COUNTY OF ALAMEDA

COUNTY OF ALAMEDA

GENERAL SERVICES AGENCY-PURCHASING

ADDENDUM No. 6

to

RFP No. 900644

for

Inmate Commissary

Specification Clarification/Modification and

Recap of the Networking/Bidders Conferences AND Site Visit

Held on December 16, 2009 and December 17, 2009 AND January 28, 2010

_________________________________________________________________________

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ISSUED TO POTENTIAL BIDDERS VIA E MAIL .

EMAIL ADDRESSES USED ARE THOSE IN THE C OUNTY ’ S S MALL

L OCAL E MERGING B USINESS (SLEB) V ENDOR D ATABASE OR FROM OTHER SOURCES .

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AND KEPT UPDATED IN THE SLEB V ENDOR D ATABASE .

T HIS RFP A DDENDUM WILL ALSO BE POSTED ON THE

G ENERAL S ERVICES A GENCY (GSA) C ONTRACTING O PPORTUNITIES WEBSITE LOCATED AT

HTTP :// WWW .

ACGOV .

ORG / GSA / PURCHASING / BID _ CONTENT /C ONTRACT O PPORTUNITIES .

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The following Sections have been modified to read as shown below. Changes made to the original

RFP document are in bold print and highlighted, and deletions made have a strike through.

Exhibits Added:

Exhibit O – Inmate Commissary Usage Report

Exhibit P – Glenn E. Dyer Elevator Dimensions

Exhibit Q – Order Form

RESPONSES TO WRITTEN QUESTIONS

Q1) Can a vendor bid on this contract if they cannot provide all of the items listed in Exhibits B and B1?

A1) The County is requesting a vendor able to provide all items listed on Exhibit B.

1401 LAKESIDE DRIVE, SUITE 907, OAKLAND, CALIFORNIA 94612

510 208 9600 FAX 510 208 9626 www.acgov.org/gsa

I:\PURCHASING\Contracting Opportunities\Purchasing\Inmate Commissary (900644)\Addendum6_InmateCommissary.doc

County of Alameda, General Services Agency – Purchasing

RFP No. 900644, Addendum No. 6

Page 2 of 14

April 10, 2020

Q2) Will this bid be awarded to one vendor or to several?

A2) The contract, if awarded, will be awarded to one vendor.

Q3) Will the debit cards used by the inmates be personal debit cards?

A3) Yes, the inmates will use personal debit cards.

Q4) What type of order form will the vendor need to supply to the County?

A4) The vendor should provide Scantron forms or a form that is equivalent.

Q5) Will food items be available only in the vending machines or will food items also be on the commissary order form?

A5) Food items should be available in vending machines and on the order form.

Q6) Can the County provide a commissary product usage report with cost?

A6) Yes. See Exhibit O for the usage of commissary products and the vending machines.

The cost of the products for the County is on Exhibit Q which is the order form currently used.

Q7) What is the current commission rate the Inmate Welfare Fund (IWF) is receiving?

A7) The IWF currently receives a commission rate of 42%.

Q8) How many vending machines are required for each facility?

A8) Under the current housing unit classification configuration, Santa Rita Jail has approximately 58 vending (candy/chips) machines, and 29 beverage machines. Glenn

E. Dyer Jail has 11 vending machines and 11 beverage machines.

Q9) What type of facility space will be provided to the vendor for staging orders and receiving deliveries?

A9) There is a caged staging area near the loading dock at the Santa Rita Jail and one at the Glenn E. Dyer Jail.

Q10) If the County provides office space what is the cost to the vendor?

A10) Space is provided by the County at no cost to the vendor.

Q11) Does the County currently use scanners?

A11) The County does not use scanners .

Q12) Would the County use the vendor’s software to manage the Inmate Trust Fund?

A12) The County will use its own software.

Q13) What software is the County currently using?

A13) The County uses the Automated Jail Identification System (AJIS) which is proprietary software created by Alameda County ITD.



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April 10, 2020

Q14) Will the County require the vendor to provide computers or other equipment? Can the

County provide a list of equipment that is either desired or required for commissary purposes

(e.g., computers, printers, etc.)?

A14)

The Sheriff’s Office will provide two desktop computers, a matrix-type printer, telephone access, LAN access, restricted AJIS access, and computer technical support.

Q15) How will the inmate’s account balance information be sent to the vendor to process orders?

A15) The bidder must provide a proposed method of obtaining the inmate’s account balances electronically. Currently the commissary vendor logs in to the AJIS which contains updated inmate account information.

Q16) How will credits be issued and within what time frame?

A16) The bidder must provide a proposed method of issuing credits and a timeframe describing when they will be able to issue them. Currently the commissary vendor updates the AJIS system with credits and payments due to inmates within 24 hours.

Q17) Will the County allow the vendor to keep delivery vehicles on site during the delivery/distribution process?

A17) Yes, the County will allow the vendor to keep delivery vehicles on site during delivery and/or distribution.

Q18) Are there any vehicle height restrictions?

A18) There are no vehicle height restrictions.

Q19) What parking will be available for the vendor’s associates who will deliver orders?

A19) Parking is available in the rear of the facilities for associates delivering orders.

Q20) How long does it take the County to perform background checks on vendor personnel?

