POSITION DESCRIPTION
Position Title:
Classification:
Position No:
Incumbent:
Arts Officer
Band 5, 4 days per week
9606602
Vacant
Directorate:
Department:
Community Programs
Leisure and Cultural Services
Date:
Prepared by:
July 2013
Team Leader Cultural Services
Banyule City
Council
Banyule City Council is an award winning organisation that prides itself
on a customer-focused culture of innovation, best practice and
continuous improvement. We uphold an enviable reputation for
customer service and work diligently to maintain high quality services
to provide the best possible opportunities and outcomes for the
community we represent.
Departmental
Overview
The Leisure & Cultural Services Department is a dynamic, innovative
and inclusive team which provides high quality services, events and
programs to the Banyule Community. We pride ourselves on our
ability to work as a highly effective and cohesive team to achieve our
shared goals and objectives. Within this department there are two
teams: the Leisure Services team and the Cultural Services team who
work both individually and collaboratively on a range of projects and
programs.
The Cultural Services team is a small but active team that supports,
facilitates and creates a range of innovative arts & cultural programs,
develops and co-ordinates a range of major events and co-ordinates
Hatch Contemporary Arts Space.
The team consists of the Arts and Culture Team Leader, Arts Officer,
Art Curator and Festival Coordinator. The positions have been
developed to ensure a collaborative approach while ensuring each
position has individual objectives and priorities.
Position Objectives
To provide opportunities for the local community to engage with,
participate in, and propose arts, culture and heritage projects.
To develop, coordinate, facilitate and deliver a diverse range of
innovative, well managed arts, culture and heritage programs.
To build community connection and develop strong relationships with
individuals and groups that facilitates their participation.
To deliver excellent marketing, copy writing, social media and publicity
outcomes for the whole Cultural Services team.
To work in partnership with the Cultural Services team to support the
delivery of other arts, culture and heritage outcomes as described in
the Banyule City Council Arts Plan 2013 - 2017.
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Our Values
In placing the customer first the following values guide how we work
together as teams, and as individuals.
RESPECT each other
We act in ways which support each person’s dignity and worth
Have clear PURPOSE
We work with consistency, direction and clarity, even in a changing
environment
Take OWNERSHIP
We act with integrity, being honest, responsible and accountable for
our actions
Seek OPPORTUNITY
We innovate and take initiative, open to experiencing new things and
celebrating our achievements
INVOLVE others
We engage and include others, seeking to understand one another
and communicate well
Key Responsibility
Areas
1. Contribute a positive personal contribution to the Leisure and
Cultural Services Department and work collaboratively both within
the Department and across internal and external stakeholders.
2. Contribute to the development of plans, processes, systems and
templates that support this role, the Leisure and Cultural Services
Department and Banyule City Council.
3. Arts Programs

Devise, develop, market, deliver and evaluate a diverse range
of innovative arts programs and projects as outlined in the
Banyule City Council Arts Plan 2013 – 2017, including:
o
o
o
o
Human Resources
Winter Arts Festival
Carols by Candlelight
2 x community cultural development projects per year
Kids ArtyFarty Fest Grand Parade

Coordinate project delivery including logistics, programming,
infrastructure, contracts, marketing and risk management

Utilise Council processes and templates including project
planning tools to facilitate timely and cost effective delivery of
festivals and events

Work with the Team Leader Cultural Services to actively seek
sponsorship and other sources of funding for projects

Monitor and report on project budgets

Ensure projects develop and promote existing arts, culture and
heritage practice in Banyule as well as introducing the
community to new ideas and new opportunities

Ensure all requirements are met for contractors and suppliers
including JSEAs and Public Liability Insurance
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Key Responsibility
Areas continued
4. Work in collaboration with other members of the Leisure & Cultural
Services Department to support other festivals, events and projects
including:
o
o
o
o
o
o
Twilight Sounds
Kids ArtyFarty Fest
Malahang Community Festival
Boulevard Lights
Hatch Contemporary Arts Space
A variety of smaller events including: IDAHO Day, Cultural
Diversity Week, NAIDOC Week and others as decided on
by the Leisure and Cultural Services Department
o Other arts, culture and heritage activities as decided by the
team
5. Community Participation and Partnerships

Ensure projects reflect our community’s demographics and
meet the communities expectations, develop projects in
collaboration wherever possible

Facilitate community participation in the development or
delivery of projects by:
o Programming new and innovative performances and
activities
o Building relationships and partnerships with residents,
community groups and organisations to facilitate their
participation
o Consulting with internal project teams, community groups,
residents, participants, stakeholders and organisations
o Utilising a community development framework

Maintain accurate records regarding participation rates at all
events and projects

Manage and maintain positive relationships with partners,
media, sponsors, traders, residents, artists, organisations and
other stakeholders
6. Whole of Council Approach
Human Resources

Develop strong internal relationships that support the
collaborative delivery of projects across Council

Work in partnership with Council’s Communications
Department to develop and deliver effective marketing and
promotion materials including, but not limited to, media
releases, brochures, posters and advertising
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7. Marketing and Publicity

Coordinate, write and produce (via web service Mail Chimp) the
Arts and Culture email newsletter (approximately 10 per year)

Coordinate and update the Arts and Culture Facebook page as
well as subsidiary pages for events and projects

Coordinate and update the Arts and Events pages of the
Banyule City Council website plus subsidiary pages as required

Develop innovative ways for local artists and local arts, culture
and heritage organisations to increase their profile in the
community

Coordinate, write and produce other marketing, social media
and publicity materials as required by the team
8. Other Responsibilities
Flexibility
Organisational
Relationships:

Support the Leisure and Cultural Services Team to help deliver
a range of leisure and culture activities

Out of hours and weekend work is required at various times
across the year

Contribute to monthly reporting
Our Enterprise Agreement encourages workforce flexibility and
acknowledges:

That change in the workplace is ongoing and a degree of
flexibility needs to be inherent in order to operate efficiently and
respond to customer needs.

