Report to Portfolio Holder for
Partnerships
13 January 2014
Subject:
Use of Section 106 Contributions to Fund Sporting
Facilities – Whitchurch and East Woodhay
Status:
Open
Report Ref:
Ward(s):
Whitchurch, East Woodhay
Key Decision:
No
Report of:
Head of Community Services
Contact:
Alex Piper, Facilities Provision Officer,
Alex.piper@basingstoke.gov.uk or 01256 845375
Appendices:
Papers relied on to
produce this report
Relevant S106 agreements
Leisure and Recreation Needs Assessment
Strategic Plan for Sport and Recreation
SUMMARY
1
This Report
1.1
The purpose of this report is to gain approval to release Section 106
developers’ contributions secured for playing fields.
1.2
The council has a legal and accounting obligation to allocate funds collected
in accordance with the requirements of Section 106 Agreements, and as part
of this process ward members and parish councils are consulted on how best
to allocate the available funding.
2
Recommendation
It is recommended that:
2.1
The 2013/14 Sport and Recreation Improvements capital budget is increased
by £15,633.
2.2
Subject to approval of the above and in accordance with the relevant Section
106 Agreements, developer contributions totalling £15,633 are released from
the 2013/14 Partnerships Portfolio capital programme (Sport and recreation
improvements) for works at:
 Testbourne Community School (Whitchurch)
 East Woodhay Parish Council (East Woodhay)
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CONTRIBUTION TO COUNCIL PRIORITIES
This report accords with the council’s Budget and Policy Framework and directly
supports the Council Plan priorities of maintaining a reputation for quality arts and
leisure, and supporting active healthy and involved communities.
GLOSSARY OF TERMS
Term
Definition
ATP
Artificial Turf Pitch
LRNA
Leisure and Recreation Needs Assessment
MAIN CONSIDERATIONS
3
The Proposal
3.1
The council’s policies with regard to obtaining and allocating Section 106
contributions are set out in the Local Plan. The council seeks to secure
financial contributions via new development towards maintaining and
improving sporting provision to encourage increased participation. There is a
commitment in the council’s Strategic Plan for Sport and Recreation to
‘Prioritise increasing the quality and capacity of existing facilities to mitigate
the impact of housing development across the borough using S106
developers’ contributions where appropriate’ and an action ‘to achieve
consensus on the allocation of S106 funds for sport and recreation’ through
discussion with ward members, parish councils and local organisations.
3.2
The two projects have been developed with local support and officers have
assessed their deliverability. This means there is consensus on how the funds
should be spent, any planning considerations have been addressed, the
schemes are affordable within the identified budget and appropriate project
and risk management arrangements are in place. The projects are therefore
ready for the release of S106 contributions secured by the council to provide
or contribute to new and improved sports and recreation provision in the area
of benefit identified in the relevant S106 agreements
4
Options Analysis
4.1
Options for projects depend largely on the scope of funds available, the needs
of the particular area and any constraints identified in the S106 Agreement.
Options will have been discussed with ward members and parish councils,
where relevant, to reach agreement on the scheme that achieves the greatest
benefits for that particular community. The S106 contribution is sometimes
only part of a collaborative funding approach.
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4.2
5
Details of S106 funding and project information
5.1
Capital programme S106 budget: Financial contribution towards, providing,
running and maintaining sporting provision - Whitchurch
Sources of Section 106 Funding
Area of
Benefit
Amount
£
Arnolds Farm, London
Road, Whitchurch
Testbourne
Community
School
324
No spend by date
71477
Whitchurch Branch
Library, Bell Street,
Whitchurch
Testbourne
Community
School
1,504
No spend by date
72782
46 London Street,
Whitchurch
Testbourne
Community
School
574
No spend by date
75457
13 Winchester Street,
Whitchurch
Testbourne
Community
School
330
No spend by date
75465
Land Known As The
Harvester Home Public
House, Winchester
Road, Whitchurch
Testbourne
Community
School
2,302
2022
75288
Land South of Harroway
Organic Gardens,
Kingsclere Road,
Whitchurch
Testbourne
Community
School
1,074
2023
S106 Ref BDB
Developer/Site
71272
Purpose of developer contributions as
set out in the S106 Agreements:
Spend by date
Financial contribution towards providing,
running and maintaining sporting provision
Proposed Project:
Contribution towards consultant to undertake feasibility study for
proposed artificial pitch at Testbourne Community School.
