MINUTES OF THE PAPATOETOE INTERMEDIATE SCHOOL BOARD OF TRUSTEES
23rd February 2015
Meeting held in the Principal’s Office – 6.00 p.m.
Present
Christine Nurminen [Board Chairperson/Selected Member], Pauline Cornwell [Principal], Selina
Groube [Parent Elected BoT Member], James Senior [Parent Elected BoT Member], Helen Senior
[Parent Elected BoT Member], Kris Rai [Selected Member] and Clyde Young [LSM – Personnel and
Finance]
Late
Kobus van Schalkwyk [Elected Staff Trustee]. Kobus joined the meeting at 6.15 p.m. after attending
the Tironui meeting for students and families.
In Attendance Barbara Ferregel [BoT Secretary], Kris Morris-Vette [Watershed], Donna Young
[Assistant Principal], Innes Jephson [Assistant Principal] and Emile Va’afusuaga [RTLB Cluster
Manager].
Christine welcomed Kris, Donna, Innes and Emile to the meeting.
Kris Morris-Vette (Watershed) (presentation took 20 minutes)
Master plan - Kris presented the plan to the Board.
This was very positively received.
 Modern face to GSR side of the school.
 No loss of fields.
 Current buildings modernised.
 Gym becomes a multi purpose space.
 Admin will move to the GSR side of the school.
 Main entrance off GSR.
The project will be ‘built’ in 6 Stages – this does not mean it will be completed in 6 years !!! Watch
this space.
Christine moved that the Board accepts the Master Plan as is.
Kris will now present this to the Ministry on the Boards behalf.
Thank you Kris - exciting times ahead. [Kris then left the meeting].
Donna Young and Innes Jephson (presentation took 20 minutes)
Donna and Innes presented the 2014 Student Achievement Data along with 2015 Curriculum
Handbook. [powerpoint slides attached]
Student Achievement data – focus is on Maths/English this year.
2015 Curriculum Handbook is a working document – powerpoint slides attached.
Christine thanked both Donna and Innes for a very informative presentation. The Board are looking
forward to a successful year.
[Both Donna and Innes then left the meeting]
Emile Va'afusuaga RTLB Cluster Manager (presentation took 45 minutes)
Emile presented the RTLB Manawanui Cluster Strategic and Annual Plan 2015 - 2017
Power point slides are attached.
To help put this document together the team has been consulted along with outside agencies. RTLBs
work alongside the teacher for the student and family.
Board approved the Strategic and Annual Plan 2015 – 2017 in draft form.
Moved - Christine
Seconded - Pauline
Carried unanimously
Thank you Emile for a thorough presentation.
[Emile then left the meeting].
Schedule of Key Decisions
No. 1 Approval of Strategic and Annual RTLB Plan
Draft plan approved earlier in the meeting
No. 2 RTLB Snapshot to be submitted to the Ministry.
Pauline moved that this be approved
Seconded – Selina
Carried – Unanimously
No. 3 Approval of Analysis of Variance – PIS [along with Student Achievement and Curriculum]
Kris moved the approval of this document subject to additional detail around data.
Last years data used to set targets for this year.
Seconded – Pauline
Carried – Unanimously
No. 4 Carried over until the March meeting
No. 5 Term dates for 2016 were approved by the Board
Moved – Christine
Seconded – Helen
Carried – Unanimously
No. 6 Master Plan – approved earlier in the meeting
No. 7 Selecting replacement BoT Members
Discussion held as to how to fill this vacancy – either by By-Election or Selection.
Christine moved the motion that the Board advise the community of vacancies on the Board.
Nominations are invited and if received a By-Election will take place. If no nominations are
received the Board will advise the Community in the next school newsletter that the Board
has decided to fill this vacancy by ‘selecting’ a new Board Member.
Seconded – Helen
Carried - Unanimously
No. 8 Selina Groube’s resignation.
Christine reluctantly moved the Board accept Selina’s resignation.
Seconded – James
Carried – Unanimously
The Board wish Selina all the best with her new career. Christine thanked Selina for her
leadership, kindness and commitment to our students and staff. Selina will be sadly missed
on the Board.
No. 9 NZSTA AGM
The Board all agreed with the change of format of the enclosed forms.
James, Kobus and maybe Pauline will represent the Board at the Conference 3rd – 5th July
and will vote on behalf of the Board. To be confirmed at the March meeting – Barbara will
then go ahead and do the registration.
Moved – Christine
Seconded – Pauline
Carried – Unanimously
No. 10 Telecom Contract Renewal.
This document was tabled and signed by Christine.
No. 11 Approval of consent application for Music Room.
Moved – Kobus
Seconded – Selina
Carried – Unanimously
No. 12 Change of Property Sub Committee Dates
Moved – Pauline
Seconded – Christine
Carried - Unanimously
November minutes were passed as a true and correct record.
Moved
Christine
Seconded
Helen
Carried
Unanimously
Matters arising
Nil
Principal’s Report and RTLB Report
All members had received copies.
New RTLB appointment – Ben Afele
Recommendations from the Principal’s Report
1.
2.
3.
4.
5.
6.
7.
8.
9.
That the Board accept the resignations of: Gillian Lolesi and Allyson Morrison
That the Board accept the fixed term appointments: Rangihakiwi Panapa, Dave Beazley, Dianne Lewis
and permanent appointment of RTLB – Ben Afele.
That the Board approve the allocation of MU and responsibilities as outlined in the staffing schedule
That the Board accept the 2014 Student Achievement Reports and all the reporting on 2014 Annual
Goals (addenda)
That the Board accept the Papatoetoe Intermediate School Curriculum Handbook
That the Board accept the 2015 Budget, approved by Clyde Young LSM finance
[carried over to the March 2015 meeting]
That the Board approve the Property Master Plan, as provided by architects ‘Fat Parrot’
That the BoT approve the suggested 2016 term dates (addenda)
That the BoT approve the Occupancy Agreements for Mt Richmond and Manawanui RTLB Cluster 10
That the Board accept the Principal’s Report and RTLB Report
Moved – Pauline
Seconded – Christine
Carried - Unanimously
Correspondence
 Teacher Release Policy was discussed and approved.
Moved – James
Seconded – Christine
Carried – Unanimously
 Discussion on ‘Refined Brothers Project’ – group of staff have put together a programme to
address behaviour and help raise self esteem. Students on the programme will be mentored
the whole way. They will need to earn the right to move out in to other schools to run sports
programmes etc. Pauline has approached local primary schools to come in and discuss the
possibilities of the programme.
All Correspondence – tabled and distributed was accepted.
Moved – James
Seconded – Kris
Carried – Unanimously
Kris discussed with the Board the possibility of approaching ‘someone’ to come in after school and
coach students in Maths.
 Pauline will speak with Principal of Kings College to see if a Year 13 student would be
interested in this – maybe this could be part of their Out Reach Programme.
At 8.50 p.m. Christine moved that the Public be excluded from discussion of confidential items
relating to personnel matters because of their sensitive nature.
The ‘in committee’ discussion closed at 9.10 p.m. and the regular meeting resumed.
Pauline was asked to action the decisions made in-committee.
Finance
Clyde circulated the current Profit and Loss.
Clyde moved the report be accepted
Seconded – Christine
Carried – Unanimously
Property
Property report was circulated to all Board Members
Moved the report be accepted – Christine
Carried – Unanimously
Conflict of Interest
Board members were asked to complete a ‘Conflict of Interest Form’
Self Review Forms
Completed by Board Members
Meeting closed at 9.40 p.m.
Next meeting Monday 23rd March at 6.00 p.m.
Signed ______________________________________________ Date __________________