Agenda for Pi Nu Epsilon National Convention
Beta Chapter, Drexel University
March 15 th , 2014
Saturday, March 15, 2014, MacAlister Room 2019/2020
10:30 AM Welcome by Beta Chapter President
**Dress code is: Letters**

Emily welcomed everyone
 Welcoming by President Vikki Glogg. Thank you Beta for hosting convention.
 Handing out plaques from last year to 2013 Alumnus Melissa Fellencer and our 2013 member of the year Cat Hetrick. Congrats!
 Theil has their official gavel now! 
Meet & Greet

Breakfast Meet and Greet
 Round Table introduction
11:00 AM National and Chapter Reports
President Report Vikki Glogg: Nothing to report
Vice President Internal Corey Fedorwich: Happy to have Eta here at convention this year. Asked how chapters were doing on teleconference.
Vice President External:
In October, Lenoir Rhyne North Carolina asked for info on Pi Nu Epsilon, no response after
Caitlin emailed them back.
Jackson State Univeristy: Heard about Pi Nu from a Beta friend, Kevin, however she did not receive any information back.
Sent information to all state schools, except Millersville.
And various other schools..but nothing else.
Secretary : Amy Blankenhorn : Took meeting minutes and made a newsletter.
Treasurer Charlotte Dow: Researching if non profit status is for us. Our balance is : $ 822.33

Historian Chanel Jenkins: Made a survey. It is for the Alumni and rising seniors. Get a consensus of Pi Nu, how you would like to participate ect.
Beta Report: 6 people have joined. 18 members. But loosing 6 people from graduation. Lots of volunteering through Tune Up Philly, gives students a chance to learn about music. Did kiss the cast. Ushering. Being in the shows.
Delta Report: Has over 1,321.22 in their account. Did a pasta fundraiser. Planning service opportunities. Founders Day was last week.
Eta Report: Meet bi weekly. 15 new members in the fall. Only initiating people in the fall.
Don’t forget the lyrics fundraiser.
Attendance: 37 people in attendance for 2014 National Convention
11:30 AM Break out session #1: Recruitment for Chapters and Expansion
 Counting off by 5’s and creating groups.
12:00 PM Session #1 Reports
Group One: Applications who are involved to people in musical organizations on campus.
Telling the brothers why they are interested in the organization.
Beta wants to work on exposure
Fundraising: Don’t forget the lyrics.
Recital of the Chapter: Perform for people on campus, open donations
Group Two: Letter Wednesday: wear your letters on a particular day. Jam Day: Play music in the quad with your letters on. Give out free things with Pi Nu Epsilon on it: Waterbottles, pencils ect “Pi Nu Swag”. Giving performers things with the words on it. Using Social Media.
Group Three: VP’s from choirs to get involved in the rush process, band ect come together to do rush. Email blast to get the word out. Chalk drawings. Word of mouth: Positive Words.
Flyers more proactive/better designed flyers and getting flyers done a head of time instead of a week or so before.
Group Four: Coat Drive : Donations, having each chapter as a drop off point and then giving more people in the community a name

Beta: Talking to Music Industry Majors to help them out and collaborate. Giving them a helping hand.
Work with different other groups on campus who have musical interests. Raise money, get the name out.
Screen printing shirts and doing tye dye. Put Rush dates on the back.
Somebody on campus who sends out information on campus about various activities, more email blasts.
Survey Monkey Survey’s about Pi Nu.
Group Five: Kiss the cast and Kiss the Choir and Band. Getting name out to those who are in the particular group. Sign in sheet for different ensembles.
Think about where Alumni are currently .Think of where schools are near other schools are currently. Think about getting schools that are very close to PA from other states. Sponsor music programs from that particular area. Look at schools that do not particularly have a music major option.
Promote other schools concerts. Venture to other schools to visit their schools.
Visit newer schools and smaller schools to see if they would be interested.
Resident alumni who travels and see if they can reach out.
12:00PM Voting and Updates
Website: Voting on allowing Secretary to post minutes onto the website for Alumni to read.
Currently the section reads:
Section 4.04: The duties of the National Secretary shall include, but not be limited to:
(a) Take minutes at all National meetings, including National Convention and
National Council meetings.
(b) Create and maintain a list of contact information for all National Officers and
Chapter Representatives.
(c) Send copies of the minutes and contact information to each National officer and chapter within two (2) weeks of any National meeting.
National Council brings forward to the meeting that we need to post minutes for alumni and general members to see. The wording for Section D was voted upon and discussed. The final wording that came to a consensus was:

SECTION D WILL STATE : The bi weekly minutes will be posted to the website under the members only section for the benefit of knowing what was discussed at the national council meeting for general member population and alumni.
User: PiNuEpsilon
Password : Foster5
Non-Profit Status
50c7: Social Clubs: 35% of our revenue resources. No more 15% cannot be used from club resources
This is so we do not have to do taxes. And we can accept donations.
Apply for Employer ID Number; Even if we are not employing people. Need to apply.
Charlotte: Sub-committee helping with the non profit status.
Chardow193@gmail.com
Each individual chapter will go back to their chapters ( MUST not be a graduating senior this year. MUST have one year left in the chapter) and talk about the non profit status.
Will find an alumni to help.
Under treasurer
The Non Profit Committee will be responsible for working with the treasurer to reinstate and maintain the yearly non-profit status. The members of the committee are as follows: one delegate per chapter (that is not a rising graduate) and one alumni representative. This committee shall meet at the discretion of the Treasurer.
PASSED: Please bring this up at your next meeting.
Brad’s dad is a CPA. So he will help out.
Presidency Term(s)
Since president is a big task, National Council brings forward the idea of changing the by-laws so that the president’s term is only a year long instead of two years long. The voted upon statement is in red and can be found in the bi-laws under Section 4.07

Section 4.07: Term of each National Office
(a) The term of a National Officer will begin with the adjournment of the
National Convention at which the individual was elected.
(b) A term will last for two years.
With the exception of the Presidency Term which will last a year . If President would like to serve another year as National Council President the general population can opt to re-elect the President for another year.
(c) National Officers shall not preside for more than two (2) consecutive terms , or four (4) consecutive years in the same position
1. In the event that an officer succeeds to a different position or an individual is appointed to an office by the National Council, that officer/individual may complete the current term of office and seek reelection. i. If the remainder of the term is less than one (1) year, the new officer may finish the term and seek reelection two (2) consecutive times, or five (5) or less years.
Chapter Representative Duties ii. If the remainder of the term exceeds one (1) year, the new officer may finish the term and seek reelection for no more than one (1) additional term, or three (3) to four (4) years.
National Council found that during their bi-weekly teleconferences that the chapters were not reporting what they should be reporting to National Council. After discussing with National
Council and members of attendance at 2014 National Convention, Chapter Representative duties are now in the Supreme By-laws as to their responsibilities during call-ins. Below are the responsibilities.
The duties of the Chapter Representative are as follows :
A.
Report to every National Council meeting. Send a replacement Chapter Member in the event of an absence, an emergency or otherwise notified representative for that meeting.
B.
Report changes in Chapter treasurer balance.
C.
Report any changes in membership.
D.
Report fundraisers, service projects and upcoming events.

Attendance of a call-in was also discussed by National Council and members of attendance at the 2014 National Convention. Below is the policy that was agreed upon.
3.02 B
National of Meetings will be up to the discursion of the National Council.
Absence of a member on National Call
In the event that a National Council Member cannot be on call. The member must inform the
National President of their absence within 24 hours of the scheduled meeting time. The member must also send a report to the National Secretary within the same time frame. Excused absences are as follows: Work, Performance Obligations, Practices , Family Emergencies or extenuating emergencies.
If a problem arises the National Council will have a discussion.
If a member does not inform the President, they will be fined as follows. $5.00 per missed meeting.
Nominations & Voting of New National Board Members and Cabinet Members
National:
President:
Nomination: Vikki nominated Amy B
Caitlin Seconds
Amy accepts
Amy is the new President
VP External:
Caitlin withdrawals from this position.
Amy nominates Tony
Vikki Seconds
Tony accepts
Charlotte nominates Melissa
Vikki Seconds
Melissa Declines
Melissa nominates Rebecca
Courtney seconds
Rebecca Accepts

Cait nominates Megan
Emily seconds
Megan declines
Corey nominates Amy P
Vikki seconds
Amy P declines
VP of External Affairs is Rebecca
VP Internal:
Corey Fedorowich
Amy nominates Megan
Melissa seconds
Megans accepts
Corey is VP of Internal Affairs
Secretary: Melissa Fellencer
Megan nominated Amy P
Vikki seconds
Amy accepts
Amy is Secretary
Historian: Emily Barth and Chanel Jenkins
Chanel is Historian
Cabinet
Joe Juhase - Expansion Planning Director under VP External
Meghan Cash - Fundraising Director under Treasurer
Joe Juhase - Event planning under Treasurer
Melissa Fellencer : Information Director
Megan : Service Director
Kristen and Courtney, : Recruitment Chair
Matt S. Web Director