Date: 15 January 2013
Time: 09:00

Background
Mandatory Documents
Evaluation Criteria
Disqualification of bids
Submission of bids
Contact Details
Purpose of the RFP
Site Viewing
Questions and Answers

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RFP: RAF/2012/00031: Request For Bid:Replace, Repair and Refurbish
Air-Conditioning System, Supply and Installation of a Building
Management System and three years (3) Maintenance of the Air-
Conditioning and BMS for the RAF Menlyn Office
Advertised on 07 December 2012
Closing on 30 January 2013

Standard Bidding Document (SBD)
Tax Clearance Certificate
Bid Conditions
BEE certificate

Evaluation will be based on the following:
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Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified.
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Technical Functional Requirement (100 points)
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Price and BEE Evaluations (90/10 points)
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Mandatory requirements
The bidder must be an accredited CIDB (ME) grading level four (4) and above.
Documentary proof of accreditation must accompany the bid response.
The bidder must provide a copy of their Health and Safety Plan.
The bidder must provide all risk insurance cover as per the below amounts:
RISK INSURANCE DESCRIPTION
Theft & malicious damage
Transit and off-site storage
Surrounding property limit
Additional removal of debris
COVER AMOUNT
R50 000.00
R50 000.00
R500 000.00
R25 000.00
Claims preparation costs
Public liability limit
R10 000.00
R10 000 000.00
NB. The bidder must provide a copy of a public liability insurance cover and details thereof.

Functional criteria Points
The bidder must have relevant experience in the Maintenance and Service of
HVAC. Please provide three references of similar work done in the past 3 years; indicating the Company Name, Contact Details, Scope of Work, Duration of the
Contract (start and end date) email address.
25
The bidder must be Reseller Or Agent. Please provide a letter of confirmation
This information is subject to verification.
The bidder must have at least 2 experienced service technicians with an NQF 4 qualification and five years experience for the maintenance and service of the
HVAC plant and BMS. Please provide curriculum vitae’s.
5
The bidder must be an installer of BMS's. Please provide three references where installation and Maintenance of BMS’s was done in the past 3 years; indicating the Company Name, Contact Details, Scope of Work, Duration of the Contract
(start and end date) and email address.
25
15
5
[Insert presentation title]

Functional criteria
Presentations
Project Implementation plan to include the following:
Heat Ventilation Air-Condition RAF Menlyn (current condition)
Refurbishment
Maintenance And Service
Building Management System
Guarantees
All bidders who score 55 or more out of 75 points will be shortlisted for presentation.
All Bidders who score LESS than 75 out of 100 on functionality including presentations will not be considered for further evaluation on Price and BEE
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Points
25

Bidders shall be disqualified if they fail to:
Submit a valid and original tax clearance certificate
Complete questionnaires in full
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format

Original signed bid document and Proposal clearly marked and indexed with all pages numbered
One original and two (3) hard copies, submitted in a sealed envelopes.
Submission Address :
 RAF Menlyn Reception
 38 Ida street Menlo Park Pretoria
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Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid box
Submission Register must be signed at the reception by bidder when submitting bid documents.
Important note:
Please ensure that the attendance register has been signed
Name of company
Contact details
Late bids will not be considered
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All queries must be forwarded to TsholoK@raf.co.za
Enquiries and clarification will close not later than 21 January 2013 @
11H00.

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The Road Accident Fund is in need of a service provider who can
Replace, Repair And Refurbish Air-Conditioning And Install A Building
Management System For The RAF Menlyn Office.
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Maintain The Air-conditioning plant And BMS for Three Years (3).
•
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The following office have been identified for the need:
− Menlyn Branch
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The service provider/ company must have five (5) years or more experience in the Heat, Ventilation and Air Conditioning services.