BUDLEIGH SALTERTON TOWN COUNCIL
MINUTES of a Meeting of the Public Hall Committee held in the Council Chamber on
Monday 12 January 2015, on the rising of the Meeting of the Planning Committee.
Meeting commenced at 7.13pm
PRESENT
Cllr Mrs L D Evans (Chairman)
Cllr Mrs C A Sismore-Hunt (Town Mayor)
Cllr C Richards (Deputy Town Mayor)
Cllr M C Hilliar
Cllr A L Jones
Cllr C A Kitson
Clerk:
Mrs J E Vanstone
Others Present:
Cllr A N Gooding, Cllr D J Harrison and one representative of the
press
14.352 Public Speaking Time
No members of the public wished to speak.
14.353 Apologies for Absence
None, all Members being present.
14.354 Minutes
The Minutes of the Meeting of the Public Hall Committee held on 13 October 2014
had been circulated prior to the Meeting. It was unanimously agreed they be signed
as a true record.
14.355 Chairman’s Comments
The Chairman, Cllr Mrs L D Evans reported:
1.
The Clerical Assistant’s office had been decorated and looked good. The
Clerk and the Clerical Assistant were in the process of tidying up the
paperwork and the purchase of a new filing cabinet was proceeding. The rear
of the desk had been cut off but the result was not ideal.
Cllr A L Jones suggested that a new desk be purchased for the Clerical Assistant.
The Deputy Town Mayor, Cllr C Richards suggested that a proper workstation be
built so the space was properly utilised – he would let the Clerk know the name of the
company that had built his.
2.
The changing rooms behind the stage were being painted by the caretaker
and what had been done looked good. She was going to ask the caretaker to
paint the chair store and the table store in due course.
3.
The gents’ toilets needed painting as well but there were other issues that
needed to be looked at before this could happen.
4.
The marketing of the Hall would need to be discussed after the main hall had
been redecorated and Cllr Richards’ wife had offered to help.
5.
A list of “dos and don’ts” needed to be written up for Gala Week as the hall
had been left unlocked and unclean in between users.
It was agreed that this list should be given to all hirers and not just the Lions Club.
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14.356 Clerk’s Report
Mrs J E Vanstone reported:
1.
The new carpet for the chamber and offices had been laid and she would be
speaking to Suzanne Stuart-Banks at The Interior Studio with regard to the
new curtains in the chamber.
2.
Skinner Construction would begin the work to re-point the exterior of the
building when the weather was better. She would chase them up regarding
the date.
3.
The pipes in the gents’ loo had been jetted but there was still an unpleasant
smell in the room. She suggested the problem be discussed at a future
meeting.
The Town Mayor, Cllr Mrs C A Sismore-Hunt suggested ripping out everything and
starting again. The Clerk would monitor the situation and if necessary call in a
plumbing firm to take a look at the pipework system.
4.
ICOS would not be putting on a production in the summer but Imperial
Productions (a group of ex students) had booked the hall for ten days in late
July/early August and would be putting on The Mikado.
5.
The fixed wiring check had been carried out and there were one or two issues
that would need attention in the near future, once the report was received.
6.
The stage lights would be PAT tested and once this was carried out she
would report to the Committee regarding their future use.
7.
She had spoken to the plasterer and decorator regarding the re-decorating of
the main hall and everything was on course to start on 30 March.
14.357 Main Hall Lighting
A report received from Chris Gatter Electrical Services was considered. Some
members did not like the idea of having lights suspended from the ceiling and they
also questioned whether more lighting was actually needed. After further discussion
it was
Resolved:
The Clerk will contact Mr Gatter and ask if there are any other lights
that are not suspended from the ceiling but which give the same
amount of light as those suggested in the report. Cllr C A Kitson
offered to do some investigation and report back to the Clerk.
The subject will then be reconsidered at the Town Council meeting on
26 January.
14.358 Boiler Room
The future use of the redundant boiler room was considered. Cllr A L Jones said he
had looked at the room and suggested the walls needed re-pointing and painting and
the room could then be used as a store. After some discussion it was
Resolved:
The Clerk will ask Skinner Construction to look at the walls, when they
are carrying out the exterior re-pointing, and supply a quotation, if
necessary.
14.359 Any Other Business at the Chairman’s Discretion
1.
The Deputy Town Mayor, Cllr C Richards advised that he had had a tour of
the Budleigh Hospital Hub and the project manager, Rob Jones, had
extended the offer to members of the Town Council. Cllr Richards said if
anyone was interested in a tour they should let him know and he would
contact Mr Jones.
2.
The Clerk said the Hall had been re-valued for insurance purposes and she
asked if Members wanted her to change the insurance now or wait until May
when the policy was to be renewed.
Members agreed the Clerk should speak to the Insurance Brokers and if there was
no additional cost to the Council, she should arrange for the alterations to be carried
out.
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3.
She had been contacted by Budleigh in Business regarding the Food Festival
to be held in March. The organisers wanted permission for the following:
 to use the hall tables outside
 to take electricity from the hall to a marquee outside in the car park
 to be charged non-commercial rate
Members agreed that the tables could be used outside but did not agree to the
request for electricity to be used outside. The request for non-commercial rate was
also denied – Budleigh in Business is not a charity, it is a private limited organisation
and therefore does not qualify for non-commercial rates.
There being no further business, the Meeting closed at 8.26pm
………………………………………………
Chairman
………………………………………………
Date
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