Chatham Marketplace April Board Meeting
4/29/15
Members Present: Kathy Mohr, Sarah D'Amato, Kathleen Conroy, Jamie Saunders, David
Simmons, Katie Niver,
General Manager: David McComas
Guests: Jenny McLauren, Debbie Cameron, Doug Wakeman
Board decisions in bold italics.
1) Reading of the ends.
2) March minutes accepted by all.
3) Finance Report (Jamie):
A) Paul Finkle gave overview of outcomes for the year 2014 as compared to 2015.
B) David M. expressed concern about ongoing gross errors in inventory. This is Scott’s first
inventory, plus grocery had issues with Regis. Regis is an off-site company we pay for inventory
services, due to a scheduling miscommunication and new work crew; and also how they count
product (product on shelf-margin=CoG) has made the ordeal even more messy. David is
planning on working with data entry specialist this summer to help nail out numbers.
C) David Presented short term and long term plans to address margin and inventory. He also
presented “POP”-Preferred Owner Pricing; wants to launch this after a 3 month period to get the
numbers more accurate.
4) GM FYI (David M.):
A) David and the board had a discussion about if we should bring in an experienced controller to
train systems with staff.
B) B1-Financial Condition: margins are down and labor is up. If margins were better it would
accommodate for labor. Managing margins, new order guides, supportive training, etc. all good.
B1 accepted by all with the understanding that we are not currently compliant (David
explained why)
C) B3-Asset Protection: Employee handbook needs updating, David will consult with outside
company to offer us an update to our current handbook ex. attendance policy. Needs data “the
coop has clear guidelines for the information we collect”, operational definitions are in fact, the
data for it. Davis M. had fire marshal come out and installed new batteries in some of our
equipment to make facility safer for fire dept. Will send updates out before next board meeting
so board can vote at next meeting (5/27/15).
D) B6-Treatment of Staff: David is working with Taylor H. to write an online survey for staff to
participate in. Will have it up and completed by Taylor is heading to Europe but will have it up
and done soon. Will be on agenda for next meeting.
5) Board Business (all):
A) Review of ends: Board had discussion about ends and the future of NCG, most seem
generally happy with them. David will report on them this year
B) Unpaid ownerships: David had a prepared letter to send out to owners with unpaid
ownerships. David Simmons and Jamie will assist David with editing.
C) Annual meeting: 6/6/15, 11-2ish. David and Elizabeth will have an owner reception tent, then
annual meeting with tickets for owners who attend meeting. Need assistance from board
members to help serve food. Jamie, Katie and Kathy will help Kathleen write annual report.
Kathleen will send out info for members to look out for.
D) Board jobs: Jamie and Kathy are getting important docs together. After board elections on
6/6/15 at the June board meeting will discuss board roles for the next year Still think we should
reevaluate the committees and their relevance.
At this point the board went into an executive session.
Next board meeting 5/27/15 5:30 or 6 at Starrlight Meadery?