On motion of Mr. , seconded by Mr. , the following resolution was offered:
RESOLUTION NO.
A resolution authorizing an amendment to exercise the option to
renew the purchasing agreement for an extension term on a four
year renewal contract option with the vendor 3South for the
purchase of the Everbridge Alert Notification System for a cost not
to exceed ninety thousand and 00/100 dollars ($90,000.00); Parish
shall have the option to renew said agreement for a fourth year
extension term to close out this agreement at an amount not to
exceed ninety thousand and 00/100 dollars ($90,000.00) for a total
contract cap not to exceed one hundred eighty thousand and
00/100 dollars ($180,000.00) and authorization for the Purchasing
Department to issue a Purchase Order with the vendor 3South.
(Parishwide)
WHEREAS, pursuant to Resolution 118168 the Parish of Jefferson entered into a
contract with 3South and that contract had multiple options for annual extensions; and,
WHEREAS, Jefferson Parish wishes to exercise an option to extend the contract
for another year; and
WHEREAS, pursuant to R.S. 38:2212.6, such purchases shall (1) utilize a
Louisiana distributor; (2) use the competitive ordering procedures of the Federal
General Services Administration (3) receive prior approval from the Director of the
Governor's Office of Homeland Security and Emergency Preparedness, or his designee ;
and
WHEREAS, 3South is the authorized Louisiana distributor under the GSA
Contract for the Everbridge Alert Notification System; and,
WHEREAS, the purchase agreement includes one (1) year of Everbridge Alert
Notification System Service and the option to renew said agreement for three (3) one
year extension terms; and
WHEREAS, the purpose of the project is to have the capability to send an alert to
the citizens of Jefferson Parish of any emergency incident awareness and/or severe
weather conditions that may potentially affect them.
NOW, THEREFORE BE IT RESOLVED by the Jefferson Parish Council of
Jefferson Parish, Louisiana, acting as governing authority of said Parish:
SECTION 1. That the Jefferson Parish Council does hereby authorize the
execution of Amendment No. 1 to exercise the option to renew the purchasing
agreement of a third year extension term on a four year renewal contract option with the
vendor 3South for the purchase of the Everbridge Alert Notification System for a cost
not to exceed ninety thousand and 00/100 dollars ($90,000.00); Parish shall have the
option to renew said agreement for a fourth year extension term to close out this
agreement at an amount not to exceed ninety thousand and 00/100 dollars ($90,000.00)
for a total contract cap not to exceed one hundred eighty thousand and 00/100 dollars
($180,000.00) and authorization for the Purchasing Department to issue a Purchase
Order with the vendor 3South.
SECTION 2. That the Purchasing Department is authorized to issue a purchase
order(s) for a cost not to exceed $90,000 to 3South for the Everbridge Alert Notification
System.
SECTION 3. That all costs associated with this Agreement shall be charged to
Account Nos. 21430-1255-295-7745 (14321.005) and 21610-1290-7745 (16179.002).
SECTION 4. That these funds paid for through the use of State Homeland
Security Program (SHSP) and Strategic National Stockpile (SNS) and no Jefferson
Parish funds are used to provide this equipment.
SECTION 5. That the Chairman of the Jefferson Parish Council, or in his
absence the Vice-Chairman, be and they are, hereby authorized to execute any and all
documents necessary to give full force and effect to this resolution.
The foregoing resolution having been submitted to a vote, the vote thereon was
as follows.
YEAS:
NAYS:
ABSENT:
th
This resolution was declared to be adopted on this the 11 day of June, 2014.