A20) There are two different types of background investigations: 1) contract employees who deliver the commissary product to inmates (once or twice a week), and, 2) contract employees who are assigned to the Santa Rita Jail/Glenn E. Dyer Jail facilities.

Contract delivery employees must submit a Site Clearance Form to the Santa Rita Jail

Classification Unit. The site clearance background may take up to seven business days to complete. Contract employees, who are assigned to the facility, must also submit a

Site Clearance Form. Additionally, the contract employee (assigned to the facility) must submit to a thorough background investigation, including fingerprinting VIA

“Live Scan” to the Alameda County Sheriff’s Office Backgrounds and Recruiting Unit within five days of submitting the Site Clearance Form. The assigned contract employee will continue to work at the facility until the background investigation is completed. The investigation may take up to three to five months to complete. In the event the contract employee is deemed “unsuitable” for employment at a Sheriff’s

Office facility, the employee’s site clearance will immediately be revoked.



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April 10, 2020

Q21) Will deliveries be made to a second level?

A21) At Santa Rita Jail each housing unit has two (2) tiers. Deliveries will take place on the lower tier. At Glenn E. Dyer Jail, vendors will use the elevator to deliver commissary to each of the twelve (12) floors.

Q22) Do either of the facilities have a loading dock or will a truck with a lift gate be required from the vendor?

A22) Both facilities have a loading dock.

Q23) Could the County provide the average number of commissary orders currently delivered to each housing unit each week?

A23) The average total orders delivered each week in 2009 were 2,103 to the Santa Rita facility and 629 to the Glenn E. Dryer facility.

Q24) What is the average number of maintenance kits ordered per week?

A24) The approximate number of maintenance kits ordered per week is 25.

Q25)

Will an officer be assigned to escort the vendor’s personnel when they’re delivering commissary orders?

A25) Yes, an officer will be assigned to escort vendor’s personnel.

Q26) What security delays can the vendor expect at County facilities?

A26) There will be brief delays due to search and inspection of personnel entering a facility, as well as delays during shift change or when there are staffing concerns.

Q27) Can the County provide a current delivery schedule?

A27) The current delivery schedule is listed in the RFP, Section II, Statement of Work, letter

D, Vendor Qualifications/Specific Requirements, number 2, letter H:

Glenn E. Dyer (North County

Jail)

Santa Rita Jail

Once (1) Per week, Wednesdays

(All Floors)

Twice (2) Per week, Mondays

(Units 21, 22, 23, 24, 25, 31, 32,

33, 34, 35), Fridays (Units 1, 2, 3,

4, 6, 7, 8, and 9).

Q28) Are there elevators that the vendor must use to deliver orders? If yes, what is the size of the elevators?

A28) Yes, the Glenn E. Dyer Jail has elevators. See Exhibit P for the exact dimensions.

Q29) Would the County accept an alternative proposal that would involve inmates to assemble the commissary orders?

A29) The County will not accept a proposal that involves inmates assembling the commissary orders.



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April 10, 2020

Q30) How many phone cards are sold monthly?

A30) The County does not sell phone cards at this time.

Q31) Will the winning vendor be able to integrate with the current vendor or system?

A31) The vendor must be able to integrate with the County’s JIMS.

Q32) Will there be a cost to the vendor to interface with the County’s JIMS?

A32) No.

Q33) How many staff members will need to be trained on the software?

A33) Eight (8) ACSO staff will need to be trained.

Q34) Is the County currently interested in technology beyond the scope of the RFP?

A34) The Request for Proposal (RFP) does not require other technology beyond the current scope. However, the County may be interested in other technology at a later date.

Q35) What is the average number of deposits made into the inmate accounts at the deposit window each month?

A35) The average number of deposits is approximately 50 per day for Santa Rita and 25 per day for Glenn E. Dyer.

Q36) Are the inmates allowed hot food items?

A36) No. The only hot food items are provided from Aramark to inmates at Glenn E. Dyer

Jail as part of an inmate rewards program.

Q37) Does the County withhold funds deposited in an inmates account if a balance is due?

A37)

Yes, if the inmate’s account is overdrawn for any reason additional deposits may be withheld pending account reconciliation.

Q38) Will inmate’s family and friends be able to purchase items from the County detention facilities?

A38) Yes, inmate’s families and friends will be allowed to purchase items.

Q39) Are all sales final if an inmate is released prior to delivery?

A39) No. If an inmate is released prior to order delivery, the entire order cost must be refunded by the vendor to the inmate’s account.

Q40) Does the County operate more than one visiting center?

A40) Yes, there is a visiting center at each of the facilities.

Q41) Does the County take inmate deposits at more than one location?

A41) No, the County accepts inmate’s deposits at one location from each facility.



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April 10, 2020

Q42) How many book bags and maintenance kits were provided in 2008? What was the cost?

A42) Approximately 600 book bags at $0.85 for a total cost of $510.00 and 1400 maintenance kits at $1.62 for a total cost of $2268.00 were issued.

Q43) What kinds of bags are required for maintenance kits and for the commissary orders?

A43) The vendor must provide paper bags for the maintenance kits and clear plastic bags with small holes for the commissary orders.

Q44) Can the vendor obtain a picture of a book bag and its contents?

A44) No, a picture cannot be provided at this time.

Q45) Will the County provide the Rules and Regulation booklet to the vendor at no cost?

