DEPARTMENT OF MANAGEMENT SERVICES
For Reference Only
CLASS CODE: 0130
PAY GRADE: 015
CLASS TITLE: RECORDS SPECIALIST
ALLOCATION FACTOR(S)
This is administrative work maintaining records or coding of multiple causes of death and/or planning
and directing evaluation studies in methodology and records management.
EXAMPLES OF WORK PERFORMED:
(Note: The examples of work as listed in this class specification are not necessarily descriptive of any
one position in the class. The omission of specific statements does not preclude management from
assigning specific duties not listed herein if such duties are a logical assignment to the position.
Examples of work performed are not to be used for allocation purposes.)
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Works to integrate computer and duplicator use in records handling procedures, together with
microfilm reduction techniques, and directs the microfilming of records.
Establishes and maintains an inventory system for all records in order to determine the
frequencies for later evaluation in connection with retention dates and the feasibility of
microfilming.
Directs and coordinates the maintenance and use of a large bulk storage area set aside for
inactive records and develops procedures for orderly disposal of official records.
Recommends amendments to, and interprets and administers the provisions of vital statistics
laws, regulations established pursuant to the laws, and other pertinent statutes relating to the
official recording of births, deaths, stillbirths, marriages, divorces, adoptions and legal changes
of name in the State of Florida.
Codes multiple causes of death for health planning and research.
Provides consultation to local registrars on provisions of the vital statistics laws and regulations.
Plans and directs evaluation studies in methodology and records management.
Interprets manuals of instructions for registrars, funeral directors, coroners, hospital records
librarians, physicians, attorneys, and the general public.
Performs related work as required.
KNOWLEDGE, SKILLS AND ABILITIES:
0130-RECORDS SPECIALIST-CS
(Note: The knowledge, skills and abilities (KSA's) identified in this class specification represent those
needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable
for individual positions in the employing agency.)
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Knowledge of the principles and techniques of records management.
Knowledge of administrative principles and practices.
Knowledge of the principles and techniques of effective communication.
Knowledge of problem-solving techniques.
Ability to make decisions in a timely manner.
Ability to direct the organization and maintenance of records.
Ability to design and present training programs relating to the principles and techniques of
records management.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to determine work priorities, assign work, and ensure proper completion of work
assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
MINIMUM QUALIFICATIONS
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A high school diploma or its equivalent and five years of clerical experience, two years of which
must have been records management, office management, public library or administrative
experience.
College education can substitute at the rate of 30 semester or 45 quarter hours for each year of
the required experience.
EFFECTIVE:
6/1/1999
HISTORY:
01/01/1984