JOB DESCRIPTION: TREASURER
The Treasurer is an elected and voting board position reporting to the President. The Treasurer shall be responsible for
all monies and assets of the corporation. The Treasurer shall see that all monies are deposited as quickly as possible in
the Chapter’s accounts and that all ledgers and accounts are maintained with current normal accounting practices.
Main Duties:
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Coordinate and facilitate the transition when transition of office occurs.
Receive and deposit all monies into the Chapter accounts, opening the ledgers at reasonable times and
places to interested members.
Manage the Chapter’s chart of accounts.
Match expenses to budget items.
Document yearly budget.
Attend all BOD meetings and submit a written financial report at each.
Notify the bonding agency of change of officers within one month after being elected, receive a written
acknowledgement that the bond will be enforced for the coming fiscal year, and submit a copy to the new
Board of Directors at their August meeting. Cost of said bond shall be paid by the Chapter.
Obtain the necessary cards and submit motion to the Board of Directors for resolutions to change all
financial accounts as of July 1st.
All withdrawals or transfer of money over two hundred and fifty dollars ($250.00) shall require two out of
three of the following signatures:
 President, Treasurer, President-Elect
The President-Elect can sign only when the President or treasurer are unavailable.
Create, submit, and maintain corporation reports and filings, along with the President:
 Annual Chapter report
 990 Form, 1099 Form for all instructors
Provide monthly performance-to-budget reports to each board member at the BOD
meeting.
Create invoices for classes in session with the instructors supplied data.
Maintain a payment method for chapter events.
Pay invoices over fifty ($50.00) only if it is approved through budgeted expenditures, or
is a signed requisition by an authorized officer, or specific approval (in each instance)
by the Board of Directors and secured with proper receipts.
Each board member shall report on actual expenses versus the budget at each monthly board meeting.
Update/maintain the Treasurer’s “Detailed Position Guide” and forms, contracts, etc. related the
chapter and on file with the chapter Secretary.
Technical Requirements:
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E-mail, internet and phone access.
Have read and fully understand the job description, APICS Cleveland Chapter by-laws, and rules set forth
by the National Organization
Required Skills:
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Leadership, motivation, teambuilding, communication, organization, project planning, negotiation.
Typing and computer skills: word processing, spreadsheets, Internet skills, databases, graphs and charts.
Familiarity with APICS body of language.
Writing skills (grammar, spelling, proofreading).
Public speaking and presentation skills.
Minimum Time Requirements:
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BOD meetings: 1 per month, 2 hours per meeting
Professional Development Meetings: 1 per month, 8 per year, attend as many as possible
Transitional Meeting: 1 per year
5-15 hours additional per month, depending on the level of chapter activity
Last Update: August 23, 2005