A45) Yes, the County will provide the Rules and Regulation booklets at no cost to the vendor.

Q46) What are the current increments of debit cards being sold?

A46) The current debit card amounts are $5.00 to $35.00 in increments of $5.00. There is an additional processing fee of $0.50 per card.

Q47) How many recyclable containers will be needed?

A47) Currently Santa Rita Jail needs 72 containers and Glenn E. Dyer Jail needs 36 containers.

Q48) Are sodas currently sold in 20 oz. bottles?

A48) Yes.

Q49)

Does the County charge a fee to do a background check on the vendor’s personnel?

A49) The County does not charge a fee for background checks.

Q50) What is the approximate number of hours the current vendor provides to each facility for commissary orders and vending machine service?

A50) The vendor will have to determine how much time will be needed at each facility to process orders and service the vending machines. This information is not available.

Q51) Does the County own the current vending equipment?

A51) No, the incumbent, Canteen, owns the equipment currently in use.

Q52) Are the menu items to be sold at a fixed price for three years?

A52) No, proposed increases are reviewed by the Inmate Welfare committee.

Q53) What is the average daily population at Santa Rita and at Glenn E. Dyer?

A53) The average daily population at Santa Rita Jail is 3,600 and Glenn E. Dyer is 800.



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April 10, 2020

Q54) How many male and female inmates are housed at each facility?

A54) Santa Rita Jail: 3,124 males, 405 females, total 3,529 (As of February 23, 2010)

Glenn E. Dyer: 795 males, 2 females, total 797

Q55) What is the size of toothpaste, shaving gel, shampoo, and soap in the bags?

A55) The toothpaste is 0.85 oz., shaving gel 0.25 oz, shampoo 0.35 oz, and soap is 1.5 oz.

Q56) Could the County define Free Line Mail?

A56) Two (2) stamped envelopes, two (2) sheets of lined paper, and one (1) pencil.

Q57) What is the current identification method for commissary delivery?

A57) Identity is confirmed via verification of Personal File Number (PFN) on inmate’s identification armband.

Q58) Does either facility have wireless capability?

A58) No.

Q59)

Who is the County’s current food provider?

A59) Aramark.

Q60) Who is the County’s current phone provider and when does the current contract expire?

A60) The current phone provider is Global Tel Link (GTL). The contract expires January

31, 2011.

Q61) When is the completion of the dinner meal?

A61) 5:00 p.m. is the completion of the dinner meal.

Q62) When is lights out?

A62) 10:00 p.m.

Q63) Who is responsible for ensuring that an inmate has no more than three (3) debit cards at one time?

A63) The Housing Unit Deputies are responsible for enforcing the three (3) debit card per inmate rule.

Q64) Are there any spending limit restrictions?

A64) The weekly spending limit is $100.00.

Q65) How often are debit cards available for order and distribution?

A65) Debit cards are available weekly.

Q66) Are the crochet hooks made of plastic or metal?

A66) The crochet hooks are made of plastic.



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April 10, 2020

Q67) Will a video be required? If so in what languages would it need to be published?

A67) A video is not required.

Q68) Could the County provide the Prevailing Wage for delivery clerks and drivers?

A68) For Prevailing Wages for the County please see the following website http://www.dir.ca.gov/dlsr/PWD/index.htm

or you may contact Division of Labor

Statistics and Research, Prevailing Wage Unit, P.O. Box 420603, San Francisco, CA

94142, (415) 703-4774.

Q69) Is the vendor responsible for coding the debit cards?

A69) Yes, the vendor is responsible for coding the debit cards.

RESPONSES TO VERBAL QUESTIONS

Q70) After the Bidders Conferences, can questions still be submitted to the County, either by email, phone, or otherwise?

A70) No. In order to adhere to the strict timeline for this bid, questions may not be submitted after the last Bidder’s Conference.

Q71) The County stated an Addendum will be released containing all the questions pertaining to this bid, as well as the County’s official responses to those questions. Once that Addendum is released, can Bidders submit follow-up questions for clarification purposes?

A71) No.

Q72) What is the approximate breakdown of the housing units in the jails in terms of minimum, medium, and maximum

A72) Minimum security: two tier, dormitory style. Medium: two tier, two person cells.

Maximum, two tier, one or two person cells.

Q73)

What type of housing units’ do the two facilities have?

A73) The Santa Rita facility is a rectangle with a line running down the middle cutting it in half. The minimum side is one-half of the jail, which is roughly ten (10) housing units; but on that side, there might be one or two units that are structured like a combination of dorms and individual cells. The other side is the medium and maximum side, which has eight (8) housing units. Each housing unit is split into six (6) sections, which the

County calls pods. The pods are designated A-pod, B-pod, C-pod, D-pod, E-pod and Fpod. Each pod has a lower level and an upper mezzanine level, but deliveries will only be made to the bottom level of the pods.

The Glenn E. Dyer facility is a multi-story building. There are six (6) housing floors, but because of the mezzanine levels on the floors, the building itself is actually 13 stories tall. Access to those housing unit floors will be by elevator. There are three (3) elevators: one is strictly for emergencies (and security), and two (2) that are used to get up and down the floors.



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April 10, 2020

Q74) Can the County provide a list of vending equipment by type (i.e., beverage units, snack units, type of units, etc)?

A74) There are a total of 125 machines; 25 beverage units, and 100 snack units all of which are Energy Star rated.

Q75) Do the inmates order twice per week?

A75) No, the inmates order once a week.

Q76) Are there any dietary restrictions on commissary ordering?

A76) No.

Q77) Does the County want healthy snack alternatives and options as part of this proposal?

A77) Bidders are encouraged to include healthy snack alternatives and options for informational purposes only. Healthy snack alternatives and options, however, will not be evaluated for award purposes.

Q78) Under the current contract and current vendor, are any SLEB requirements being met?

A78) No. When the current contract was awarded SLEB participation was waived. SLEB participation, however, is required by this RFP. The provisions regarding SLEB participation can be found in the RFP (pages 25-27, Section IV, Paragraph W.

COUNTY PROVISIONS).

Q79) According to the Calendar of Events on page 13 of the RFP, there is a scheduled date for vendor interviews. Will all vendors that submit a bid response be invited for a vendor interview? Or, will the County narrow its selection, for example, to its top three (3) vendors? How will the County determine which vendors will be invited for a vendor interview?

A79) All bid responses will be evaluated by the County and given a preliminary score. The top three (3) bid responses will be invited to a vendor interview.

Q80) Are debit cards delivered with the commissary orders?

A80) Yes.

A80) Can the County clarify how inmate trust fund account balance information is being sent to the current vendor to process orders?

A80) The current orders are sent electronically.



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April 10, 2020

Q81) On page 15 of the RFP, Section III, Paragraph K, Item 9 states:

Only one bid response will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response. For purposes of this requirement, “partnership” shall mean, and is limited to, a legal partnership formed under one or more of the provisions of the California or other state’s

Corporations Code or an equivalent statute.

Can the County clarify what is meant by “several alternatives may be in included in one response,” and how will the County evaluate such a response with multiple alternatives?

A81) Each alternative bid response will be accepted on an alternative bid form, as long as it meets the requirements in the RFP. The County will evaluate each alternative submitted individually.

Q82) To clarify, award of the contract is based strictly upon the evaluation criteria as stated in the

RFP. Is that correct?

A82) Yes.

Q83) According to the RFP, inmate balances are currently kept on the County’s proprietary AJIS system, and the commissary ordering process needs to interface with that system. Is the

County interested in a replacement to the County’s AJIS system?

A83) No.

Q84) How was the County’s signing bonus issued for the current contract?

A84) The signing bonus was $100,000 amortized over 5 years.

Q85) Can the County provide the total commission amount paid for the last fiscal year?

A85) The total commission paid for the last year was $2,139,254.

Q86) Are both Bidders’ Conferences the same?

A86) Both Bidders’ Conferences follow the same format and cover the same issues.

Obviously, attendees may differ as well as the questions asked.

Q87) Will attendees of both Bidders’ Conferences be listed in the Addendum?

A87) Yes. The Addendum will include a list of attendees, as well as the questions and answers, for both Bidders’ Conferences. All questions asked and answers given at both conferences will be stated in the Addendum.

Q88) Are stamps and stamped envelopes the only non-commissioned items?

A88) Yes, stamps and stamped envelopes are the only non-commissioned items.

Q89) Can background checks be fast-tracked, at least for the initial hires?

A89) The department can fast-track, if necessary, but there should be enough time to conduct normal background checks for the transition.



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April 10, 2020

Q90) The County did say it would continue to use its current jail management system (AJIS) and that a replacement system was not wanted since it was not part of the RFP. Likewise, the

County said bid proposals will only be evaluated on what is being asked for in the RFP, and not any ancillary services that might be offered and desired (e.g., system upgrades, future enhancements, new technologies, etc.). But on Pages 18-19 of the RFP, the following is listed:

D. Technical Criteria:

In each area described below, an evaluation will be made of the probability of success of and risks associated with, the proposal response:

1. System Design - A comparison will be made of the proposed inmate accounting systems. Additional credit will be given for features of the proposed design that offer enhanced utility, ease of use or ease of integration with existing accounting equipment and systems.

2. Software Design and Development - The evaluation will compare the proposed software capabilities with the requirements of this RFP in terms of the software’s compatibility with existing inmate accounting and vending equipment, management and data processing systems

3. Ancillary Services - A comparison will be made of the proposed services with the requirements of this RFP.

Credit will be given for convenience, responsiveness and technical expertise and enhancements not specifically required in the Specific Requirements.

10 Points

This section seems to contradict what was previously said. Can the County please clarify what the County wants and how bids will be evaluated?

A90) The County wants a bid for basic commissary services delivered to both facilities. The bid should include a description of how the bidder intends to interface with existing

County systems as described in section D, Technical Criteria. The viability of the proposed interface will be evaluated per Evaluation Criteria D, Technical Criteria.

Q91) How do the inmates currently get amount balance information?

A91) The inmates must make a written request to the Sheriff’s staff to receive their balances.

RESPONSES TO QUESTIONS FROM SITE VISIT

Q92) Is the vendor or the County responsible for recycling?

A92) The vendor will be responsible for recycling.



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April 10, 2020

Q93) Are the metal supports that hold and/or affix the vending machines to the wall supplied by the vendor or the County?

