JOB DESCRIPTION/COMMITTEE
JOB TITLE:
TREASURER
COMMITTEE RESPONSIBILITY: FINANCIAL COMMITTEE
(FUNDRAISING AND SCHOLARSHIPS)
ISSUE DATE:
9/94
REVISION DATE:
5/95
/
3/11
JOB REPORTS TO: BOARD OF DIRECTORS
ACCOUNTABILITY STANDARDS:
The Treasurer receives, disburses, manages and accounts for the funds,
assets, and securities of the Association as directed by the Board of
Directors.
The Treasurer works with the Board of Directors to promote
financial stability.
The treasurer shall be custodian of all monies of the Component and the
Tax Exempt number which can be shared with the Districts for business and
educational purposes.
PREREQUISITES:
1.
2.
Has been active at the District and/or component level at least one
year.
Agrees to a two year commitment and consents to serve the
following year as a committee member/ resource person.
SPECIFIC JOB DUTIES/RESPONSIBILITIES:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Prepares and submits an annual budget to the Board of Directors for
approval, recommending:
a.
Monies for scholarships and other financial awards.
b.
Financial assistance for RMPANA Representatives to
attend ASPAN Representative Assembly and Leadership
Development Institute.
c.
Registration fee for the President to attend Retreat in
The Rockies.
d.
Annual RMPANA dues, possibly investing of reserve
funds, and fund-raisers needed to supplement treasury.
Requests from all chairpersons a projected budget to be submitted
for the following year’s budget.
Assists officers and chairpersons with proper reimbursement
proceedings.
Monitors compliance with budget on an ongoing basis.
Obtains from the bank a Certificate of Authority (check signing
authorization) at transfer of responsibility. Fills out the form
appropriately and returns it to the bank. It is recommended that
there be two individuals who have authority to sign checks, the
treasurer and president or another appointed Board member.
Collects and deposits monies from workshops and fund-raisers.
Pays all organizational bills.
Enters all credits and debits in the Accounting program to cause
and purpose.
Balances accounting books monthly.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
REVIEWED
Arranges and is present for an audit of the Association's books
at transfer of responsibility or every two years.
Receives monies from ASPAN for RMPANA membership. Records, and
distributes 40% of the dues to the appropriate District Treasurer,
with membership listings.
Reviews member scholarship applications and with approval by the
committee or president, awards monies based on accrued points and
dollar amount assigned per point as decided by Board/committee or
policy.
Awards nursing scholarship monies to individuals as chosen by the
education or board selected committee.
As a member of the Education Committee, provides assistance before
and during seminars by:
a.
Paying and/or reimbursing all conference expenses per budget.
b.
Providing a financial statement of Income and Expenses for
each workshop and submitting to the Education Committee
Chairperson and Board of Directors.
c.
Assisting District treasurers with co-sponsored seminars.
Submits filing fee to the State of CO by March and submits the
federal tax documents by June as required to maintain tax exempt
status.
Reviews current balance sheet and income statement at all Board of
Directors’ meetings.
Submits a report or article to the Editor of the Air Exchange for
Edition.
Obtains reports of financial activity from the Districts using the
same tax exempt number to include any interest earned for the year.
Keeps all records, bank statements, and receipts on file for seven
(7) years. Requests Board of Directors’ permission to shred older
files.
Collects receipts and Expense Reimbursement/Extended Funding
Forms within 30 days of event before making any reimbursements. The
treasurer will consult with the President prior to making payments.
Submits a mid and year-end report to the President on activities of
the fund raising and scholarship committees, to include a
projected budget for the following year.
Shall not receive compensation for his / her services as such, but
may be reimbursed for reasonable expenses incurred to attend
meetings serving the interests of RMPANA.
8/99
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11/13
9/04
11/07
11/10