Summer Conference Assistant Application Packet
University of Maine at Machias
Office of Residential Education and Commuter Life
Summer 2015
Summer Conference Assistant Job Description
I. Primary Purpose of the Position:
The Summer Conference Assistant is responsible for creating and maintaining an
atmosphere and living environment conducive to the success of each summer group
and summer residents. The Conference Assistant will assist the Assistant Director
and Director of Residential Education and Commuter Life in facilitating the logistics
of summer conference groups and residents housed in the Residence Halls. The
Summer Conference Assistant will also assist in preparing the Residence Halls for
opening in the Fall, and will also help other campus departments in fulfilling their
summer duties.
II. Essential Duties:
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Perform on-duty/on-call responsibilities for the duration of employment in
coordination with the Summer Community Advisor, daily from 9 PM to 12
AM.
Organize and staff check-in and check-out processes for all summer
conferences in the Residence Halls.
Organize and test exterior door swipe cards and room keys.
Create and design welcome signs/bulletin boards/name tags specific to all
summer conference groups in the Residence Halls.
Assist Physical Plant in preparing rooms for conference groups requesting
linens.
Respond to all on-site emergency situations as they arise.
Assist in facilitating brief orientations with the Residential Education staff for
each conference group.
Complete damage assessment of rooms used by conferences after departure.
Work as a counselor for the MESSY program, and other related duties
including evening programming for campers.
Assist in the overall preparation for conference groups.
Assist in the Student Life Office when needed.
Assist other departments in summertime duties.
Assist in Summer Orientation with SAIL.
Enjoy the fantastic summer that Maine has to offer.
III. Reporting Relationship:
The Summer Conference Assistant reports directly to the Assistant Director and
Director of Residential Education and Commuter Life.
IV. Qualifications
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Limited outside commitments due to variances in job duties.
Experience with event planning, camps and/or willingness to learn.
Ability to relate to all people of all ages.
Experience responding to emergency situations quickly and decisively.
Flexible and strong customer service skills.
Experience working in a variety of settings and shifts during the day and
night, and ability to balance outside commitments.
V. Notes
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There will be two Summer Conference Assistant positions available for hire
for Summer 2015.
VI. Compensation
The Summer Conference Assistant can expect to work 20 to 25 hours per week
depending on groups requesting accommodations, and will receive a room fee
waiver for the summer, beginning the end date of the Spring semester and ending
the start date of the Fall semester. The starting rate of pay will be $7.71 per hour.
Application Process
1. ____ Complete the application in Microsoft Word and email it to Evan Centala
(evan.centala@maine.edu) as a PDF attachment*.
2. ____ Submit your resume via email to Evan Centala as a PDF attachment. If you
need assistance in creating your resume please visit or email Jo Ellen
Scribner in Career Services.
* To make a file a PDF, in Microsoft Word click File > Save As > in the format tab select PDF >
Save. In Mac pages, click File > Export As > in the tab select PDF > Export.
Timeline
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March 13 – Submit application no later than 5 PM Friday.
March 23-25 – Individual interviews.
April 6 – Decision letters available in the Student Life Suite from Betty
Merritt-West.
April 10 – Letters of acceptance must be returned no later than 5 PM Friday.
The University of Maine at Machias
Summer Conference Assistant Application
Applications are due by 5 PM Friday, March 13, 2014, and should be submitted via email to
Evan Centala at evan.centala@maine.edu (preferably in PDF format).
First Name:
Last Name:
Current Address:
Phone:
Please check one:
Email:
Freshman
Sophomore
Are you registered for the Fall 2015 semester?
Junior
Yes
Will you be living on campus for the Fall 2015 semester?
Senior
No
Yes
No
By initialing below you are acknowledging that this information is correct to the
best of your knowledge and that you are authorizing Residential Life to have access
to your GPA and Student Conduct Records. Please type your initials below.
1. Why are you interested in applying for the Summer Conference Assistant position?
2. What are three qualities you possess that match what is required for the position?
3. What do you have for time commitments this summer, and how do you plan on
prioritizing your responsibilities?
4. How would you interact with an angry or irritated conference patron/visitor that
does not want to follow policy?
5. What do you hope to gain from this position, or how do you see this position
furthering your own future career/professional goals?