A93) The metal supports are to be provided by the vendor. However, oversight for the installation is conducted by Alameda County Sheriff’s Office.

Q94) How many inmates can be held in one housing unit (Housing Unit 31, Minimum Security)?

A94) The maximum capacity is 296.

Q95) Are the housing units in the jails currently wired? Do they have conduits to pull wire?

Should the winning bidder recommend kiosk ordering in these areas?

Q96) Electrical wiring and conduit to power three commissary machines on each side of the housing unit (six machines per housing unit) was installed when the vending machines were mounted to the walls. Jail staff has the ability to turn on and turn off the machines from the control room.

A96) Per the RFP, the winning bidder is required to pick up the recycling bins at each location.

Does the contractor deposit the recyclables to a central location on-site, or is the vendor responsible for taking the recyclables to an off-site location?

A96) Vendor will be responsible to remove recyclables off site. Vendor will need to provide the recycling containers that are California State Fire Marshal (CSFM) approved. The containers must be approved by ACSO and GSA prior to installation.

Q97) Are the large blue recycle bins (located by the receiving/loading dock) and the Pepsi recycle bins in the housing units supplied by the vendor or the County?

A97) Currently they are provided by the County.

Q98) Does the money from the recycling program go back to the County or does the vendor keep it?

A98) Since the vendor is removing the recyclables from the site the vendor will keep the money.

Q99) What are the dimensions of the storage area at the receiving/loading dock?

A99)

The loading dock dimensions are 20’ wide by 16’ feet deep, with a 3 ½’ staircase.

Building Maintenance Division, mailroom staff and the current commissary vendor, shares the loading dock.

Q100) There is an office space inside the receiving/loading dock. Does that office belong to the vendor? Is it a shared space?

A100) The space is shared between Global Tel Link and Canteen.

Q101) There is a floor mounted safe in the receiving/loading dock. Does that belong to the vendor or to the County?

A101) The safe located in the receiving area belongs to the County.



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April 10, 2020

Q102) What is the County’s procedure for inspection of commissary orders? Does the County inspect the bags, frisk the employees, etc.? Is there an average amount of time required to clear commissary for delivery?

A102) All persons entering the facility are subject to search. This includes their person, belongings, and vehicle. There are signs posted at all entrances to the facility. Jail staff will conduct a visual inspection of all commissary bags before they are delivered to inmates. On occasion, and without notification, a Sheriff’s Office Certified Narcotics

Canine may conduct a search of the commissary bags, storage bins and vehicles. The total wait time is approximately 20 to 30 minutes.



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April 10, 2020

The following participants attended the Bidders’ Conferences:

Company Name

Canteen Correctional Services

1409 Somersville Rd.

Antioch, CA 94509

Keefe Group

55 Vista Blvd., Suite 101

Sparks, NV 89434

Keefe Group

13369 Valley Blvd.,

Fontana, CA 92335

Union Supply

LJJ Consulting

24315 Las Palmas St.

Valencia, CA 91355

Union Supply

Tech Friends, Inc.

Union Supply

2301 E. Pacifica Pl.

Rancho Dominguez, CA 90220

Canteen Correctional Services

3870 Charter Park Dr.

San Jose, CA 95136

Swanson Services Corporation

3136 Industrial Blvd.

Sacramento, CA 95691

Swanson Services Corporation

2500 W. 4 th Ave., Unit 7

Denver, CO 80219

Aramark

12465 Alfa Romeo Way

Frisco, TX 75034

Representative

Henry Medeiros

Kristine Johnson

Jim Perry

Omar Parker

Larry J. Jolly

Mark Haney

Al Kowalczyk

Michael Chase

Brett Pieratt

Brian J. Caspari

Contact Information

Phone: 925-754-1447

E-Mail: henry.medeiros@exch-compassusa.com

Prime Contractor: Yes

Subcontractor: No

Certified SLEB: No

Phone: 775-355-7006

E-Mail: kkjohnson@keefegroup.com




Phone: 909-426-6954

E-Mail: jperry@keefegroup.com oparker@keefegroup.com




Phone: 661-607-5111

E-Mail: larry.jolly@yahoo.com


Subcontractor: Yes


Phone: 937-216-6391

E-Mail: mhaney@MyTechFriends.com




Phone: 408-979-8170

E-Mail: al.kowalczyk@compass-usa.com



Certified SLEB: Yes

Phone: 916-371-4262

E-Mail: mlchase@swansons.net




Phone: 303-534-5752

E-Mail: bwpieratt@swansons.net




Phone: 972-922-0034

E-Mail: caspari-brian@aramark.com






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April 10, 2020

Company Name

Aramark

3131 Olympic Rd.

Fairfield, CA 94534

West Coast Vending & Food Service,

Inc.

2124 Livingston St.,

Oakland, CA 94606

West Coast Vending & Food Service,

Inc.

2124 Livingston St.,

Oakland, CA 94606

Representative

Michael R. Paice

Bruce Bauer

Gary Schultz

Contact Information

Phone: 707-344-2850

E-Mail: paice-michael@aramark.com




Phone: 510-261-5954

E-Mail: bruce@wcvending.com

Prime Contractor: No



Phone: 510-261-5954

E-Mail: gary@wcvending.com

Prime Contractor: No



COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY-PURCHASING EXHIBIT A – BID ACKNOWLEDGEMENT


The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the above referenced RFP number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled.

