Florida Comprehensive
Assessment Test (FCAT)
Test Administrator Training
Reading, Mathematics,
and Science Assessments
2014 Administration
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FCAT Administration Window
FCAT Reading (2.0) & Math Retake: April 7 – April 11 (+14 & 15
makeups)
FCAT Paper: April 22 – April 25 (see session schedule)
FCAT CBT Week 1: April 21 – April 25 (28-30 as makeups)
Grades 6 ,7 and 10 Reading
FCAT CBT Week 2: April 28 – May 1 (5-7 as makeups)
Grades 8 & 9 reading and 5 & 6 Math
• Refer to specific schedule for each grade level
• Follow exact testing time and day for each session
• Refer to the 2014 FCAT Session Schedule Document posted to the
Student Assessment and Research Website. Do not deviate from this
schedule.
• Pay attention to Computer Based Testing Weeks and those subjects that
have two sessions over two days or two sessions in one day.
2 7th
• Retakes are April 7th – 11th. Must start computer based testing on the
Page 1 and 2 of the 2014 FCAT Session Schedule located
at: http://www.broward.k12.fl.us/sar/updatesManuals.htm
* Only selected students with specific accommodations will have
paper materials for the CBT grade levels/subject areas.
What’s New for FCAT 2014
• 1.) Changes to the student Testing Rules Acknowledgement
for students to sign or check off (CBT)
• 2.) Accommodations offered and used are to be marked on
the administration record
• 3.) Test Administrator should print the CBT Test Administrator
Quick Reference Guide available at
www.FLAssessments.com/AdditionalResources
• 4.) TestHear and Math Retake Scripts are available at
www.FLAssessments.com/SpringRMS
• 5.)When adding new students for retakes be careful to use
the Alternate Passing Score Flag correctly
•
Carefully review additional WHAT’S NEW and REMINDER
items regarding FCAT in the first few pages of the 2014 Test
Administration Manual
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Special Groups*
• Home Education Students: #9998
• McKay Scholarship Students: #3518
• NO SPECIAL CODES FOR Hospital Homebound Students
• Florida Virtual School Students:
Florida Virtual School Full Time: Packaged in Separate
Envelope: District #71; School #0300 (EL/MS) or
#0400 (HS)
Florida Virtual Academy: Packaged in Separate Envelope:
District #06; School #5059
*Scores not aggregated with district/school data
*Packaged separately for return and scoring
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Administration
Accommodations
ESE/504 students
ELL students
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•
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Presentation
Responding
Scheduling
Setting
Assistive Devices
Flexible setting
Flexible scheduling
Additional Time
Assistance in
heritage language
• Dictionary
It is very important that only those Accommodations on each
students’ IEP or LEP plan be given per appendix A of the 2014
FCAT Test Administration manuals
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Make-Up Procedures
• Make-up testing may begin on Day 2 of the
testing window
• Distribute make-up materials on day of testing
• Materials to be returned immediately after each
make-up session
• Maintain test security during make-ups
• Maintain separate Seating Charts and Admin
Records.
• Session 1 must be given prior to session 2.
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Additional Materials
• Calculators
 Grades 7-8 and Retake Students during Mathematics Tests (CBT students
can use either the online calculator or a calculator provided by the
school)
 Grade 8 during Science Tests
 Grades 3-6, calculators are NOT allowed
• Mathematics Reference Sheets
 Grades 5-8 and Retake Students during Mathematics Tests
(Grade 5 & 6 may use online or a paper copy made by the school)
• Science Reference Sheets/Periodic Tables
 Grade 8 during Science Tests
• CBT Worksheets (CBT Reading) & Work Folders (CBT Math)
 For each FCAT 2.0 Reading assessment schools may make a copy
of the Reading Worksheet for a student to use in each Reading
Session
 Work folders are provided for each CBT Math Session.
• Rulers

Session 2 of Grades 3 and 4 (FCAT) Mathematics contains items that
require a ruler. Do not distribute for session 1
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Student Grid Sheet
Registration Mark
Student
Information
(must be completed
by the student)
Grade Level/
Content Assessed
Form Code
Security Number Area
Student
Demographic
Information
Student
Label Area
School Use Only
DNS and UNDO bubbles
Registration Mark
Timing Tracks
Using Preidentified
Documents
• Use the label if ALL of the following
information is correct (even if other
information is incorrect)
 Student Name
 Identification Number: Use the student’s
External Number from TERMS
 District/School Number
 Grade level
• Grid any missing information in the
appropriate sections of the grid sheet.
