Course Administrator: CYP IAPT
Postgraduate Diploma and
Certificate (UCL)
Job Description
Title
Course Administrator: CYP IAPT Diploma and Certificate
(UCL)
Reporting to
Peter Fuggle and Eamon McCrory
Employer
The Anna Freud Centre
Salary
£23,000
Location
12 Maresfield Gardens, NW3
Working hours
Full time (35 hours per week)
Holiday entitlement
35 days per annum, including bank holidays and AFC days
The Anna Freud Centre (AFC)
The Anna Freud Centre (AFC) is a registered charity which addresses the emotional wellbeing and mental health of children, young people and their families through Practice and
Learning. As a Centre of Practice the AFC delivers innovative and effective treatments and
services for children and their families. As a Centre of Learning the AFC pioneers
training and research dedicated to improving understanding of children and young people’s
emotional problems through training allied and mental health professionals, conducting
empirical research and advising practitioners, universities and policy makers. The Centre is
affiliated to UCL with which it offers a wide range of post-graduate programmes (one of
which is also offered with Yale University) and undertakes collaborative research projects.
Background to the post
With an increasing number of Postgraduate courses being developed by the Anna Freud
Centre and UCL, it is an exciting time to join the dynamic team of administrators,
academics, and teaching staff that support them. The post holder will work primarily on a
portfolio of CYP IAPT courses including two 60 credit postgraduate certificates and one 120
credit postgraduate diploma. The courses are undertaken by mental health professionals
and managers working within both the NHS and voluntary sectors. The courses are part of
the wider CYP IAPT project which is a national project to transform the provision of
Page 2 of 3
children’s mental health services. The course administrator will be part of a growing team
supporting the London and South East CYP IAPT Collaborative.
Job summary
The main purpose of the post is to be responsible for the day to day administration and
organization of the CYP IAPT Therapist and Managers courses, providing an initial point of
contact for over one hundred students and acting as a liaison between the staff team, many
of whom work part-time. An important part of this role will be ensuring clear and regular
communication between a large team which is based across several different sites and
includes administrators, practice tutors, module teams and the project team.
Main duties and responsibilities
Course organisation
 Work alongside the part time CYP IAPT Administrative Assistant, overseeing all
CYP Administration to ensure consistency and completion.
 Undertake training in relevant UCL and AFC systems such as Portico and in design.
 Coordinate the annual application process liaising with UCL and the Project
Manager and Project Officer where appropriate.
 Take responsibility for the time tabling of CYP IAPT courses at the Anna Freud
Centre.
 Print weekly teaching materials, register and feedback forms.
 Set up IT and AV equipment on teaching days.
 Coordinate with External Speakers regarding timings, feedback and invoicing.
 Take responsibility for managing the CYP IAPT site, including uploading and
electronically filing teaching materials, timetables and any additional relevant
material.
 Distribute, collect and collate sessional and termly student and staff feedback forms.
 Manage all UCL Portico requirements including inputting final marks and attendance
monitoring.
 Support the teaching team with other administrative tasks related to the course.
Assessment
 Coordinate student assessment submission and marking across CYP IAPT courses.
 Collect, distribute, track and file all course assignments, mark sheets and final
marks.
 Undertake training on the Secure Video Cloud system and assign videos to
assessors
 Coordinate the annual Board of Examiners meeting.
Communication and meetings
 Act as first point of contact for all student enquiries and delegate queries or
concerns where appropriate.
 Attend regular meetings with the UCL Course Tutor to ensure all CYP IAPT
Programmes adhere to UCL regulations
 Maintain regular communication with the Project Manager and Project Officer.
 Coordinate and attend regular meetings with the KCL Course Administrator to
ensure information is shared across UCL and KCL.
 Produce agendas, attend and minute all course meetings including the London
Collaborative, Student Staff Consultative Committee and Programme Committee
meetings.
Page 3 of 3
Other Duties
 Assist with ad hoc administration across all Postgraduate courses as and when
required.
 Assist with additional CYP IAPT events when required.
Continued Professional Development
The post-holder will be required to take part in the Centre’s annual review and development
programme.
Meetings
The post-holder will be required to attend and participate in AFC staff, Central Support and
Postgraduate studies meetings.
Other
• To actively follow and promote AFC policies, including Equal Opportunities.
• To maintain an awareness and observation of fire and health & safety regulations.
• The welfare of the children, young people and vulnerable adults who come into
contact with our services either directly or indirectly is paramount and all staff
have a responsibility to ensure that best practice is followed, including
compliance with statutory requirements.
To be noted
This is not an exhaustive list of tasks - the post-holder will be asked to undertake any other ad
hoc tasks commensurate with the scope and purpose of this post.
This job description reflects the present requirements of the post, and as duties and
responsibilities change/develop, the job description will be reviewed and be subject to
amendment in consultation with the post-holder.
November 2013