1.

Preparation of bids : (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFP. No alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total.

2.

Failure to bid: If you are not submitting a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid

Acknowledgement and state the reason you are not bidding.

3.

Taxes and freight charges: (a) Unless otherwise required and specified in the RFP, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c)

Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate.

4.

Award: (a) Unless otherwise specified by the bidder or the RFP gives notice of an all-or-none award, the County may accept any item or group of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the

RFP. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

5.

Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

6.

Samples: Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may upon request

(made when the sample is furnished), be returned at the bidder’s expense.

7.

Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same, and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

8.

Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFP, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check.

9.

California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the

Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the

Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

10.

No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded in on this order.

THE undersigned acknowledges receipt of above referenced RFP and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFP and Bid

Acknowledgement.

Firm:

Address:

State/Zip

By:_______________ ________________________________________________ Date____________ Phone_____________________

Printed Name Signed Above:_______________________________________________________________________________________

Title:__________________________________________________________________________________________________________

RFP No. 900644

EXHIBIT L

RFP VENDOR BID LIST

Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 900644 and/or been issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program

(described within this RFP). For additional information regarding the SLEB Program, please visit our website at http://www.acgov.org/auditor/sleb/ and/or contact the Auditor-Controller’s Office of Contract Compliance

(OCC) located at 1221 Oak St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or via E-mail at ACSLEBcompliance@acgov.org

Vendors who attended the Networking/Bidders Conferences have been added to the Vendor Bid List. Please see the RFP sections entitled ‘Calendar of Events’ and ‘Networking/Bidders Conferences’ for additional information. The Networking/Bidders Conferences scheduled for all current projects are posted on the GSA

Calendar of Events website at http://www.acgov.org/calendar_app/DisplayListServlet?site=Internet&ag=GSA&ty=PUR . This RFP

Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.

Business Name Contact

RFP No. 900644 - Inmate Commissary

Phone Address City St Email

Canteen Correctional Troy Trice

ARAMARK Brian Caspari

(936)321-6841 PO Box 132483

(972) 922-0034 1101 Market Street

Keefe Comimissary

CB Enterprises

Mid-States Services

Kristine Johnson (800) 890-5206 55 Vista Blvd. Ste 101

Terry Wells-Brown (209) 747-0481 2208 Pine Street

Laura Mellci (817) 838-8600 580 North Beach Street

Regal Greetings & Gifts Maryam Rahbari (909) 466-7071 PO Box 4311

The Woodlands

Philadelphia

TX troy.trice@compass-usa.com

PA caspari-brian@aramark.com

Sparks

Ceres

Fort Worth

NV

CA

TX kkjohnson@keefegroup.com twellsbrown@gmail.com bids@1mssi.com

Rancho Cucamonga CA regalgreetings@sbcglobal.net

American Amenities Larry Kong (425) 489-1899 17280 Wdvl Rdmd Rd NE #804 Woodinville

Canteen Correctional Henry Medeiros (925) 754-1447 1409 Somersville Rd Antioch

Keefe Group Jim Perry (909) 426-6954 13369 Valley Blvd. Fontana

Keefe Group

Union Supply

Omar Parker

LarryJolly

Canteen Correctional Al Kowalczyk

Swanson Services Michael Chase

Swanson Services

ARAMARK

Brett Pieratt

Michael Paice

West Coast Vending

West Coast Vending

Bruce Bauer

Gary Schultz

(909) 426-6954 13369 Valley Blvd.

(661) 607-5111 24315 Las Palmas St.

(408) 979-8170 3870 Charter Park Dr.

(916) 371-4262 3136 Industrial Blvd.

(303) 534-5752 2500 W. 4th Ave. #7

(707) 344-2850 3131 Olympic Rd.

(510) 261-5954 2124 Livingston St.

(510) 261-5954 2124 Livingston St.

