Draft: Updated 7/31/2013
2013-2014 CHAPTER MANAGEMENT PLAN
The Chapter Management Plan is meant to help your chapter plan for the upcoming year in
regard to chapter expectations programming requirements, attendance requirements, paperwork
requirements, chapter operations, and advising. Please take the time to work with your executive
board to plan and strategize for the year and determine areas for growth or improvement as
necessary. This plan can help guide conversations with your chapter, executive board, chapter
advisor(s), and/or council advisor to make the most of this upcoming year and maximize the
fraternity/sorority experience for each of your chapter members.
2013-2014 Chapter Expectations Programming Planning and Goal Setting:
Please describe your goals for completing the chapter expectations programming requirements
for the upcoming academic year, including responses to the following questions (responses may
be written in bullet or paragraph form, just be sure to answer the questions completely and
include enough details for an outside reader to understand):
1. Which programming areas would you like to see your chapter improve in? What does
improvement in those areas look like?
2. How will you include chapter expectations programs into your chapter’s calendar to
spread the programming throughout the course of the year?
3. Who will be involved in the planning and implementation of chapter expectations
programming?
4. What are topics or area of interest that your chapter might enjoy or benefit from having
programs about?
5. What departments or campus resources could your chapter benefit from having a stronger
relationship with that you could involve in your chapter expectations programming?
6. What inter/national headquarters programs or requirements could your chapter also use
for chapter expectations programming requirements?
7. How can you create buy-in from your chapter members for chapter programming? What
are some of the barriers to achieving buy-in from members?
8. Please brainstorm and list your chapter’s ideas for each of the chapter expectations
programming areas below. You should have at least one idea for each category but can
list multiple ideas or topics that may be beneficial for your chapter that you could
consider implementing.
a. Academic Program
b. Alcohol/Drug Education Program
c. Alumni Program
Draft: Updated 7/31/2013
d.
e.
f.
g.
h.
i.
j.
k.
l.
Campus Service Project
Community Service Project
Diversity Program
Faculty/Staff Outreach Program
Non-Greek Program
Parent/Family Program
Personal Development Program
Sexual Assault/Violence Prevention & Awareness Program
Values Clarification Program
9. In the table on the next page, map out a tentative calendar of the year including at least
one idea for each category that you brainstormed above and when it would be beneficial
to implement the program. Think about what time of year makes the most sense for your
chapter to get the most out of the program in addition to established events on campus
that you could attend or collaborate with. For example, you could plan your values
clarification program for the beginning of the year or before recruitment/intake, have an
alumni program around the Homecoming game, or plan your academic program before
final exams.
Here are some dates to keep in mind as you are planning for the year:
Fall Semester:
- September 3
- October 18 – October 26
- October 26
- November 28 – December 1
- December 13
First Day of Fall Classes
Greek Homecoming Week
Homecoming Game
Thanksgiving Recess
Last Day of Fall Classes
Spring Semester:
- January 27
- March 16 – 23
- Late April
- May 13
First Day of Spring Classes
Spring Break
Maryland Day
Last Day of Spring Classes
Draft: Updated 7/31/2013
Month:
September
October
November
December
January
February
March
April
May
Program Ideas:
Draft: Updated 7/31/2013
2013-2014 Chapter Expectations Attendance Requirements:
While sponsoring and co-sponsoring programs is important, there are other responsibilities chapters
have as part of the fraternity and sorority community. Sending representatives to appropriate meetings,
programs, and events on campus is also an important expectation.
Chapters must fulfill five (5) of the six (6) Attendance Requirements to Meet Expectations. Note that
some attendance requirements require attendance at multiple events (ex. Presidents’ retreats in the fall
and spring semesters).
Please utilize the table below to plan for who will attend each of the required events:
Event:
Annual Meeting with Council Advisor (before October 1)
Presidents’ Retreats (fall & spring)
New Member Convocation (fall & spring)
Violence Intervention Assistance (VIA) Training
Anti-Hazing Program (for new member educators/intake
coordinators)
DFSL Presidents’ Forums (throughout the year)
Who will attend?
2013-2014 Chapter Expectations Paperwork Requirements:
To achieve Meets Expectations, each chapter must fulfill Paperwork Requirements 1-6. Chapters with a
residential component and facility must also fulfill Paperwork Requirements 7-8 to achieve Meets
Expectations.
Please utilize the table below to plan for who will be responsible for each of the paperwork
requirements:
Requirement:*
Chapter Contact Sheet (due at the beginning of the fall and
spring semesters):
1. Chapter Advisor Information
2. Faculty Advisor Information
8. House Director/Fraternity Resident Director
Information (if applicable)
9. House Corporation Information (if applicable)
Who is responsible?
3. Chapter Management Plan
End of the Year Paperwork Requirements:
4. Outline of Internal Judicial System
5. Chapter Annual Report
6. Member Activity List
7. New Member List
*The numbers correspond with each paperwork requirement listed in the Chapter Expectations Document.
Draft: Updated 7/31/2013
Chapter Operations:
Responses may be written in bullet or paragraph form, just be sure to answer the questions
completely and include enough details for an outside reader to understand.
1. What will your executive board do during the upcoming semester or year to prepare for
your next chapter election and officer transition? Are there any new initiatives that you
could implement to make sure that the next board will be transitioned effectively?
2. What will your chapter do during the upcoming year to encourage members to get
involved on campus (outside of your fraternity or sorority)?
3. How will your chapter continue to build a positive relationship with your inter/national
headquarters? What inter/national fraternity/sorority programs or leadership development
opportunities will your chapter members be participating in this upcoming year? What
headquarters programming/requirements could you use for chapter expectations
requirements?
4. If your chapter did not complete a program in any of the 11 programming categories last
year, what were the challenges or obstacles that prevented your chapter from doing so?
What can be done to prevent or avoid these challenges in the future?
Advising:
Responses may be written in bullet or paragraph form, just be sure to answer the questions
completely and include enough details for an outside reader to understand.
1. What are your goals for utilizing your chapter advisor(s) for the upcoming year? Is there
anything that you could do to improve your relationship or get them more involved? Are
there any areas of the chapter that you could use more support in?
2. What are your goals for utilizing your faculty advisor for the upcoming year? Is there
anything that you could do to improve your relationship or get them more involved?
a. If your chapter does not have a faculty advisor, what strategies do you have for
getting one involved this year?
3. What can your council advisor or the Department of Fraternity & Sorority Life could do
to support your chapter with chapter expectations this year?