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TEST INVALIDATION
There are DNS bubbles for each Test
Book/Test and Answer Book :
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Test Invalidation
1. Cheating or possession of an
electronic device
Grid ONLY the DNS bubble for that test
2. Defective used answer document,
3. Incorrect preidentified information on a
used document, or
4. Label placed in the wrong spot on the
test document- Grid ALL DNS bubbles on the
document.
- Do NOT attempt to remove a gummed label.
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Possible Test Invalidation
5. Illness during testing, disruptive behavior
OR Incorrect time
- Determine if invalidation is appropriate based on whether the
student had enough time to respond completely to the
test questions.
- Grid ALL DNS bubbles on the document
6. Other inconsistencies in administration
may be cause for invalidation i.e. visual
aids, timing, administration of
accommodations etc. – School should call
Student Assessment
*For CBT invalidations contact your School Coordinator
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Do NOT Invalidate
1. Student withdrew before testing
2. Student absent during entire testing
window
3. Unused defective answer document
4. Unused incorrect preidentified
information
- Return with NOT TO BE SCORED materials.
- Do NOT attempt to remove a label.
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Defective Test Book
Before testing:
 Give the student a replacement test book
 Return with NOT TO BE SCORED materials
During testing:
 Give the student another test book to
continue working
 Use a book with the same form number if
possible
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Defective Answer Document
Before testing:
 Give the student a replacement blank, non-preidentified
answer document
 Hand-grid the student information on the grid sheet of the
replacement document
 Return defective document with NOT TO BE SCORED
materials
During testing
 Give another document to continue working
 AFTER the session and under supervision allow the student
to transfer answers to the new document
 Hand-grid the student information on the new document
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Test Security
Do NOT:
 Read, reveal, or copy test items
 Interpret or read items to students
 Change or interfere with student
responses
 Read or copy student responses
 Cause achievement of school to be
inaccurately measured or reported
 Fail to follow security procedures and
test administration directions
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Proctors
• Paper Based Assessments: 1-30 students can be
tested by the Test Administrator, 31-60 requires one
additional proctor and 61-90 requires two additional
proctor.
• Computer Based Assessments: 1-25 students can be
tested by the Test Administrator, 26-50 requires one
proctor in addition to the TA and 51-75 requires two
proctors in addition to the TA.
• “Administrative Assistants”
• School system personnel:
 prepare and distribute test materials/complete student
grid sheets under direct supervision of certified
educator (if not certified)
• Non-school system volunteers:
 serve as extra set of eyes ONLY
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Test Security
 All School Coordinators, School Administrators, Test
Administrators, and Proctors must read and sign the
FCAT Administration and Security Agreement
 Test Administrators must read and sign the prohibited
activities agreement
 Never leave materials unsecured
 Count materials each time they change hands
 Return materials to school coordinator as soon as
possible
 Record security numbers
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Test Security Matrix Student
Implications
Test Security Matrix for Staff
Code:
TestTest
GroupGroup
Codes information
is required for all
Reading, Math, and Science Tests for Grades
3-10 & Retakes (including CBT):
CBT:
Paper:
SEAL Codes:
A Seal Code is a 4-digit code used to open the
2nd session of a Reading or Math 2.0 CBT
Test. DO NOT use the SEAL code until
session 2
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Security Numbers
 Track materials using security numbers
 Distribute materials sequentially
 Maintain complete list and verify each document is
returned
 Document number ranges each time the materials
are distributed and collected
 Note unused materials
 Record information on the Admin Record/Security
Checklist
 Do not record the last out of sequence “check digit”
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Administration
Record/Security Checklist
Test Administrator's must maintain the
following information :
 ALL Students Assigned to Testing Room
 Attendance Information:








(P) Present
(PI) Present but Invalidated
(A) Absent
(W) Withdrawn
Test Group Code (Grades 3-10 & Retakes)
Accommodations provided and used
Security Number(s) Assigned to Each Student
This document or a session roster is also required
for CBT rooms
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Seating Chart
Before Testing CBT and PBT
• Read manual and attend training at your school
• Sign and return the “Test Administration and Security
Agreement” and “Test Administrator Prohibited Activities
Agreement” found in Appendix C
• Prepare room for testing
• Have plan in place to collect electronic devices
• Remove or cover all visual aids
• Post Do Not Disturb signs
• Assemble materials needed for testing
• Receive test books and answer documents
• Receive and prepare additional materials
• Prepare Test Group Codes, Admin Record & Seating
Chart
• Know your school’s option for collecting materials
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Options for Collecting Materials
• Option A: Students close the test book and sit
quietly with materials in front of them until
everyone has finished.
