Mississippi School Nutrition Association
44th Annual State Conference
Biloxi, MS
Mississippi Coast Coliseum
and Conference Center
Oct. 31-Nov. 3, 2013
Exhibitor Contract
Company Name: __________________________________________________________
Mailing Address: __________________________________________________________
City:___________________________ State:__________ Zip:_____________________
Contact Person: ________________________ Contact Person_______________________
Telephone Number: (____) ____________ Fax: ________________ Cell______________
E-Mail Address: __________________________________________________________
Type of Product to be shown: _______________________________________________
Special Request/ Booth Number: _____________________________________________
Please list more than one choice in order of your preference
The cost for one booth is $900.00. Sustaining Industry Members receive a $100.00 discount on the first booth
with additional booths at the full price. Booths will be reserved on a first come, first serve basis.
_______Booth(s) @ $900.00………….…………………….……………….…..$__________
_______Sustaining Industry Member Booth 1 booth @ $800.00…….… ……..$__________
_______Sustaining Industry Membership@ $250.00………………….………..$__________
_______ Bingo Sponsorship @ $300.00 each ………………….…….…………$__________
_______Other Sponsorships………………………… …………………………$__________
Conference T-Shirts
______ @ $12.00 each
$___________
___Small ___Medium ___Large ___X-Large __2X-Large ___3X-Large ___4X-Large
Long Sleeved T-Shirts
______ @ $15.00 each (Must be ordered by 10/12/2012)
___Small ___Medium ___Large ___X-Large __2X-Large ___3X-Large ___4X-Large
Additional Industry Party Tickets@ $40.00 each………………..………………$__________
(2 per booth are included with registration pack). Number that will be attending _____)
Banquet Tickets @ $35.00 each………………………………….………………$_________
Total Amount Enclosed…………………….$_________
Sponsorship & Contributions
__________Door Prize for Buyers/VIP Exhibit Time $_________
__________Door Prize for Exhibit Time $_________
__________Donation for Silent Auction
__________Sponsorship of Conference Functions and Speakers $____________
(Please be sure to include your donation amount at the top of form)
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Exhibit Times:
Friday, November 1, 2013, 2:30 to 5:00 PM - Buyer’s Time
Saturday, November 2, 2013, 10:00 AM to 1:00 PM – All Participants
Load-in Time:
Load-out Time:
Friday, November 1, 2013, 7:00 AM to 2:00 PM
Saturday, November 2, 2013, 1 to 3 PM
Please Print the list of names of those persons who will need name badges for the conference:
1.__________________________
2.______________________________
3.__________________________
4.______________________________
5.__________________________
6.______________________________
Make checks payable to: Mississippi School Nutrition Association
Mail your Application(s) and Check to:
Rena’ Pritchard
Holmes County School District
Post Office Box 630, Lexington, MS 39095
(662) 834-2175, Fax: (601) 834-9060 or (601) 834-4002, e-mail: renapritchard@hotmail.com
If you have any questions, contact:
 Rena’ Pritchard, Exhibits Chair at Office (662), 834-2175, or Fax (601) 834-9060, 834-4002
 Lark Christian, Exhibits Co-Chair at Office (228) 826-1757, or Fax:
 Doris Schneider, Executive Secretary at (601) 924-9901, Cell Phone (601) 826-0127, or Fax: (601) 5100034, e-mail: ms-sna@bellsouth.net
Please accept this application for exhibit space for the MSNA Conference in Biloxi, MS, November 1-3, 2013.
Applications will be date stamped as received, with the booth assignment priority given to those applications
received first with payment. Booth assignments will be made beginning October 11, 2013 for all applications
that have included payment with application. All other assignments will be made once payment is received.
We understand that this application becomes a contract, when signed by an authorized representative of our
firm, and accepted by Mississippi School Nutrition Association, subject to the “Regulations Governing
Exhibits” enclosed with this application.
Cancellation of space and refund is subject to the following conditions. Exhibitors shall give written notice of
cancellations. If written notice is received more than 30 days prior to Conference opening (October 1, 2013) or
before), total monies less $100 will be refunded to Exhibitor. No refunds will be allowed for any cancellation
less than 30 days prior to the opening of Conference.
_________________________________________
Signature of Authorized Company Representative
_________________________
Title of Representative
Deadline for being included in Conference Program Book is October 11, 2013
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Regulations Governing Exhibits
(Incorporated into the MSNA Contract for Exhibit Space)
ASSIGNMENT OF SPACE
1. Assignment of space is on a “first come, first served” basis, with multiple booths taking precedence.
Full payment must accompany request for space.
ATTENDANCE AT CONFERENCE
1. Sustaining Industry Members and industry members of companies purchasing booths may attend annual
conference without paying a registration fee. All other industry members must pay a registration fee equivalent to
a booth fee to attend.
CANCELLATION POLICY
1. There will be a $100 processing fee for refund requests for cancelled booths submitted in writing by
October 1, 2013.
2. After October 1, 2013, MSNA will not give refunds for booth cancellations.
EXHIBIT SETUP
1. MS Coast Coliseum and Convention Center address is: 2350 Beach Boulevard, Biloxi, MS 39531
2. Exhibit space will be available for set-up Friday, November 1, 2013, from 7 AM to 2:30PM.
3. Arrangements for water must be made directly with MS Coast Coliseum and Convention Center
(MCCCC.)
4. Exhibitor load in and load out will be through the loading docks only.
5. Exhibitor load in and load out is not allowed through the main entrance. Only hand-carried items may
be brought in and out.
