ROAD ACCIDENT FUND
VENDOR BRIEFING SESSION
RAF/ 2012 /00021
Date: 30 July 2012
Time: 10:00
AGENDA
Background
Mandatory Documents
Evaluation Criteria
Disqualification of bids
Submission of bids
Contact Details
Purpose of the RFB
Questions and Answers
Background
RFB: RAF/2012/00021: PANEL OF ATTORNEYS FOR THE ROAD
ACCIDENT FUND (RAF) TO PROVIDE SPECIALIST LITIGATION
SERVICES
Advertised on 13 July 2012
Closing on 20 August 2012
Background
The RAF wishes to list suitably qualified legal firms from all provinces to
provide specialist litigation services as per the following category:
1. Magistrate Court / Regional
2. High Court
3. High Value Matter (± R3 million)
Bidders must submit a separate bid for each category.
Mandatory Documents
Standard Bidding Document (SBD)
Tax Clearance Certificate
Bid Conditions
BEE certificate
Evaluation Criteria
Evaluation will be based on the following:
• Technical Functional Mandatory (Comply or Not Comply) – Bidders who do
not meet the mandatory requirement will be disqualified.
• Technical Functional Requirement (100 points)
• BEE Evaluations (10 points)
Evaluation Criteria
Mandatory requirements
A Partner or a Director must have five years experience on
third party claims.
As proof, please furnish company profile detailing when the
firm was established, for how long it has been in operation and
the experience of the partner or director
The lead personal injury attorney must have in excess of five
(5) years post admission experience
Note: The lead attorney refers to the principle attorney of the
firm or head of the personal injury department.
Please furnish CV’s of the lead attorneys.
Evaluation Criteria
Mandatory requirements
The Service Provider must provide a certificate of good standing
not older than 6 months, from the appropriate Law Society in
respect of each attorney who will deal with the RAF.
The Service Provider may not act for any claimant against the
RAF after entering into the attached Service Level Agreement.
The Service Provider must furnish a valid certificate of its
Fidelity Fund.
The bidders must confirm that they have read and understood
the terms and conditions set-out in the attached Service Level
Agreement (Annexure G) which include terms and conditions
that the bidder must accepts, in the event that the RAF awards
a contract to the bidder pursuant to this bid.
Evaluation Criteria
Mandatory requirements
The Service Provider must furnish a certificate of insurance in
respect of professional liability to the value of not less than R20
million on appointment of the panel.
Note this is only applicable to High Court and High value matters
Technical Evaluation Criteria
Functional criteria
Points
Civil Litigation
20
Personal injury
30
Negotiations and drafting skills
10
SLA satisfaction
10
Infrastructure
20
Track Record
10
100
Total
[Insert presentation title]
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Disqualification of bids
Bidders shall be disqualified if they fail to:
Submit a valid and original tax clearance certificate
Complete questionnaires in full
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format
Submission of bid responses
Original signed bid document and Proposal clearly marked and indexed
with all pages numbered
2 hard copies, submitted in a sealed envelopes.
Submission Address:
 RAF Menlyn Reception
38 Ida street Menlo Park Pretoria
[Insert presentation title]
Page 12
Submission of bid responses
Bid responses sent by courier must reach the reception at least 36 hours
before the closing date to be deposited into the bid box
Submission Register must be signed at the reception by bidder when
submitting bid documents.
Important note:
Please ensure that the attendance register has been signed
Name of company
Contact details
Late bids will not be considered
• NOTE: Bidders must submit responses for each category separately and clearly marked e.g. Annexure F 1
Magistrate Court.
[Insert presentation title]
Page 13
Contact Details
All queries must be forwarded to annah@raf.co.za and
ameliar@raf.co.za
Enquiries and clarification will close not later than 08 August 2012 @
11H00.
Main Services Required
•Advice on the RAF Act and related legislation
•Assist in investigating claims
•Advice on the use of medical and other experts
•Opinions on merits and quantum
•Negotiating settlement with claimants’ attorneys
•Representing the RAF in Court
•Representing the RAF at taxation of bills of cost
•Any other civil litigation required by the RAF
Assessment of Technical Criteria
SCORING CRITERIA
0 – 3 years
At least once a year
At least once in six
months
At least once a month
Weekly
Daily
3 – 5 years
5 – 10 years
10 – 20 years
Te c h n i c a l C r i t e r i a T h r e s h o l d
CUT-OFF 1
65/90
LEGAL SKILLS AND EXPERIENCE
• Civil Litigation
• Personal Injury Law
• Negotiation and Drafting
60
20
30
10
INFRASTRUCTURE
• Hardware
• Software
• Communication
• Document Services
• Premises
20
4
4
4
4
4
SLA SATISFACTION
10
CUT-OFF 2
REFERENCE CHECKS
70/100
10
Thank you
Questions and
Answers