Postgraduate Course
Administrator
Job Description
Title
Postgraduate Course Administrator
Reporting to
Head of Postgraduate Studies and an allocated Course Director
Employer
The Anna Freud Centre
Salary
£23000 per annum, plus 6% contributory pension scheme
Location
The Anna Freud Centre, 12 Maresfield Gardens, London NW3
5SU and Rodney Street, Kings Cross.
Working hours
Full time: 35 per week: 9-5 Monday to Fridays
Term of contract
12 months in the first instance
The Anna Freud Centre (AFC)
The Anna Freud Centre is the leading national charity supporting young minds through
innovative therapeutic practice, training and research. Our vision is a world in which
children, young people and their families are effectively supported to build on their own
strengths to achieve their goals in life. We care for young minds in five main ways:
1. Researching the underlying causes of childhood emotional distress using the latest
neuroscience techniques
2. Developing, piloting and evaluating new, cost-effective interventions and treatments
for children and families facing mental health difficulties
3. Supporting mental health and education services to improve their practice, through
the collection and evaluation of outcomes data and shared decision making
4. Offering teaching and training courses and building a global network of researchers,
clinicians and mental health, social care and education professionals to ensure that
new knowledge and ideas are shared as widely as possible
5. Providing advice and leadership to national policy initiatives focused on improving
children and young people’s mental health.
Children, Young People and Families are at the heart of everything we do; we are
committed to discovering and understanding the best way to help children, parents and
professionals. We believe our impact comes from partnership and collaboration. The Centre
works in close partnership with a wide range of service providers, voluntary sectors and
academic bodies including the Tavistock Clinic, UCL and Yale. The AFC has a learning
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partnership with the Child Outcomes Research Consortium (CORC) a collaboration of child
mental health providers committed to using outcome data to inform service improvement.
The CORC central and regional support team is based at the AFC. Also within the AFC is
the Evidence Based Practice Unit (EBPU) a service development and evaluation unit based
jointly across the AFC and UCL committed to developing and using evidence to inform best
practice. The AFC leads on the School in Mind network and has supported the
establishment of The Family School – an innovative provision providing excellent education
and mental health support for children and parents together, for children aged 5-14 years
excluded from mainstream education. Although a separate legal entity the Family School
has a close relationship with the Centre. The AFC is developing and expanding its Kings
Cross Campus so that The Family School will be located alongside Centre activities at
Rodney Street by 2017.
Overview of the post
With an increasing number of Postgraduate courses being delivered by The Anna Freud
Centre and UCL, it is an exciting time to join this dynamic team of administrators,
academics, and teaching staff. The most substantive element of the post will be course
administration and the post holder will have responsibility for leading the administration of at
least one postgraduate course, supporting other course administration, as well as
contributing to a range of other activities within the postgraduate studies programme.
Main Duties and Responsibilities
1. Course Administration:
Course organisation
 Deal with student enquiries, process applications via UCL Select, aid staff in
shortlisting, set up interviews and make offers to accepted candidates. Ensure UCL
procedures are followed.
 Print weekly teaching materials, register and feedback forms as required. Post
teaching material on Moodle.
 Coordinate with External Speakers regarding timings, feedback and invoicing.
 Set up IT and AV equipment on teaching days.
 Distribute, collect and collate sessional and termly student and staff feedback forms.
 Coordinate termly SSCC meetings, produce minutes and post on Moodle.
 Undertake training in relevant UCL and AFC systems such as Portico and InDesign.
 Manage all UCL Portico requirements including inputting final marks and attendance
monitoring.
 Produce updated Student and Staff Handbooks for the course each year.
 Support the teaching team with other administrative tasks related to the course.
Assessment
 Coordinate student assessment submission and marking.
 Collect, distribute, track and file all course assignments, mark sheets and final
marks.
 Coordinate the annual Board of Examiners meeting.
Communication and meetings
 Act as first point of contact for all student enquiries and delegate queries or
concerns where appropriate.
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Attend regular meetings with the UCL Course Tutor to ensure the MSc programme
adheres to UCL regulations
Maintain regular communication with the MSc Course Team through email and
regular meetings. Attend all PGS meetings, Exam Board and Degree teaching
committee meetings and take minutes as required.
Other Duties
 Assist with ad hoc administration across all Postgraduate courses as and when
required.
 Assist with recruitment and other events as required.
2. Project Support Work
While Course Administration responsibilities take priority, it is expected that at times the
post will involve undertaking additional but related responsibilities in supporting a range of
administration tasks both within the postgraduate studies programme and at the Centre
more broadly. This may include, for example:
 Supporting the maintenance of the AFC website
 Assisting with recruitment within PGS
 Individual project support
 Assisting with PGS communications and marketing
This list is not exhaustive but is intended to illustrate the range of tasks that may be
included.
Continued Professional Development
The post holder will be required to take part in the Centre’s annual review and development
programme.
Meetings
The post holder will be required to attend and participate in AFC staff and MSc meetings.
Other requirements
• To actively follow and promote AFC policies, including Equal Opportunities.
• To maintain an awareness and observation of fire, health and safety regulations.
• The welfare of the children, young people and vulnerable adults who come into
contact with our services either directly or indirectly is paramount and all staff have a
responsibility to ensure that best practice is followed, including compliance with
statutory requirements.
To be noted
This is not an exhaustive list of tasks - the post-holder will be asked to undertake any other
ad hoc tasks commensurate with the scope and purpose of this post.
This job description reflects the present requirements of the post, and as duties and
responsibilities change/develop, the job description will be reviewed and be subject to
amendment in consultation with the post-holder.
The post-holder will be required to have an enhanced DBS disclosure which the Centre will
apply for.
July 2015