Project costs:
£6,108 S106 contributions
£1,232 School contribution
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Brief description:
The Strategic Plan for Sport and Recreation specifically
references the need to ‘Develop additional artificial turf pitches
serving settlement clusters in the borough’. The west of the
borough was highlighted through the LRNA as an area in which
there is a deficiency in football and artificial turf pitches.
Testbourne Community School has held meetings with officers
from the Health and Wellbeing team enquiring about the
possibility of a partnership opportunity to provide an ATP on the
school site. The concept of locating the ATP on a school site
offers dual usage, managed and used by the school, but
available to the community outside of school hours, increasing
the long term sustainability and usage of the pitch. The school
currently opens all of its facility for community use and this
approach benefits the local residents who have access to high
quality provision. The School has also recently held meetings
with the Football Foundation seeking partnership funding: the
meetings have been very positive and subject to the outcome of
the feasibility study it is possible the Football Foundation will offer
funding towards the provision of the ATP.
A further report will be presented in due course to release any
additional S106 or capital contributions as available for the
construction of the pitch
Revenue
implications:
The Community school would meet any additional costs of the
study.
Anticipated Project
Start / Completion:
The preferred consultant has been identified. Subject to a
proposed start date at end of January, the study will take 8 weeks
and be completed at end of March.
5.2
Capital programme S106 budget: Financial contribution towards, providing,
running and maintaining sporting provision – East Woodhay
Sources of Section 106 Funding
Area of
Benefit
Amount
£
Spend by date
S106 Ref
Developer/Site
74064
Harwood Court,
Woolton Hill,
Newbury
Not Specified
7,674
2022/23
75606
Land Adj West Oak
Lodge, Tile Barn,
Woolton Hill,
Newbury
Not Specified
683
2022/23
77478
Chapel Workshop,
Ball Hill, Newbury
Not Specified
396
2022/23
72438
Greenwood Copse,
Tile Barn, Woolton
Hill
Not Specified
772
None
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Purpose of developer contributions
as set out in the S106 Agreements:
Financial contribution towards providing, running
and maintaining sporting provision
Proposed Project:
Contribution towards resurfacing tennis facilities in
Woolton Hill.
Project costs:
£9,525 S106 contributions
Brief description:
The Parish Council has highlighted the need to
upgrade and improve the quality of the existing
tennis provision. The current surface is aged and is
becoming increasingly unsafe with shallow
potholes within the court. The current court is
widely used and it is hoped the regeneration of the
courts will renew interest and increase local
participation. With the help of the S106 funding the
Parish Council will be able to resurface the existing
court. This will ensure the facility is fit for purpose
for the future.
Revenue implications:
The Parish Council would meet any additional
costs of the works and will continue to maintain the
court.
Anticipated Project Start /
Completion:
The preferred contractor has been identified, it is
proposed that the works start by the end of
January/early Feb and works are due to take 1
week
6
Corporate Implications
6.1
Financial Implications
6.1.1
This report proposes expenditure of £15,633 and can be met from secured
S106 developer contributions as detailed in section 5. It is therefore
recommended to increase the 2013/14 Sport and Recreation Improvements
budget by this amount.
6.1.2
There are no on-going revenue implications as any costs would be met by the
school and the Parish Council.
6.2
Risk Issues
6.2.1
All project management risks are the responsibility of the lead organisation.
6.3
HR Issues
6.3.1
None
6.4
Equalities
6.4.1
None
6.5
Legal Implications
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6.5.1
The S106 contributions will be allocated and spent for the purpose they were
collected as set out in the S106 agreements.
6.6
Any Other Implications
6.6.1
None
7
Communication and Consultation
7.1
Local ward members for Whitchurch - Cllr Watts and Cllr Dunlop - have been
consulted and gave their full support to the school project.
7.2
Representatives from Whitchurch Town Council are involved in the
Whitchurch sports working group and support the scheme.
7.3
The local ward member for East Woodhay – Cllr Sanders – has been
consulted and gave his full support to the project.
8
Conclusion
8.1
The schemes meet the purpose of the S106 contributions, have been
assessed as being deliverable and have local ward member support. It is
recommended the funds be released to enable the projects to progress.
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