110205 Executive Director Budget and External Funding
Job Title:
Executive Director Budget and External Funding
Reports to:
Deputy Superintendent
for Academics and School Leadership
Dept/School: Academic & School Leadership
Wage/Hour Status:
Pay Grade:
Date Revised:
Daily, Exempt
D13
November 6, 2014
Primary Purpose
Assist in the administration and appropriation of the District’s financial resources in support of improved
student academic and social/emotional achievement.
Qualifications
Education/Certification
Master’s Degree
OR
Bachelor’s Degree with a CPA
Special Knowledge/Skills
 Ability to interpret Texas Education Agency Financial Accountability System Resource Guide as
required by TEA
 Knowledge of generally accepted accounting principles and the application of these principles to
public school finance
 Ability to use data processing applications including word processing and spreadsheets
 Ability to interpret and analyze policies, procedures and data
 Effective organizational, communication, and interpersonal skills
 Ability to manage budgets and personnel
Experience
Five years directly related experience
MAJOR RESPONSIBILITIES AND DUTIES
Instructional and Program Management
1.
Prepares the District’s budgets for presentation to the Board of Trustees.
2.
Gathers all pertinent information from principals, department heads, and other administrators to prepare the
annual budgets.
3.
Applies state and federal guidelines to local program funding to check for supplemental versus supplant.
4.
Develops and compiles needs assessments for District campuses and departments and uses the data to
develop budget.
5.
Responds to external and internal audits for verification of compliance with all local, state, and federal
program applications.
6.
With prior approval of supervisors, negotiates with Texas Education Agency staff all changes in submitted
applications.
7.
Supports campus initiated instructional and curriculum projects to ensure educational needs of the District
are met.
8.
Coordinates externally funded school projects with the regions, principals, campus committees,
instructional personnel and other staff as appropriate.
9.
Collaborates with Research and Evaluation Department in collecting and reporting District and private
school student data.
10.
Coordinates services provided to private schools that qualify for compensatory funding.
11.
Performs monthly analysis of revenues and expenditures to determine the receipt and use of budgeted
funds.
12.
Serves in the absence of the Chief Financial Officer.
Personnel Management
13.
Assists Staff and Program Development in designing staff development programs for the areas of Budget
and External Funding.
110205 Executive Director Budget and External Funding
14.
15.
16.
17.
18.
19.
20.
Defines job performance expectations and its responsibilities for staff selection, staff assignments, and the
progress of technical assistance efforts at the campus level as applicable.
Supervises and coordinates the activities of professional and classified personnel assigned to the unit of
Budget and External Funding.
Applies site-based decision-making concepts.
Collects data for the completion of federal and state documents (e.g., applications, audits, etc.).
Attends state and federal external funding meetings approved by supervisors.
Attends school board meetings and prepares reports for the Board as requested by supervisors.
Works at developing and maintaining a positive and collaborative climate, inter-regionally and interdepartmentally, as within the areas of Budget and External Funding.
Policy, Reports, and Law
21.
Adheres to District policy and state guidelines, and is responsible for performance evaluations of all
respective personnel.
22.
Assists in developing and administering procedures and policies related to job assignments.
Budget and Inventory
23.
Prepares and administers the local, state, and federal budget and funding distributions for the areas of
External Funding.
24.
Recommends and oversees the purchase and allocation of instructional materials and equipment.
25.
Coordinates the maintenance, review, and development of district/campus external funding budgets with
the collaboration of program directors.
26.
Collaborates with Research and Evaluation, Finance, Advanced Academics, Connecting Languages,
Special Education, and other departments to make effective use of external funds according to state and
federal provisions.
Student Management
27.
Supports the District’s student discipline and management system.
Communication and Community Relations
28.
Develops a systematic process that responds to campus, parental, and community inquiries.
29.
Communicates funding guidelines to District personnel and the general public.
Professional Growth and Development
30.
Serves on job-related and other committees assigned and approved by supervisors.
31.
Stays current with and insures that staff is informed about the latest research trends and developments in all
assigned areas of responsibility.
32.
Participates in human resource growth activities approved by supervisors.
Supervisory Responsibilities
Supervises all assigned personnel.
Physical and Mental Job Requirements
Mental Demands/physical Demands/Environmental Factors
Maintains emotional control under stress and works with frequent interruptions, occasional prolonged and
irregular hours; ability to travel.
Terms of Employment
226 Days: salary to be established by the Board of Trustees.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an
exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved:
_____________________________________________________________
110205 Executive Director Budget and External Funding
Job Title:
_____________________________________________________________
Date:
_________________________________
Approved:
_____________________________________________________________
Job Title:
_____________________________________________________________
Date:
_________________________________
The El Paso Independent School District does not discriminate in its educational programs or employment practices on the basis
of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic information, gender
stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries concerning the application of Titles VI,
VII, IX, and Section 504 may be referred to the District compliance officer, Patricia Cortez, at 230-2033; Section 504 inquiries
regarding students may be referred to Verna Ball 230-2829.
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo usando el
criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar, discapacidad, información
genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley. Preguntas acerca de la aplicación del
título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito, Patricia Cortez al 230-2033; preguntas sobre 504
tocante a estudiantes pueden ser referidas a Verna Ball 230-2829.