Application for permission for
campus collection
Collection organiser details
Title:
First Names:
Surname:
Charity and collection details
Charity Name:
Date of Proposed collection:
Where will the collection take place:
Campus Card No:
Mobile:
Email:
Registered charity number:
Total no. of collectors:
Please explain briefly why the collection is taking place.
Charitable collections on the University Campus
All collections involving students of the University must come under the auspices of the Students’
Union. It is an SU responsibility to vouch for the legitimacy of the organizations themselves.
The Students’ Union is responsible for authorizing internal collections within the Students’ Union
building. It is the responsibility of the Students’ Union to ensure that no heavy canvassing takes
place in the immediate entry / exit points of the building.
For any student wishing to hold a campus collection, the following procedure must be followed:
1. A request to hold any such collection must emanate from the Chief Executive or the Senior
Management Team. This request shall be received 10 working days prior to the requested date of
collection.
2. No charity or similar collections must take place on University or associated properties without the
written consent of the Director of Estates and Facilities or his nominee. Before any consent is given
the organiser must submit this completed form with all volunteers listed.
3. If permissions are granted, details will specify areas where the collections may take place.
4. The named organiser shall make sure that all collection boxes are numbered and securely closed
and sealed to prevent them being opened without the seal being broken. The organiser shall keep a
signed list of each volunteer that has each collection box.
5. Only official numbered and labeled collection boxes shall be used for collections.
6. The named organizer shall be responsible for ensuring that each collector has a badge or label,
identifying them as part of the organized collection.
7. Collection boxes shall only be opened in the presence of the organiser.
8. At the end of the collection a charity collections receipt form must be completed and submitted to
the Director of Estates and Facilities within 28 days.
Signed by collection organiser: ______________________________ Date: ________________
Students’ Union Chief Exec / SMT
Name:
Signature:
Director of Estates/Assistant Director of Estates
Name:
Signature:
Expected volunteer collectors:
Name
Student
Number
(Continue onto separate document if necessary)
Emergency Contact Name and
number
Relationship
to volunteer
Collection box
number