Inventory Control Panel Discussion
Jamie Wheat, BFS/GA/Equipment Management
Wednesday, March 26, 2014
Introduction:
“Have You Been Involved with Asset
Management Long?” (NPMA 2001)
This presentation is a panel discussion established to share best
practices for managing assets (equipment and other types of property).
You will have the opportunity to learn from your peers and leave with a
better understanding on how to manage UC inventory.
Fact to know: UC Regents and the Federal Government require UCSD
to complete a Physical Inventory of all Capital Assets at least every two
years.
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PRESENTATION TITLE HERE
Facts to Note
• Controls: Processes designed to ensure
that an organization is working toward its
stated objectives.
•
One key control required of all UCSD
departments is: Performance of a
physical inventory assets.
•
SAS – Statement of Audit Standards
•
Business and Financial Bulletins 29
and 38
•
FAR – Federal Acquisition Regulation
•
OMB – Office of Management and
Budget
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The UC Standards of Ethical Conduct state:
Internal Controls: Internal controls are the processes
employed to help ensure that the University’s business is
carried out in accordance with these Standards, University
policies and procedures, applicable laws and regulations
and sound business practices. They help to promote
efficient operations, accurate financial reporting, protection
of assets and responsible fiscal management. All members
of the University community are responsible for internal
controls.
March 14, 2014
Source: BFS Internal
Controls Workshop
Acquisition
Property
Closeout
Maintenance
Utilization
Receipt
Records
The Life Cycle
for
Managing
Property for UC
and our
Sponsors
Relief of
Stewardship
responsibility
Physical
Inventory
Sub-recipient
Control
Reports
Inventory Control Panel Discussion
Meet the Panel:
Ken Tomory, MSO for Institute of Engineering Medicine
Debbie Mowry-Emison, Facilities/Logistics Manager for Academic
Computing & Media Services
Stephanie Schuck, Purchasing Coordinator for Division of Biological
Sciences
Hanna Choe, Fiscal Specialist for Integrative Oceanography Division
Steve Van Duine, Surplus Sales Supervisor
Jamie Wheat, Equipment Management will be the Moderator for the
discussion.
Business and Financial
Services
Thank you!
The University has adopted the principles
of internal controls published by the Committee of
Sponsoring Organizations (COSO) of the Treadway
Commission (UC Standards of Ethical Conduct).