• Option B: Students raise their hands when
finished; Test Administrators collect materials.
Students sit quietly until everyone has finished.
• Option C: Students raise their hands when
finished; Test Administrators collect materials.
Students are permitted to read a book, but may
not write, until everyone has finished.
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During Testing CBT and
PBT
•
•
•
•
•
•
•
•
MOVE AROUND THE ROOM
Have students clear their desks
Use #2 pencil ONLY
No scratch paper or electronic devices
Distribute materials, preidentified & blank
Read scripts VERBATIM
Keep accurate time
Maintain test security, Admin Record and
security documents
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After Testing CBT and PBT
● Collect test materials
● Notify School Coordinator of any missing
materials
● Remove reference sheets/rulers
● Check DNS and UNDO bubbles
● Complete
 Administration Record/Security Checklist
 FCAT Seating Charts. Front and Back of
Room and which direction facing.
 Online Comment Form
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Material Return PBT
Stack materials using cover sheets (in Appendix C):
1. Absent students (hold for make-up)
2. School TO BE SCORED
3. Home Education, McKay, CTC, and Florida Virtual
School TO BE SCORED
4. Test Administration Security Log
5. Completed Administration Record/Security Checklist
and FCAT Seating Chart
6. All NOT TO BE SCORED materials
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Before Computer Based Testing
Before CBT Testing complete PBT activities plus…
• Ensure that each student taking a CBT has taken the EPAT practice
test for either TestNav or TestHear (accommodated forms).
• Ensure that your School Testing Coordinator has set up your
sessions in PearsonAccess, has started each session and has
provided you with Session Rosters, Required Administration
Information, Test Group and SEAL codes, Seating Charts and an
option for collecting materials (A or B).
• Ensure that your School Test Coordinator has provided you with
Work Folders, CBT Worksheets, Reading Worksheets Reading
Passage Booklets (if necessary) and Student Authorization Tickets
• Remind students to submit their tests but not to exit TestNav or
TestHear upon completion of the Test
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During Computer Based Testing
During Testing• Ensure that no student is looking at another
student’ s computer monitor. Use privacy
screens.
• Note the accommodations provided on the
Administration Record and Security Checklist
• If a student logs out for any reason (lunch,
break, etc...) a staff member must resume
their session in Pearson Access. Then the
student may resume testing.
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After Computer Based Testing
After Testing● Collect and return:
1. Test Administration Security Log
2. Completed Administration Record/Security
Checklist (or session roster) and FCAT Seating
Chart
3. Work Folders, Worksheets, Paper Reference
Sheets, Reading Passage Booklets (Online
Reading Retake Accommodation only) Session
Rosters and Student Authorization Tickets
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Cannot Login to TestNav
Prior to testing:
 Ensure that the appropriate link, username and password has
been indicated in TestNav per the Student Authorization Ticket
 If you receive an Early Warning System (EWS) message, follow
the prompts to resolve that issue. These are listed at the
following link
www.FLAssessments.com/AdditionalResources
 District staff and Pearson technical assistance are available to
help with login issues.
During testing:
 If a student is kicked out or logs out of a test at any time a staff
member must resume their session in Pearson Access. Then the
student may resume testing at any work station that has
TestNav installed on it. Answers will be accessible on the new
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machine.
On-Line Comment Forms
• Go to www.PearsonAccess.com/fl
and click the support tab, then the
Spring RMS link.
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