:
Manager Development Services
Banyule
City Council
Banyule City Council is an award winning organisation that prides itself on a
customer-focused culture of innovation, best practice and continuous
improvement. We uphold an enviable reputation for customer service and
work diligently to maintain high quality services to provide the best possible
opportunities and outcomes for the community we represent.
Departmental
Overview:
The Development Services Department is made up of three business areas:
Development Planning, Engineering Services and our Building Control area
BPi. The Development Planning team implements and enforces the Banyule
Planning Scheme through regulation and facilitation of land use and
development planning. Engineering Services provides transport and traffic,
detailed civil design, and stormwater drainage advice and management to
both internal and externally to residents and traders. Banyule BPi has two
primary roles, that of the Municipal Building Surveyor fulfilling all of Council's
regulatory requirements, and a commercial enterprise assessing and issuing
building permits both within Banyule and throughout Victoria.
Position
Objectives:
To coordinate and supervise the resources and functions of the Banyule
Engineering Services section to provide a professional and efficient service
to Council and the public.
Our Values:
In placing the customer first the following values guide how we work together
as teams, and as individuals.
RESPECT each other
We act in ways which support each person’s dignity and worth
Have clear PURPOSE
We work with consistency, direction and clarity, even in a changing
environment
Take OWNERSHIP
We act with integrity, being honest, responsible and accountable for our
actions
Seek OPPORTUNITY
We innovate and take initiative, open to experiencing new things and
celebrating our achievements
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INVOLVE others
We engage and include others, seeking to understand one another and
communicate well
Key
Responsibility
Areas:
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Human Resources
Coordinate and supervise the services provided by the Drainage
Engineering, Civil Engineering Design, Transport Planning, Traffic and
Parking Management, Customer Response and Technical Support,
Development Approvals and Drafting/Databank Management functions
of the Service Unit.
Provide a high level of leadership, guidance and direction to all staff
within the Unit to ensure they have a clear understanding of their
responsibilities to the Unit, to Council’s goals and objectives and to the
community.
Act as a member of the Development Services Management Team in
providing a fully integrated and coordinated development service.
Operate the Service Unit in accordance with Best Value principles and in
accordance with Council’s goals, strategic organisational requirements
and community needs.
Act as a delegate on behalf of Council in respect of all matters in the
areas of Engineering design and transport management, including
participation in and running of public meetings.
Manage the service within the approval budget and monitor budget
expenditure both within the Service Unit and on Capital Works projects of
an Engineering and transport management nature, including the
preparation of detailed Bid Submissions for Council and VicRoads / State
/ Federal funded projects.
Ensure that community consultation is conducted as appropriate and in
accordance with Council’s Community Charter and that community
requirements and expectations are addressed in the provision of all
functions of the Engineering service.
Maintain an up to date knowledge of Council’s goals and objectives, staff
management practices and Engineering design, transport and parking
management trends, Council policies and community expectations and
ensure staff are well informed in these matters and act accordingly.
Ensure that all Engineering design and transport management works
within the municipality are undertaken in accordance with established
and accepted Engineering principles and practices and Council’s goals
and objectives.
Participate in the development of policy and provide input into Council’s
City Plan and Business Plan.
Manage staff issues (including occupational health and safety) and staff
training. Implement personnel policies and practices including staff
recruitment and selection and management of the staff development
program.
Ensure the effective and efficient completion of assigned Capital Works
projects and all other responsibilities and duties as contained in the Best
Value “Quality and Cost Standards” document (see attached).
Management of Continuous Improvement within the Unit, including
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benchmarking with other Councils;
Flexibility
Our Enterprise Agreement encourages workforce flexibility and
acknowledges:
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Organisational
Relationships:
That change in the workplace is ongoing and a degree of flexibility
needs to be inherent in order to operate efficiently and respond to
customer needs.
Commitment to improving the skills and competencies of staff by
offering opportunities wherever practicable to transfer or rotate
throughout Council and providing training as necessary to fulfil the
position.
Reports to:
Manager Development Services
Supervises:
12.6 EFT in two areas:
Transport
Developments and Drainage
Two Team Leaders
Two Senior Engineers
Four Engineers
Transport Planner
Two Technical Officers
Student Engineer
Internal Liaisons: Councillors
All Council Employees
External Liaisons: Federal, State and Local Government Agencies,
Statutory Authorities, Consultants and various groups
and individuals from private enterprise and local
community.
Accountability
and Extent of
Authority:
The position is accountable for the management of resources, for the
effective management and supervision of all services provided by the
Service Unit, for being an effective coordinator, facilitator and team leader,
for achievement of the requirements and obligations of Best Value and
Council’s goals and objectives, for effectively supporting and representing
the Service Unit and for advising the Manager on matters likely to impact on
the operation of the Unit.