Fontana

Valencia

San Jose

Sacramento

Denver

Fairfield

Oakland

Oakland

WA aai98072@aol.com

CA

CA

CA henry.medeiros@exch.compass-usa.com jperry@keefegroup.com

CA oparker@keefegroup.com

CA larry.jolly@yahoo.com

CA al.kowalczyk@compass-usa.com

CA mlchase@swansons.net

CO bwpieratt@swansons.net

CA paice-michael@aramark.com

CA bruce@wcvending.com gary@wcvending.com

RFP No. 900644

EXHIBIT O

INMATE COMMISSARY USAGE REPORT

DESCRIPTION

CAPPUCCINO, LG BAG

CAPPUCCINO, 5PK

COCOA JOE, 5OZ

COFFEE, 3OZ

DECAF COFFEE 3OZ

DECAF COFFEE 5PKT

FRENCH VANILLA 3OZ

FRUIT PUNCH 6OZ

GRAPE PUNCH DRINK 6OZ

HOMETOWN COCO 8 OZ

HOT CHOCOLATE 5OZ

HOT CHOCOLATE SINGLE

ICED TEA MIX 6OZ

LEMONADE MIX 6OZ

ORANGE DRINK MIX 6OZ

PEACH DRINK MIX 6OZ

SUGARFREE COCOA SINGLE

ATOMIC FIREBALLS

BABY RUTH

BREATHSAVERS

BUTTERSCOTCH DISCS

CHOCOLATE LOVERS PACK

CHOCOLATE SKITTLES

COFFEE CANDY

GRANOLA BAR

HARD CADY MIX

HOT TAMALES

JOLLY RANCHER

LEMON HEADS

LIFESAVERS FIVE FLAVOR

M&M ALMOND

M&M PEANUT

M&M PLAIN

MILKY WAY DARK

NOW AND LATER CLASSIC

RED VINE LICORICE

REESE'S PIECES

ROOTBEER BARRELS

SKITTLES

SNICKERS

SNICKERS W/ALMONDS

SOUR FRUIT BALLS

STARBURST FRUIT CHEW

SUGAR FREE FRUIT CHEWS

SUGARFREE WILD FRUIT

THREE MUSKETEER

Qty DESCRIPTION

9625 SPEED STICK

136 STYLING GEL 16OZ

1266 SUAVE CONDITIONER

48985 SUAVE SHAMPOO 15OZ

1627 SULFUR 8

389 TOOTHBRUSH SECURITY

5410 TYLENOL 5PK

20735 .02 CENT STAMPS (10 PK)

8479 BK OF STAMPS (20PK)

160 ENV (5 PK) STAMPED LEGAL

9247 AHI TUNA STEAK

327 APPLE BLUEBERRY GRANOLA

7035 BAG O HOT SAUCE

8278 BBQ CORNNUTS

3447 BBQ POTATO CHIPS

9673 BEAR CLAW

37 BEEF JERKY

7407 BEEF SALAMI

2264 BLUEBERRY MUFFIN

921 BUGLES CARMEL

3728 CAPPUCCINO COOKIES

601

316

CHEDDAR CH PUFFS

CHEESE CURLS

3140 CHEESE DIP

5259 CHEESE, HOT PEPPER

75 CHEESE-IT

2019 CHEX HOT & SPICY

16953 CHILI CORN CHIPS

3945 CHOCOLATE CHIP COOKIES, LG

1143 CHOCOLATE MOON PIE

1925 CINNAMON ROLL

4518 CLUB CRACKERS

1707 COOKIES, CHOC CHIP

3131 COOKIES, OATMEAL

4483 COOKIES,PEANUT BUTTER

6856 COOL RANCH DORITOS

5398 CREAM PIE OATMEAL

2998 CRUSHED CHILI PEPPER

3653 DONUTS

12955 FLOUR TORTILLAS

4810 FROSTED FLAKES

2593 FRUIT SNACK

4084 BROWNIE

8

582

GARDETTOS

GOLD FISH

3228 GUACACHIPS

Exhibit O

Page 1 of 3

Qty

8716

3718

2857

21929

100

5451

4131

53600

23020

7639

509

2179

3073

7500

13089

9

17308

18889

636

2846

9327

3996

66798

14188

6649

4041

77789

22776

20902

8411

5617

18604

2224

1697

494

7330

19779

8094

3399

872

1227

3132

641

4325

3543

842

DESCRIPTION

TWIX COOKIE BAR

WHOPPERS

WORMS

1.0 READING GLASSES

1.25 READING GLASSES

1.5 READING GLASSES

1.75 READING GLASSES

2.0 READING GLASSES

2.5 READING GLASSES

3.0 READING GLASSES

CANVAS SIZE 6

HANDKERCHIEF+A125

PANTY SIZE 14

PANTY SIZE 5

PANTY SIZE 6

PANTY SIZE 7

PANTY SIZE 8

PANTY SIZE 9

SHOWER SHOES LG

SHOWER SHOES MED.

SHOWER SHOES SMALL

SHOWER SHOES XLG

SPORTS BRA SIZE 32

SPORTS BRA SIZE 34

SPORTS BRA SIZE 40

SPORTS BRA SIZE 42

SPORTS BRA SIZE 44

SPORTS BRA SIZE 46

T-SHIRT SZ 2XL

T-SHIRT SZ LARGE

T-SHIRT SZ SMALL

THERMALS 3XL

TUBE SOCKS

WATCH CAP (BLUE)

