Our Xcel Meet of Excellence (11/7/15 and 11/8/15) is quickly approaching, and we need your
help to make the meet a success. Attached is a list of food and drinks that we will ask each
family to bring in ahead of time. Please check the donation list carefully to ensure that
you bring the correct item. The various item details are below:
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Juice: 24 10 oz. plastic bottles
Ice Tea: 16- 16 oz. plastic bottle
Water: 48 0.5 liter plastic bottles
12 pounds of bananas, not too ripe
6 pounds of apples
6 pounds of grapes
Coke: 24 cans or regular or diet
Some families will be asked to pay $10 (for 1 swimmer family) or $15 (for 2 swimmer family)
instead of bringing in a food or drink item. The money will be deducted from your meet
escrow account, and this money will be used to purchase perishable items and other
hospitality necessities (for example, cheese platters, vegetable platters, yogurt, cereal
bars, etc..).
For all Xcel families, please come by the Conference Room during the food drop off times
on 11/5 and 11/6, to pick up a Team T-shirt (One Per Family), which should be worn while
you are working at the meet.
If you are on the list to bring in a food or drink item:
Please stop by the conference room inside DeNunzio Pool on 11/5/15 between 6:008:00 or on 11/6/15 between 6:00-8:00 to drop off food or drink items. Be sure that
one of the members of the hospitality committee is there to receive the items. DO
NOT JUST DROP OFF OR LEAVE YOUR DONATIONS IN THE CONFERENCE ROOM!
Someone from the committee must be present to check off your donation. Failure to
comply with your obligation will result in a $50 deduction from your meet bond.
If you are asked to pay $10 or $15, money will be deducted from your escrow
account.
Besides food and drink items, we also need to borrow 10 big coolers to keep the drinks
cold. Please email phyllisbernard@hvrsd.org as soon possible, if you can bring a large
cooler on 11/5/15 or 11/6/15, and please mark the cooler with your name.
We would also like to emphasize that food and drinks are for Coaches and Officials
ONLY. NO PARENTS OR SWIMMERS ARE ALLOWED IN THE HOSPITALITY SUITE.
Your cooperation is needed to make this meet a wonderful experience. If you have any
questions regarding hospitality, please feel free to email Phyllis Bernard
at phyllisbernard@hvrsd.org
Thank you in advance,
Meet Hospitality, Phyllis Bernard, phyllisbernard@hvrsd.org