Application for permission for
campus collection
Thank you for expressing your interest in fundraising, the Raise and Give (RAG) Society at the Students’ Union
(SU) are committed to helping you to achieve your fundraising goals. Please read this form carefully, as there are
some rules in place each fundraiser and fundraising group need to follow. You will also be able to request support
from RAG- that could be anything from helping you to generate fundraising ideas, to using their collection
buckets, through getting a helping hand on the day of your event.
Key facts:
 We will book space and necessary equipment such as chairs, tables etc. for you.
 You will be asked to hand in collected funds to the SU where you will be issued with an official receipt of
your fundraising total and we will transfer the money to your chosen charity on your behalf. This is in line
with agreement between the SU and the University.
 All fundraisers must be current students or representatives of the charity you are raising money for.
Charitable collections on the University Campus
All collections involving students of the University must come under the umbrella of the Students’ Union. It is an
SU responsibility to vouch for the legitimacy of the organisations themselves.The Students’ Union is responsible
for authorizing internal collections within the Students’ Union floor. It is the responsibility of the Students’ Union
to ensure that no heavy canvassing takes place in the immediate entry / exit points of the building. If you wish to
organise collection outside the SU floor you must submit the form at least 14 working days before the event is
due to take place.
For any student wishing to hold a campus collection, the following procedure must be followed:
1. A request to hold any such collection must be made to the Students’ Union. This request shall be received
10 working days prior to the requested date of collection.
2. No charity or similar collections must take place on University or associated properties without the
written consent of the Director of Estates and Facilities or his nominee. Before any consent is given the
organiser must submit this completed form with all volunteers listed.
3. If permissions are granted, details will specify areas where the collections may take place.
4. The named organiser shall make sure that all collection boxes are numbered and securely closed and
sealed to prevent them being opened without the seal being broken. The organiser shall keep a signed list
of each volunteer that has each collection box.
5. Only official numbered and labeled collection boxes must be used for collections.
6. The named organiser shall be responsible for ensuring that each collector has a badge or label, identifying
them as part of the organised collection.
7. Collection boxes shall only be opened in the presence of the organiser.
8. At the end of the collection a charity collections receipt form must be completed and submitted to the
Director of Estates and Facilities within 28 days.
Collection Organiser Details
Title:
Student No:
First Name:
Mobile:
Surname:
Email:
Charity and collection details
Charity/Foundation Name:
Registered charity number:
Date of proposed collection:
Total no. of collectors:
Where would you like to host the collection? Please be as specific as possible and provide us with at least two
preferred locations, so we can accommodate you as best as possible based on availability.
1.
2.
Please explain what activities will take place during collection. You must specify what is it that you’ll like to do
i.e. bake sale, busking, raffle.
Support required from Raise and Give (RAG)
Please thick relevant boxes
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o
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Collection buckets
Bucket seals
Marketing
Fundraising -Good Practice Guide
Additional Volunteers
Other, please specify
Signed by collection organiser: ______________________________ Date: ________________
Students’ Union Activities & Events Manager
Name:
Signature:
Director of Estates/Assistant Director of Estates
Name:
Signature: