Report to Portfolio Holder for
Partnerships
January 2016
Subject:
Use of Section 106 Contributions to Fund Sporting
Facilities – The Vyne Community College
Status:
Open
Report Ref:
Ward(s):
Norden
Key Decision:
957/PA
Report of:
Head of Borough Development and Implementation
Contact:
Paul Martin, Facilities Provision Officer,
Paul.Martin@basingstoke.gov.uk or 01256 845375
Appendices:
Papers relied on to
produce this report
Relevant S106 agreements
Leisure and Recreation Needs Assessment
Strategic Plan for Sport and Recreation
Playing Pitch Strategy
SUMMARY
1
This Report
1.1
The purpose of this report is to gain approval to release Section 106
developers’ contributions secured for playing fields for the provision of a new
artificial grass pitch at the Vyne Community College site.
1.2
The council has a legal and accounting obligation to allocate funds collected
in accordance with the requirements of Section 106 Agreements, and, as part
of this process, Ward Members are consulted on how best to allocate the
available funding. Norden ward members support this proposal.
1.3
Representatives from Basingstoke and Deane Borough Council, Hampshire
FA, Hampshire County Council and the Vyne Community College have
attended regular meetings to develop the proposal, which meets a need
identified in the council’s adopted Playing Pitch Strategy.
2
Recommendation
2.1
Subject to the approval of the Medium Term Financial plan in February 2016,
it is recommended £367,200 is released from the 17/18 capital programme as
a contribution to The Vyne Community College towards provision of a new
artificial grass pitch.
2.2
It is noted that delivery of the scheme is subject to securing partnership
funding and relevant planning consents.
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CONTRIBUTION TO COUNCIL PRIORITIES
This report accords with the council’s Budget and Policy Framework and directly
supports the Council Plan priorities of maintaining a reputation for quality arts and
leisure, and supporting active healthy and involved communities.
GLOSSARY OF TERMS
Term
Definition
3G
Third Generation (rubber crumb artificial playing surface)
MAIN CONSIDERATIONS
3
The Proposal
3.1
This proposal relates to the use of Section 106 developer contributions for a
3G artificial grass pitch at The Vyne Community School.
3.2
The council’s policies with regard to obtaining and allocating Section 106
contributions are set out in the Local Plan. The council seeks to secure
financial contributions via new development towards maintaining and
improving sporting provision to encourage increased participation. There is a
commitment in the council’s Strategic Plan for Sport and Recreation to
‘Prioritise increasing the quality and capacity of existing facilities to mitigate
the impact of housing development across the borough using S106
developers’ contributions where appropriate’ and an action’ to achieve
consensus on the allocation of S106 funds for sport and recreation’ through
discussion with ward members, parish councils and local organisations.
3.3
Details of the project are set out in section 5 of this report. The Section 106
funds would meet a significant proportion of the costs and it is anticipated that
the balance of funds would be secured through applications for grants to Sport
England and the Football Foundation. A decision confirming the council’s
intention to make the Section 106 funds available for the scheme would
strengthen the funding applications.
3.4
Additionally, evidence would be required that the scheme would be
deliverable within the timescales required by these funding bodies (Sport
England would require the project to commence within 12 months of the
funding award and the Football Foundation stipulate 6 months from funding
award). It is therefore recommended that approval be given to make the
Section 106 funds available prior to the council receiving the developers’
contributions; this could be funded from unallocated capital resources.
3.5
However, if the development does not go ahead or if the funding bid to Sport
England and the Football Foundation are unsuccessful; this Section 106
funding allocation would be withdrawn.
3.6
A feasibility study on the design and location of the artificial pitch has been
undertaken by a specialist sports planning agency and officers have assessed
the local support for and deliverability of the project. There is consensus on
how the funds should be spent, a strong application can be made for
partnership funding and appropriate project and risk management
arrangements are in place.
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3.7
The project is therefore ready for the allocation of Section 106 contributions
secured by the council to provide or contribute to new and improved sports
and recreation provision in the area of benefit identified in the relevant Section
106 agreement, subject to the necessary planning permissions being in place.
4
Options Analysis
4.1
Options for projects to be funded through Section 106 depend largely on the
scope of funds available, the needs of the particular area and any constraints
identified in the S106 Agreement. Options will have been discussed with ward
members and other stakeholders, where relevant, to reach agreement on the
scheme that achieves the greatest benefits for that particular community. This
S106 contribution is part of a collaborative funding approach.
4.2
The table summarises the project for which S106 funds are to be released.
5
Details of S106 funding and project information
5.1
Capital programme S106 budget: The Vyne artificial grass pitch:
Sources of Section 106 Funding
S106 Ref
BDB
76932
72788
Area of
Benefit
Developer/Site
Land at Freemantle
Close, Taverner Close,
Westray Close and
Silvester Close,
Basingstoke
The Vyne
Community
College
19 - 21 Soper Grove,
Basingstoke
The Vyne
Community
College
Amount
£
Spend by
date
43,710
02/07/2023
3,626.52
13/09/2021
77275
36 Vyne Road,
Basingstoke
The Vyne
Community
College
1,070
30/01/2023
14/00865
/OUT
Land at Chapel Hill,
Kingsclere Road,
Basingstoke
The Vyne
Community
College
318,840
N/A
Purpose of developer
contributions as set out in the
S106 Agreements:
Planning permission was granted on the
condition that a reasonable contribution
was made towards the cost of running
and maintaining playing fields and
improvements of recreational/educational
sports related provision. The contributions
will be used towards the enhancement of
recreation facilities to improve the
capacity of existing provision or towards
providing new provision.
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Proposed Project:
A new artificial grass pitch – The Vyne Community College
Project costs:
£600,000 approximate cost
Brief description:
Funded by:
£367,246.52 to be funded from S106 contribution
£150,000 Sport England Inspired facilities funding
£100,000 Football Foundation funding
The 2015 Leisure and Recreational Needs Assessment
has identified a need for an additional Artificial Grass Pitch
in the centre of the borough to cope with current demand.
The project has received support from Hampshire County
Council and Hampshire FA. Some of the S106 monies
collected are specifically for expenditure on a school site
and can be used towards providing new sport and
recreational provision.
The Vyne Community College has been identified as a
suitable location for the new artificial pitch and is included
as a potential site in the 2015 Playing Pitch assessment.
The artificial pitch would be made available for community
use in the evenings and weekends with school usage
throughout the day. The artificial pitch would be made
available to the public during the school holidays with
daytime football camps proposed subject to demand. This
is the business model endorsed by the Hampshire FA and
Sport England to ensure the pitch gets used to its
maximum potential. The Vyne Community College have
been in consultation with local football teams who all the
support the project.
The project will require planning consent. Project
management is being led by Hampshire County Council
and the Community College, including funding applications
to Sport England and Football foundation. Any cost, time
or legal risks associated with the project are the
responsibility of The Vyne Community College.
Good facilities are fundamental to developing sporting
opportunities for everyone, from the youngest beginner to
the international class athlete. Outdoor sports facilities,
whether large or small, can encourage civic pride and
assist the process of revitalising neighbourhoods. Facilities
that are well designed, built to last and well maintained are
a pleasure to use and give an ample return on the time and
money invested in their construction and day to day
operation.
Revenue
The costs of general maintenance and upkeep of the pitch
implications:
will be the responsibility of the College. Officers have
recommended that an asset maintenance and replacement
plan is prepared and budgeted for by the College.
Anticipated Project Project start/completion dates are subject to all funding and
Start / Completion: planning permission being in place.
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6
Corporate Implications
6.1
Financial Implications
6.1.1
This report proposes expenditure of approximately £367,200 which can be
met from Section 106 contributions of £48,400 received to date and £318,840
developers contributions due in the future from the development on land at
Chapel Hill, Kingsclere road, Basingstoke ( BDB 14/00865/OUT).
6.1.2
Outline planning has been granted for the development for up to 578
dwellings. It is currently under the reserved matters planning stage and it is
anticipated that the development will commence around March 2016 with 50%
(£159,420) of the contributions received upon commencement of the
development and the remaining contribution (£159,420) due after
development of the first 50% of dwellings. It is unknown when the second
phase of Section 106 funding will be received.
6.1.3
The Medium Term Financial plan proposes these contributions are added to
the 2017/18 capital programme as a contribution to The Vyne artificial grass
pitch. It is expected that works on the pitch are likely to be completed before
all the monies from the development are received and therefore temporary
funding from the unallocated capital resources may be required. Subject to the
approval of the Medium Term Financial plan in February 2016, It is
recommended £367,200 is released as a contribution to The Vyne Community
College towards the new artificial grass pitch.
6.1.4
However if the housing development does not go ahead or if the funding bid to
Sport England and the Football Foundation are unsuccessful, this funding
allocation would be withdrawn.
6.1.5
There is no further capital or on-going revenue implications for the council, as
any such costs would be met by the Vyne Community College, who will be
expected to develop longer term maintenance plans for the site.
6.2
Risk Issues
6.2.1
All project management risks are the responsibility of the lead organisation.
The Vyne Community college will need to manage any issues that may arise
during the construction works. A copy of the business plan to include the
project management risks will be presented to BDBC before funding is
released.
6.2.2
There is a risk that the Chapel Hill development does not proceed as
anticipated, which may impact on the length of time before which the Section
106 funds will be received and the unallocated capital resources reserves
fund can be reimbursed.
6.3
HR Issues
6.3.1
There are no direct HR issues arising from this report.
6.4
Equalities
Developer’s contributions are sought for local sport and community
infrastructure provision needed as a result of new development. When taking
into account the Public Sector Equality Duty and the requirements of the
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Equality Act 2010, the project funded through this contribution is positive for
all protected characteristic groups particularly in relation to building good
relations between different groups. If funding is approved, the development of
the pitch will need to take into account accessibility to facilitate access to a
wide range of users.
6.5
Legal Implications
6.5.1
The S106 contributions will be allocated and spent for the purpose they were
collected as set out in the S106 agreement for BDB76932, BDB72788,
BDB77275, BDB14/00865/OUT.
6.6
Any Other Implications
6.6.1
There are no other identified implications arising from this report.
7
Portfolio Holder comment
7.1
I am pleased to confirm release of these funds for the provision of a new
artificial pitch which enhances the sporting infrastructure in accordance with
the priorities set out in the Playing Pitch Strategy.
8
Communication and Consultation
8.1
Local ward members have been consulted and give their full support to the
Vyne Community College project.
8.2
Regular discussions have taken place between the Vyne Community College,
officers at Hampshire County Council, The Hampshire FA and officers at
Basingstoke and Deane Borough council.
9
Conclusion
9.1
This scheme meets the purpose of the Section 106 contributions and has
local ward member support. It is recommended the funds be allocated and
made available to enable the partnership funding applications to be made and
the project to progress.
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