Enterprise Project Portfolio
Management Solution
RAF/2014/00020
Compulsory Briefing Session
Centurion
15 July 2014
AGENDA
1.
Welcome
2.
Introduction of the RAF members
3.
Circulation of Attendance Register
4.
Presentation By RAF :
a)
b)
5.
Q&A
6.
Closing
Procurement – Process and Compliance
Projects – Scope/specification
BACKGROUND
• The Road Accident Fund is in need of a service provider to
provide an Enterprise Project Portfolio Management
(EPPM) Solution.
• Delivery Address:
Road Accident Fund (RAF)
Head Office
Eco Glades Office Park, 420 Witch-Hazel Avenue
CENTURION
(at the reception)
This is a request for bid
Details of the Bid
REQUEST FOR BID:
THE ROAD ACCIDENT FUND HEREBY REQUESTS PROPOSALS
FROM SUITABLY QUALIFIED AND EXPERIENCED SERVICE
PROVIDERS TO PROVIDE AN ENTERPRISE PROJECT PORTFOLIO
MANAGEMENT (EPPM) SOLUTION
• Compulsory briefing session 15 July 2014.
• Closing date 29 July 2014.
• All questions / enquiries outside this forum will be via email to:
StephenV@raf.co.za not later than 11:00 on 22 July 2014.
• Questions/ Answers will be published on the RAF website on 23 July
2014.
Compliance
• Compulsory Documents (Valid & Original Tax Clearance Certificate)
• Please ensure that the bid document is signed where required
• Completed proposal should be submitted
Evaluation Criteria
Mandatory Requirements
The following specific requirements must be met by the bidders and it
will be expected of bidders to supply proof or confirm their commitment
where applicable.
•
The bidder must confirm that they have read and understood the terms and
conditions set out in the attached Service Provider Agreement (Annexure H) which
terms and conditions the bidder accepts, in the event that the RAF awards contract to
the bidder pursuant to this bid. The bidder must confirm that they have complied with
the requirement set out in the footnote to clause 1.7 of schedule of Annexure H by
submitting with the bid:
A.
A Proposal
B.
A Project Implementation Plan
C.
A Pricing Schedule
•
Failure by the Fund and the successful bidder to conclude a contract within 14 days
following the issuing by the Fund of the award letter to the successful bidder, will
result in the bid being deemed to be non-responsive which will then entitle the Fund
to consider other responsive bids and award the tender to another bidder or bidders.
Evaluation Criteria
Mandatory Requirements
The following specific requirements must be met by the bidders and it
will be expected of bidders to supply proof or confirm their commitment
where applicable.
•
The bidder must provide a letter of accreditation or certificate from all solution
vendors whose solution(s) the bidder proposes to implement, to confirm that the
bidder can supply, install and support the proposed solution. Please attach a copy of
the letter(s) or certificate.
•
The bidder must provide proof that the resource(s) to be utilized on the project are
certified by the solution vendor(s). Please attach a copy of the accreditation letter(s).
NB:FAILURE TO COMPLY WITH ALL OF THE MANDATORY
REQUIREMENTS WILL LEAD TO DISQUALIFICATION
Technical / Functional Requirements
Technical criterion will be evaluated against the following detailed
requirements:
Track record (30 pts)
Bidders are requested to send the attached reference questionnaires to at
least three (3) of their clients where similar services were rendered and
attach the completed reference check questionnaires to the bid response.
Proposal (30 pts)
The bidder must provide a Proposal which provides details of the proposed
EPPM solution.
Project Implementation Plan (40 pts)
The bidder must provide a Project Implementation Plan which details the
timeline for the service and products to be provided to RAF.
Technical / Functional Requirements
Bidders scoring 60 points or more out of 100 points on functional /
technical criteria will be further evaluated on Price and BEE.
Evaluation
90/10 principle will be used.
Price and BEE
• Bid response format to be strictly adhered
to for easy reference
• Please refer to the bid document
QUESTIONS
?
SPECIFICATION
• Please refer to the bid document
QUESTIONS
?
THANK YOU