Regular Meeting Minutes
September 10, 2013
President Anthony Alford called to order the Regular Meeting of the Terrebonne Levee and Conservation
District at the TLCD office located at 220 Clendenning Road, Houma, Louisiana, at 6:00 P.M. on September 10,
2013.
Angela Rains led the opening prayer, and Commissioner Henry led the Pledge of Allegiance to the American
Flag.
Upon roll call by Ms. Rains, Commissioners recorded as present were: Mr. Alford, Mr. Chauvin, Mr. Daisy,
Mr. Henry, Mr. Moore, Mr. Shaffer, Mr. Pinkston and Mr. Ledet. Mr. Guidry is recorded as absent.
Under Public, there was no one wishing to address the board.
Under disposition of minutes, there was a motion by Commissioner Henry, seconded by Commissioner Daisy,
to accept and ratify the minutes of the Regular Meeting held on August 13, 2013. The motion passed.
There was a motion by Commissioner Pinkston, seconded by Commissioner Chauvin, to accept and ratify the
minutes of the Finance Committee Meeting held on September 4, 2013. The motion passed.
There was a motion by Commissioner Ledet, seconded by Commissioner Shaffer, to accept and ratify the
minutes of the Planning & Projects Committee Meeting held on September 4, 2013. The motion passed.
Under Management’s Report, Mr. Gautreaux asked the board for authorization to advertise for bids for one 12 x
36 aluminum work board.
There was a motion by Commissioner Daisy, seconded by Commissioner Chauvin, to authorize TLCD
personnel to advertise for bids for one 12 x 36 aluminum work board, with bids to be accepted on September 30,
2013, at 2:00 o’clock p.m. The motion passed.
Under Executive Director’s Report, Ms. Rains asked for discussion and possible to amend the servitude
agreement between South Terrebonne Tidewater Management and Conservation District and Roland Henry, Sr.,
dated April 15, 1993. The servitude allows access to the Reach J-2 levee in Montegut.
Attorney James Dagate said the agreement is for the purpose of repairing the bridge and have the landowner
agree to not use anything over a 5-ton weight limit to cross the bridge, and if he does he would be responsible
for repair of the damages. If the landowner needs to move equipment over 5-tons, with sufficient notice, the
TLCD will provide an alternate route to get it done.
There was a motion by Commissioner Chauvin, seconded by Commissioner Moore, to amend the servitude
agreement between South Terrebonne Tidewater Management and Conservation District and Roland Henry, Sr.,
dated April 15, 1993, for the purposes discussed. Commissioner Henry abstained from voting on the motion.
The motion passed.
Ms. Rains asked the board to authorize a Notice to Proceed to Low Land Construction for the purpose of
obtaining materials and personnel to proceed forward with repairing the bridge as noted in the amended
servitude between STTMCD and Roland Henry, Sr.
There was a motion by Commissioner Daisy, seconded by Commissioner Shaffer, to authorize a Notice to
Proceed to Low Land Construction for the purpose of obtaining materials and personnel to proceed forward with
Regular Meeting
September 10, 2013
Page Two
repairing the bridge as noted in the amended servitude between STTMCD and Roland Henry, Sr. Commissioner
Henry abstained from voting on the motion. The motion passed.
Ms. Rains asked the board to approve Change Order No. 1 for Low Land Construction on the PAC Connection
Levee Project in the amount of $175,478.40. This authorizes the change from 72” bituminous coated metal pipe
to 72” steel (non-coated) pipe.
There was a motion by Commissioner Ledet, seconded by Commissioner Moore, to approve Change Order No.
1 for Low Land Construction on the PAC Connection Levee Project in the amount of $175,478.40. The motion
passed.
Ms. Rains asked the board to approve Change Order No. 4 for Byron E. Talbot Contractor, Inc. for work on the
Reach J Segment 3 Island Road Ramp Project in the amount of $63,300.00. This allows for the use of additional
borrow material and the removal of an existing J-1 Levee fence.
There was a motion by Commissioner Chauvin, seconded by Commissioner Moore, to approve Change Order
No. 4 for Byron E. Talbot Contractor, Inc. for work on the Reach J Segment 3 Island Road Ramp Project in the
amount of $63,300.00. The motion passed.
Ms. Rains asked the board to approve Change Order No. 4 (Balancing) for Bollinger Shipyards for work on the
HNC Gate Structure Project. This allows for additional days and additional work performed by Bollinger, and
provides for the settlement and release of all claims in any way related to this project that Bollinger Shipyards
have or may possibly have against TLCD in exchange for TLCD agreeing not to assess liquidated damages
against Bollinger for failure to complete the project in a timely manner.
There was a motion by Commissioner Henry, seconded by Commissioner Daisy, to approve Change Order No.
4 (Balancing) for Bollinger Shipyards for work on the HNC Gate Structure Project, pending signature from
Bollinger, and subject to Legal review. The motion passed.
Item 8(e) was deferred until the October 2013 meeting.
Ms. Rains asked the board to consider adopting the proposed Storm Pay Policy for TLCD employees as
presented.
There was a motion by Commissioner Moore, seconded by Commissioner Chauvin, to adopt the Storm Pay
Policy for TLCD employees, as presented. The motion passed.
Under Engineering Updates, there was no one wishing to address the board.
Under President’s Report, Mr. Alford had nothing to report.
There being no further business to come before the Board, it was moved by Commissioner Chauvin, seconded
by Commissioner Henry, motion carried, to adjourn the September 10, 2013 Regular Meeting of the Terrebonne
Levee and Conservation District at 6:12 o’clock P.M.
______________________________
Anthony Alford, President
__________________________
Angela Rains, Secretary