TRANSPORTATION FEE

BATTERIES AAA 2 PK

BICYCLE POKER CARDS

BICYCLE PINOCHLE

CARDS, PINOCHLE

CHECKERS

ACNE 10

AFTER SHAVE

ANTACID TABLETS

ANTIFUNGAL CREAM

ANTIFUNGAL POWDER

BABY POWDER

BAND-AIDS 16PK

RFP No. 900644

EXHIBIT O

Qty DESCRIPTION

6165 HERSHEY'S SOFT COOKIE

3211 HONEY 12 OZ

284 HONEY BUNS 6 OZ

91

87

81

92

HOT CHEESE CRUNCHIES

HOT FRIES

JAL CHEESE SQUEEZER

JALAPENO CHIPS

8

81

71

0

JALAPENO PEPPERS

JALAPENO PRETZELS

LAYS BBQ

LEMON CREME COOKIES

4674 LOUISIANA HOT SAUCE

4 MAYONNAISE

85

78

CHOCOLATE MUFFINE

NACHO CHIPS

3

0

0

0

21

8

4

5

53

54

NUTTY BAR

OATMEAL COOKIES, LG

49 OATMEAL REGUALAR 5PK

1771 OATMEAL/MAPLE

1024 OATMEAL/STRAWBERRY

261 HOT N SPICY SAUSAGE

2356 TWIN BEEF STICKS

10 OREOS

PEANUT BUTTER & JELLY

PEANUT BUTTER JAR

PICANTE SAUCE

PICKLE

POP TARTS

PORK CRACKLIN MILD

PORK CRACKLIN SPICY

REESE'S SOFT COOKIE

0 RICE KRISPIE TREAT

8052 RIPPLE POTATO CHIPS

1380 SEASONED SALT

2

0

SOY SAUCE

SPICY TORTILLA CHIP

759

528

254

171

STRAWBERRY PRESERVES

SUGAR TWIN10PK

SWISS ROLLS

TILLAMOOK BEFF STICK

311

341

TRAIL MIX

TUNA POUCH

1227 VANILLA MOON PIE

566 VANILLA WAFERS

82 YOGURT APPLE NUT MIX

2759 BAG 0'RICE

125 BEEF BROTH 8PK

Exhibit O

Page 2 of 3

Qty

1128

10639

3451

10211

5204

17143

53178

3112

121

18582

2108

23177

14658

10945

16763

2258

7207

9302

3560

1414

57063

2230

891

39840

57835

19282

13696

9669

10212

22356

682

4406

12569

41865

7827

19248

3173

23775

7348

15549

6029

46299

1506

2092

5084

23276

792

DESCRIPTION

BLUE RAZOR SC

BODY LOTION ALOE VERA

BRSHLS SHAVE CREAM

BRUSHLESS SHAVE CREAM

CHAP-ET LIP BALM

CHAPSTICK

COCOA BUTTER LOTION,12 OZ

COLGATE TOOTHPASTE

COMB PALM

COMB, MINI-PICK

CONDITIONER 15OZ

COUGH DROPS, VICKS

DANDRUFF SHAMPOO

DENTURE ADHESIVE

DENTURE CLEANSER

DIAL SOAP

EYEBROW PEN (BLK)

FIRST AID CREAM .013%

FOAM ROLLERS LG

HAIR FOOD

HALLS COUGH DROPS

HAND SANITIZER

HYDROCORTISONE CRM

IBUPROFEN 8PK

IRISH SPRING

IVORY SOAP, LG

LADY SPEED STICK

LAUNDRY SOAP

LAXATIVE

LIPSTICK 528

LIPSTICK WINE 522

MASCARA, BLACK

MULTI VITAMIN PAC

MULTIVITAMINS(BOTTLE)

MUSCLE RUB

NAIL CLIPPER NO FILE

NASAL DECONGEST 8PK

PANTY LINERS

PETROLEUM JELLY

SCHICK SINGLE RAZOR

SHAMPOO 150Z

SKIN CREAM

RFP No. 900644

EXHIBIT O

Qty DESCRIPTION

17899 BEEF STEW POUCH

2943 CHICKEN BROTH 8PK

421 HOT CHILI POUCH

6 OYSTERS

1849 CHICKEN POUCH

561 RAMEN BEEF

4103 RAMEN CHICKEN

15318 RAMEN CHILI

875 RAMEN ORIENTAL

745 RAMEN SHRIMP

1392 RAMEN SPICY BEEF

1115 REFRIED BEANS

1221 SPANISH RICE

228

60

9X12 ENVELOPE

BALL POINT PEN

29821 HOLIDAY CARD

161 CROCHET HOOK

3

37

CUP 22OZ W/SPOON

DICTIONARY (LARGE)

2946 DICTIONARY (SMALL)

2091 DICTIONARY SPANISH

43

426

DRAWING TABLET

ENVELOPE 30-PK

2417 ERASER BEVELED PINK

13147 GREETING CARD, BIRTHDAY

17864 GREETING CARD,LOVE

5734 HAIRBRUSH NO HANDLE

3780 PENCIL #2 SHORT

298 PENCIL COLORING 3"

80

68

SKETCH PAD

SOAP BOX HINGED

84 WRITING TABLE, 8.5 X 11

6469 YARN BLACK

1269 YARN BLUE

2 YARN GREEN

2321 YARN GREY

761

85

YARN LAVENDER

YARN MAIZE/YELLOW

4227 YARN PINK

0 YARN RED

4127 YARN WHITE

1054

Qty

1265

2648

7152

1250

4128

1434

1

3688

2864

53

5927

65

278

40

1063

2697

12744

192

88

56

122

76

28

61

131

108

5581

1625

18949

21189

21775

98673

103089

165920

33102

50597

150576

61030

53834

6729

14391

Exhibit O

Page 3 of 3

County of Alameda

Inmate Commissary

RFP No. 900644

Addendum No. 6

EXHIBIT P

Glenn E. Dyer Jail Elevator Dimensions

Exhibit P

Page 1 of 1

EXHIBIT Q

RFP No. 900644 – ORDER FORM

Exhibit Q

Page 1 of 2

EXHIBIT Q

RFP No. 900644 – ORDER FORM

Exhibit Q

Page 2 of 2

COUNTY OF ALAMEDA - Alameda County Government

GENERAL SERVICES AGENCY-PURCHASING

ADDENDUM No. 6

RFP No. 900644

Inmate Commissary

RFP No. 900644 - Inmate Commissary

Addendum No. 6

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