Commitment to improving the skills and competencies of staff
by offering opportunities wherever practicable to transfer or
rotate throughout Council and providing training as necessary
to fulfil the position.
Position Reports to: Arts and Culture Team Leader
Supervises: Volunteers, contractors, artists
Internal Liaisons: Council staff and Councillors
External Liaisons: Local business, government agencies, artists,
community and cultural groups, community organisations, schools.
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Accountability and
Extent of Authority:
Judgment and
Decision Making:
Specialist
Knowledge and Skill
Human Resources
In line with the position purpose the Arts Officer is:

Responsible for the development, delivery and evaluation of
arts, culture and heritate projects as outlined in the Arts Plan
2013 – 2017

Accountable for monitoring budgets and timelines

Responsible for developing effective and positive working
relationships both internally and externally with appropriate
stakeholders

Responsible for implementing the Arts Plan 2013 – 2017 tasks
relevant to this position

Responsible for recruiting and supervising volunteers,
suppliers, casual staff and contractors

Accountable for delivering evaluation reports of projects

Accountable for providing regular updates and reports to the
Team Leader Cultural Services regarding scheduling, long-term
planning, budgets, delivery and evaluation

Authorised to make purchases within specified limits
In line with the position purpose the Arts Officer is expected to:

Make recommendations for the improvement and development
of Banyule City Council’s arts, culture and heritage projects

Exercise problem solving skills to find solutions when dealing
with the competing demands of both internal and external
stakeholders

Monitor programming expenditure and have input into financial
decisions in relation to projects

Seek guidance from colleagues and from outside Council as
required

Experience in administration, planning, programming and
promotion of arts, culture and heritage projects

Experience in copy writing, marketing and publicity

Experience in community cultural development principles and
delivery

Experience in liaising with community groups, artists and
council departments.

Ability to work with a diverse range of community and cultural
groups of varying skill levels
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Management Skills
Interpersonal skills:
Qualifications and
experience

Ability to supervise and liaise with part-time, casuals,
contracted staff and volunteers

Experience and capacity to manage multiple projects, prioritise
tasks and meet deadlines

Excellent communication skills both oral and written

The ability to collaborate, facilitate, consult and gain cooperation and assistance with internal and external customers
including diverse communities

Negotiation skills

Ability to work in a team environment and independently when
required

Confidence to use initiative and seek effective and efficient
methods to implement project tasks

A degree or diploma in a related field, (Event Management,
Arts, Community Cultural Development) or extensive
experience in arts, culture and heritage project delivery

Current drivers licence
Environmental and
Sustainability
Requirements:

Adhere to Council’s Environment Policy and Environment Strategy

Adhere to Council’s Sustainability Code of Practice and
Environmental Purchasing Guidelines
OH&S and Other
Risk Requirements:

Ensure a safe and healthy environment by fulfilling the
responsibilities and requirements of Council’s health and safety
system and health and wellbeing program.

Exercise reasonable care to prevent injury to himself/herself and
others whom may be affected by his/her duties and actions.

Exercise due care for Council property for which this position is
responsible or issued.

Conduct all work according to the requirements of the Banyule
Management System, incorporating the Banyule Management
Manual and Service Unit specific Quality and Cost Standards and
procedures.

The Banyule Management System incorporates Council’s Quality,
Environmental and OH&S Management Systems
Banyule
Management
System:
Human Resources
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KEY SELECTION CRITERIA
(Candidates please address this section in your application)
1. A tertiary qualification in arts, community cultural development or a related discipline
and/or proven experience in the planning and delivery of arts and community cultural
development projects
2. Ability to monitor budgets, conduct risk assessments and provide regular and relevant
reports on finance, risk and timelines
3. Demonstrated skills and experience in relationship building with a diverse range of
individuals and groups and in managing the needs of collaborators, partners and
stakeholders
4. Highly developed and demonstrated communication skills, both oral and written,
including community engagement and consultation skills, report writing, copy writing for
marketing purposes, social media and publicity
5. Excellent time management skills including the ability to manage multiple projects,
prioritise and meet project deadlines
6. Proven capacity and desire to work collaboratively with a team of skilled professionals
7. High level of computer literacy including intermediate to advanced skills in word, excel
and databases. Design and email newsletter program experience is desirable but not
compulsory.
Council promotes diversity and equal opportunity in employment.
If you have a disability or require assistance or adjustment to participate fully in the
recruitment process, please contact a member of the Workforce Development team on 9490
4249.
SIGNED: ___________________________________________________
DATE: _____________________________________________________
Human Resources
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