6. All booths should be ready for Buyer’s time viewing by 2:30 PM, Friday, November 2, 2013.
7. Exhibits will also be open on Saturday, November 2, 2013, from 10 AM to 1:00 PM. Conference
participants will be admitted to the exhibit space in two groups. One group will be admitted from 10:00
to 11:30 AM. The second group will be admitted from 11:30 AM to 1:00 PM.
8. Booths are not to be dismantled until after 1:00 PM on Saturday, November 2, 2013. A drawing for
exhibitors for one free booth for the 2014 conference will be held after exhibits close. Exhibitor
representative must be present to win.
9. The Product Survey Form is attached and should be completed and printed for distribution by exhibitors
showing food products.
10. The form for Featured Items will be e-mailed to exhibitors and must be completed and e-mailed to
Kenny Coker at kcoker@itawamba.k12.ms.us by October 1, 2013
KITCHEN USE
1. Requests for use of kitchen facilities must be made in advance. A holding kitchen with freezer space,
refrigerated space, and limited oven space is adjacent to the exhibit space.
2. Exhibitors needing use of kitchen facilities should contact Doris Schneider at ms-sna@bellsouth.net
prior to October 11, 2013.
EXHIBITOR SERVICE KITS AND ELECTRICAL DISTRIBUTION
1. Convention Display Services will provide for the distribution of electrical power from the available
electrical system and at the exhibitor’s expense will provide temporary interconnecting cords and
connections.
2. Arrangements for water must be made directly with MS Coast Coliseum and Conference Center.
3. Mississippi School Nutrition Association will post an Exhibitor Service Kit on their website. Payment
will be made to the Convention Display Services.
HOUSEKEEPING
1. MCCCC will not go into the individual booths to empty trash cans or clean.
2. MCCCC will provide large lined trash cans throughout the room and will empty trash cans during show
hours.
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SHIPPING AND DELIVERIES
1. Under no circumstances will the MCCC accept or store deliveries of show equipment, displays,
boxes or other merchandise from exhibitors. All such deliveries will be refused. All return
shipments must be removed from the premises on Saturday, November 2, 2013.
2. Convention Display Services will provide shipping instructions and rates for material handling services
in the Exhibitor Service Kit to be posted.
3. Carriers may make direct to site deliveries at the loading dock beginning at 7:30 AM on Friday,
November 1, 2013. Convention Display Services will accept and deliver shipments to your booth. Rates
for this service will be included in the Exhibitor Service Kit to be posted.
4. Exhibitors are allowed to load-in and load-out their own vehicles at the dock. Exhibitors are advised to
bring their own carts or dollies. Exhibitors will not be allowed to drive onto the show floor or remain
parked at the dock any longer than required for load-in or load-out. No load-in or load-out through
the main entrance except for hand carried items. No exceptions.
5. Use of forklifts by exhibitors is prohibited. Forklift service is available only through Convention
Display Services. Rates for this service will be included in the Exhibitor Service Kit to be posted.
Product Survey Form for Exhibitors Showing Food Products
Product Survey Form Instructions
1.
Form is designed to be printed front and back and cut in half along dotted line.
2. Exhibitor completes information on Exhibitor side:
Product Survey Form with Product Information
3.
Distribute in booth during Buyer’s time to Directors and Buyers
4. Directors/Buyers complete back side of form and place in drawing box
5. After drawings, completed forms are given to MDE Purchasing Division
Questions about form, contact Doris Schneider, Executive Secretary, MSNA at ms-sna@bellsouth.net
or call 601-924-9901
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Product Survey Form with Product Information
(Exhibitor should complete and have available for each product shown)
Manufacturer: ______________________________
Brand Name: _______________________________
Product Name: ______________________________ Product Code: ___________________
Description of Product: ______________________________________________________
________________________________________________________________________
Meal pattern component met by this product: _____________________________________
Serving size required to meet CN meal pattern: ___________________________________
CN Labeled: Yes ____ No _____ Estimated Cost per serving: ___________________
Package (Case) Contents: _______________ Number of Servings/Container __________
Broker/Manufacturer Representative Contact: ____________________________________
Phone:______________E-mail:________________________________________________
(OVER)
--------------------------------------------------------------------------------------------------------------------Product Survey Form with Product Information
(Exhibitor should complete and have available for each product shown)
Manufacturer:______________________________
Brand Name:_______________________________
Product Name: ______________________________ Product Code: ___________________
Description of Product:______________________________________________________
________________________________________________________________________
Meal pattern component met by this product: _____________________________________
Serving size required to meet CN meal pattern: ___________________________________
CN Labeled: Yes ____ No _____ Estimated Cost per serving: ___________________
Package (Case) Contents: _______________ Number of Servings/Container __________
Broker/Manufacturer Representative Contact: ____________________________________
Phone:______________E-mail:________________________________________________
(OVER
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Product Survey Form
(To be completed by School Food Service Director/Buyer from
School Districts Participating in the Statewide Purchasing Program)
CN Director’s Name___________________ School District: ______________________
I am interested in this product:
Yes __________ No ____________
I would menu (or otherwise use) this product: 1 time per week__ 1 time per month____
I would only use this product only occasionally (less than once per month) __________
All above lines must be completed to be eligible for prize drawing!!!
Comments:_______________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Product Survey Form
(To be completed by School Food Service Director/Buyer from
School Districts Participating in the Statewide Purchasing Program)
CN Director’s Name___________________ School District: ______________________
I am interested in this product:
Yes __________ No ____________
I would menu (or otherwise use) this product: 1 time per week__ 1 time per month____
I would only use this product only occasionally (less than once per month) __________
All above lines must be completed to be eligible for prize drawing!!!
Comments:_______________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
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