The position is also accountable for the development of policy related to
Transport and Engineering matters.
Judgment and
Decision
Making:
Human Resources
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Ability to develop methods, goals and objectives, policies, procedures
and processes to improve the operation of the Service Unit.
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Ability to assess and evaluate all issues pertaining to the operation of the
Unit and to provide effective solutions to problems and issues that may
not necessarily be in accordance with standards or guidelines.
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Ability to assess logically and thoroughly alternative aspects of
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Engineering projects with regard to cost effectiveness, serviceability and
practicability, legal, political, environmental and aesthetic considerations
and construction and maintenance requirements.
Specialist
Knowledge
and Skill
Management
Skills
Interpersonal
skills:
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Excellent knowledge of the regulations and other statutes in relation to
road safety and the management of roads and drains and other
infrastructure.
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A very good understanding of established Civil Engineering practices
and principles, policies and practices and relevant Australian Codes,
Standards and Guidelines and community expectations and
requirements.
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Sound knowledge of budgeting and relevant accounting and financial
procedures.
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An understanding of the legal, socio-economic and political context in
which the Unit operates.
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Excellent time management skills to balance competing priorities in order
to meet the requirements and obligations of Best Value for the full range
of Engineering services.
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Management of staff and resources in relation to the operation of the
Service Unit and to achieve Council’s overall goals and objectives for its
Engineering Services Unit.
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Management of consultants on specific projects and tasks to ensure
compliance with Council’s requirements.
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Ability to implement the full range of personnel policies and practices
including occupational health and safety, staff recruitment and selection
and staff development.
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Conduct all work according to the requirements of the Banyule
Management System, incorporating the Banyule Management Manual
and Service Unit specific Quality and Cost Standards and procedures.
The Banyule Management System incorporates Council’s Quality,
Environmental and OH&S Management Systems
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Excellent oral and written communication skills and public relations skills.
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Ability to consult and negotiate effectively, impartially and successfully
with all internal and external liaisons.
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Commitment to quality customer service and ability to bring an
enthusiastic, flexible and results orientated attitude to the role.
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Ability to be an effective team leader with a strong commitment to the
success of the Service Unit.
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Ability to lead, develop and motivate Engineering staff and ability to
resolve “inter-departmental” problems.
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Qualifications
and
experience:
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Degree or Diploma in Civil Engineering or equivalent Engineering
qualification recognised by the Institution of Engineers, Australia.
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Highly proficient in literacy, communication, negotiation and presentation
skills.
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Extensive experience in transport and traffic or civil engineering,
including experience in managing staff and resources and engineering
projects.
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Completion of additional training or studies in staff management and/or
Municipal Engineering.
Key Selection Criteria
(Candidates please address this section in your covering letter)
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Degree or Diploma in Civil Engineering or equivalent Engineering qualification recognised
by the Institution of Engineers, Australia.
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A high level working understanding of established Civil Engineering practices and
principles, policies and practices and relevant Australian Codes, Standards and Guidelines
and community expectations and requirements.
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Ability to provide a quality Engineering service for Council, including being at the forefront of
progressive practices in sustainable transport and water sensitive urban design.
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Ability to solve problems and issues pertaining to the operation and management of the
Service Unit and the broad range of Engineering problems through analysis, discussion,
negotiation and team work.
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Ability to undertake complex investigations and prepare detailed Engineering reports and
correspondence.
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Highly proficient in literacy, communication, negotiation and presentation skills.
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Excellent knowledge of the regulations and other statutes in relation to road safety and the
management of roads and drains and other infrastructure.
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Sound knowledge of budgeting and relevant accounting and financial procedures.
Environmental
and
Sustainability
Requirements:
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Adhere to Council’s Environment Policy and Environment Strategy
Adhere to Council’s Sustainability Code of Practice and Environmental
Purchasing Guidelines
OH&S and
Other Risk
Requirements:
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Ensure a safe and healthy environment by fulfilling the responsibilities
and requirements of Council’s health and safety system and health and
wellbeing program.
Exercise reasonable care to prevent injury to him/herself and others
whom may be affected by his/her duties and actions.
Exercise due care for Council property for which this position is
responsible or issued.
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Banyule
Management
System:
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Conduct all work according to the requirements of the Banyule
Management System, incorporating the Banyule Management Manual
and Service Unit specific Quality and Cost Standards and procedures.
The Banyule Management System incorporates Council’s Quality,
Environmental and OH&S Management Systems
Council promotes diversity and equal opportunity in employment.
If you have a disability or require assistance or adjustment to participate fully in the
recruitment process, please contact a member of the Human Resources team on 9490
4249.
SIGNED:___________________________________________________
DATE:_____________________________________________________
Human Resources
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