South Waterloo Agricultural Society
Cambridge Fall Fair 2015
RULES, REGULATIONS, AND GENERAL INFORMATION REGARDING EXHIBITS
Here in after, the South Waterloo Agricultural Society will be identified as the "Society" for the
purposes of this document.
1. In order to make bookings definite, full payment must accompany the signed contract. All spaces
to be paid in full - Cash or cheque made out to "South Waterloo Agricultural Society". Please NO
Postdated cheques. After August 7, 2015, all payments must be made by Certified Cheque, Cash or
Money Order. No Refunds.
2. The Society is not obligated to accept any contracts and the Society may cancel any contract
without refund on violation of any rule, regulation or term of this contract. The decision of the
Society will be conclusive and final of any violation.
3. Exhibitors must solicit only within the perimeters of their Booths. Soliciting outside your booth
without WRITTEN permission of the Society is deemed violation of this contract.
4. Exhibitors must be open and available for viewing for the full duration of the Fall Fair
during normal business hours. Set up times will be between 10:00 a.m. – 9:00 pm,
Wednesday September 9, 2015 and also Thursday September 10, 2015 by 1 pm.
5. Exhibitors will be contacted if this application is denied, if you are not contacted then your
contract has been accepted and you will be expected to show up on dates above to set up your
booth, booth destination/passes will be given then.
6. Preferences to booth # will be given consideration, but not guaranteed. All booths will be kept
clean at all times.
7. Chairs, tables, skirting, curtains, extension cords, etc. are supplied by the Exhibitor.
8. Should any questions arise and not be provided for here-in, the Society's decision will be final.
9. The Exhibitor will indemnify and save harmless the Society, its members, directors, employees,
agents and the Corporation of the City of Cambridge from all claims for loss damage or injury to
persons or property caused through any wrongful act, neglect or default. The Society, its members,
director’s agents and the Corporation of the City of Cambridge will not be liable to the Exhibitors, its
employees’ agents, or customers for any personal or bodily injury, or damage of property. The
Exhibitor is responsible for the insurance on its own property from loss or damage in accordance
with Canadian insurance law.
10. If electrical outlets are required, please indicate on your contract.
11. Parking for vendors is available, however if you park in the designated fenced area to the side of
the building near George St. the gates do get locked up and cannot be unlocked until the end of the
night due to safety reasons.
12. NOTE: Each Booth will receive three (3) entrance passes. These will be given out at time of set
up. Additional one-day passes may be purchased for $7.00 each.
13. All Vendors with food items are responsible for filling out required information on forms
provided to you by the Society for the Waterloo Regional Health Department.
For further information contact: The Fair Office at (519)267-2267 (Leave a message)
Web Site- www.thefallfair.com
Cambridge Fall Fair Exhibitors Contract 2015
The following is a contract for the Dickson Centre Indoor Exhibitor Space.
The space rental is: $225.00 paid before June 1st, 2015 the fee after this date will be
$275.00,if you require electricity an additional fee of $75.00 is required these spaces are
limited(no curtains, tables or skirting, no chairs are provided- the vendor is responsible to
provide these for their own booth.)
AFTER AUGUST 7, 2015, ALL PAYMENTS MUST BE MADE BY CERTIFIED CHEQUE, CASH OR
MONEYORDER. NO REFUNDS.
The rates are inclusive of taxes for the four (4) full days of the Cambridge Fall Fair.
BUSINESS NAME_________________________________________________________________
CONTACT PERSON_______________________________________________________________
CONTACT ADDRESS______________________________________________________________
CITY ____________________________________POSTAL CODE______________________________
PHONE # ( ) ___________________________FAX # ( ) _________________________________
CELL # ( ) _____________________________EMAIL_____________________________________
TYPE OF EXHIBIT____________________________________________________________________
PRODUCTS DISPLAYED AND/OR SOLD_________________________________________________
NUMBER OF BOOTHS REQUIRED___________
AMOUNT ENCLOSED $_______________CHEQUE DATE _______/_____/_______ (No Post Dated)
It is understood that the attached "Rules, Regulations and General Information"
Is part of this Contract?
EXHIBITORS SIGNATURE____________________________________DATE______/______/______
NOTE: Notification of your Contract will be forwarded after review and acceptance by the South
Waterloo Agricultural Society. The South Waterloo Society reserves the right to cancel any or all
contracts or agreements. You will only be contacted if this application is denied.
TO RESERVE YOUR SPACE, PAYMENT IN FULL MUST ACCOMPANY YOUR
APPLICATION. YOU WILL BE CONTACTED ONE WEEK PRIOR TO FAIR,
IF YOUR APPLICATION HAS BEEN DENIED THEN WE WILL CONTACT YOU
IMMEDIATELY.
.
FOR FAIR USE ONLY
CONTRACT #_________________________ BOOTH # __________________
CONTACT PERSON_____________________________________
PAYMENT RECEIVED$__________________DATE_______/_____/_______
CONTRACT HAS BEEN ACCEPTED: YES________ NO ________
ALL INQUIRES, PLEASE CALL the Fair Office at (519)267-2267
(Leave a message), Web Site www.thefallfair.com