Collections Planning Committee
Meeting Minutes
May 8, 2012
Minutes from CPC Conference Call Held on May 8, 2012 from 1:00– 3:00 p.m. (EST)
Recorder: Cheryl McCoy (USF)
Roll call:
Brenda Wright
Claire Dygert
Valerie Boulos
Dave Boilard
Anne Bardolph
Nancy Spaid
Michael Arthur
Diane Bruxvoort
Edward Hart
Robb Waltner
Cheryl McCoy
Paul Williford
FAMU
FCLA
FIU/Vice Chair
FIU-MED
FSU-LAW
NCF
UCF/Chair
UF
UF-LAW
UNF
USF
UWF
Guests:
Amanda Yesilbas
Apryl Price
Jane Strudwick
FCLA
FSU (For Roy Ziegler)
FAU (ERS Chair) (reporting also for Rita Pellen)
Agenda Topics & Meeting Minutes
1. Additions to agenda
Status of the Special Collections Subcommittee
Michael has had several conversations with Mark Greenberg (USF), Chair
of the Special Collections Subcommittee, about the future of the
subcommittee. Mark has indicated that most of the members of the
subcommittee do not see the need to meet routinely and do not think that
the subcommittee needs to be part of the New Organization. However,
most of the subcommittee members do feel that if there is a specific issue
that involves Special Collections, they would like to participate in the
overall discussion so that their point of view would be represented.
2. Approval of minutes: April 10, 2012 (Ed Hart, recorder)
The minutes from the April 10, 2012 CPC meeting were approved without any
corrections.
3. Announcements
There were no announcements.
4. (Discussion) Assigning Value to Existing Collections + Withdrawn Materials
(Valerie Boulos)
The library at Florida International is currently being audited. As part of the
review, the Property Control section of the Controller’s Office have had questions
about whether the depreciation values of the books are being considered in the
valuation of the collection. Another concern is that the library is not assigning
values to gift books that are added or withdrawn from the collection. The
reviewers have indicated that their questions are in accord with recent
parameters and suggested that all state universities should be accounting for
their library materials in a similar manner. The FIU Library personnel have
responded that they follow common practices within libraries. Valerie will be
sending out a message to the CPC listserv asking the other state university
libraries to answer questions about assigning depreciated values to withdrawn
materials and adding fair market values to donated materials that are either
added or withdrawn from collections to help inform future discussions.
5. Electronic Resources Sub-Committee Update + Database Renewals (Jane
Strudwick)
The ERS submitted the committee’s list of continuing tasks to the CPC. The ERS
has also submitted agenda items for the proposed Face-to-Face meeting
tentatively scheduled for August.
The current understanding is that the state-wide eresources budget will not be
cut so there probably won’t be any need to drop resources during the next fiscal
year. The ERS has reviewed and prioritized each FCLA funded resource in the
event that the FY 2013 budget is less than expected.
6. Future of CPC and its sub-committees (Michael Arthur)
Michael has submitted summary report on the future of the CPC and its
subcommittees to CSUL. So far, nothing official has been received and there
isn’t even clarity at the CSUL level. It is expected that activity will determine
committee action for the next few months. Michael has been asked to continue
on with the work of the committee and he will be attending CSUL meetings
through the end of the calendar year.
7. SUS Shared PDA E-books Selection Criteria (Michael Arthur reporting for Roy
Zielger)
The SUS Shared PDA E-books Selection Criteria group has a list of 3,000 titles
that will serve as the first list that will be loaded into the shared online catalog.
The types of titles have been identified and the pricing structure will soon be
finalized.
8. Planning for next CSUL Meeting (Review of Agenda) (Michael Arthur)
The next CSUL Meeting will be held on May 31st at the University of North Florida
in Jacksonville. Michael has sent already sent out a summary of agenda topics
that he thinks are important, along with the reasons why these topics are
important. Please send any other agenda items to Michael. The CPC Quarterly
report is due on May 24th. Michael will send the report out in advance so that
CPC members can provide their input.
9. ERS Database Prioritization (Athena Hoeppner)
The ERS has completed the resource review of the FCLA funded shared
database collection. All of the data have been compiled but nothing has been
analyzed yet. The ERS probably won’t have to do anything with the database
renewals at this time.
10. Legislative/FCLA Update (Claire Dygert)
Shared bib is on schedule and implementation is still expected to begin on June
23rd. The North Florida Community College (NFCC) has issued an ITN to be
one of the Contract Institutions for the Florida Virtual Campus.
One question that has been asked is how different will the Florida Virtual
Campus be? On the surface, it won’t look any different it will be different for
those who work in the organization. One of the main concerns is that the services
will suffer. The Transition Team is meeting regularly and the Task Force is
working on the new website. Distance Learning should be up and running within
the next nine months.
The resources budget may suffer slightly. The Legislature distributed enough
money to pay the bills but did not provide additional funding to offset price
increases. For the ejournal packages, the SUS, FCS, and ICUF will all have the
option of being part of the contract. For some of the packages, the FCS and
ICUF are already involved. If the FCS/ICUF colleges and universities decide to
be part of the contracts, more work will be required on the contract negotiations,
but it may decrease the overall cost of some of the ejournal packages.
11. Health Sciences Task Force (Cecilia Botero)
No information reported. Information from the Health Sciences Task Force will
be included in the CPC Quarterly Report
Next meeting: June 12, 2012
Minutes Respectively Submitted by,
Cheryl McCoy
Collections Planning Committee Member
University of South Florida