Maintenance & Sustainability Sub-Committee
28 February, 2011
Present
Cllr I Fradgley
Cllr J Fradgley
Cllr McFarlane
(Chairman)
Cllr Price
Cllr Sandle
Cllr Short
Mr Paul Beaman
Clerk - Office Facilities Manager
1.
Apologies
Apologies were sent by Councillor Lloyd and Mr Roger
Matthews from Transition Stratford.
2.
Approval of Minutes of the meeting held on 22 November,
2011
The minutes were approved as a true record.
3.
To consider the wider sustainability issues within the subcommittee’s Terms of Reference
This item has been deferred to the next meeting.
4.
LED lighting presentation
Business Manager, Mr Paul Beaman from G.S. Adams
Ltd, was invited by the committee to give a presentation
on the fundamentals of LED lighting including the
potential cost and energy savings.
Mr Beaman advised that if the low energy candle bulbs
currently used at the Town Hall were to be replaced by
LED bulbs and for the light switches in the Committee
Room and Council Chambers to be replaced by presence
sensory switch, further savings could be made.
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After asking Mr Beaman to produce a free of charge
assessment report and quotation for the above changes
to LED lighting, the Chairman drew the matter to a close
and Members thanked Mr Beaman for his presentation
who then withdrew from the meeting.
5.
Matters arising from the ad-hoc meeting on 10 January,
2012
Further to the above meeting, quotations for the following
supply of works has been received:
 One quote for thermal blinds for the Committee
Room, Council Chambers and the Ante Room £973.33 plus vat
Members asked the Clerk to contact Curtainwise and
request a revised quote for the Committee Room and
Council Chambers only.
 Two quotes for fitting a dado rail in the Committee
Room and two glazed/lockable notice boards
As one of the quotes did not include the cost for a dado
rail, the contractor will be contacted and asked to revisit
the Town Hall prior to forwarding an amended quotation.
 Two quotes received to redecorate the Committee
Room and to make good and seal water stains on
the walls:
1. A.P. Bainbridge - £640.00
2. K.J. Mitchell - £680.00
Members recommended that A.P.Bainbridge Painter &
Decorator be appointed to undertake the redecoration
work in the Committee Room.
 Cleaning the Town Hall exterior with particular
attention to ‘God Save the King’ and to restore the
escutcheon on the balcony. Additionally, draught
proofing doors and windows, loft insulation and
automatic self-closers for the main entrance doors
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As the Town Hall is a listed building, the Clerk has been
asked to contact the District Council’s Conservation
Officer to enquire if a formal planning application is
needed for the above work.
6.
Removal of unusable items at the Town Hall
To make much needed room for the Shakespeare’s
Birthday Celebrations flags, members viewed the
proposed storage space in the passageway adjacent to
the back office and agreed that all unusable items be
removed as soon as possible.
Members recommended that a decision on the wooden
chairs currently stored in the attic should once again go to
Town Council. If the chairs were sold at auction, any
money generated could possibly go towards the cost of
two new noticeboards for the Town Hall.
7.
Bio-diversity of STC owned land
The Chairman reported that after being made joint
Chairman of the newly formed Shakespeare’s Birthplace
Trust Gardens & Allotments, she is hoping that this
committee might work together with Stratford-in-Bloom.
Councillor J Fradgley asked if members could revisit the
cemetery as they did on 7 April,, 2011 with a view to
locating an area to grow wild flowers and attract native
species of wildlife/insects. Members have arranged to
meet up at the cemetery chapel with Open Spaces Team
foreman, Tony Holt at 11am on Thursday 10 May, 2012.
Members discussed the need for a Town Council biodiversity policy and it was hoped to achieve this within the
next three months.
8.
Energy usage at the Town Hall
This item has been deferred to the next meeting.
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9.
Date of next meeting
11.30 a.m. on Tuesday 26 June, 2012.
The Chairman closed the meeting at 11.30 am
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