Spring 2014
Training Materials
FCAT 2.0 Reading, Mathematics, & Science
1
Agenda
• Overview
• Daily Test
Administration
Schedules
• Students to be Tested
• Test Accommodations
• CBT Readiness Activities
• Test Materials
• CBT Test Sessions
• Pre-ID Labels
• Student Grid Sheet
• Administration and
Security Procedures
• Test Invalidations
• Defective Materials
• School Assessment
Coordinator
– Before, During, and
After Testing
Procedures
• Comment Forms
2
• Contact Information
Overview
• These training materials are based on the Spring 2014
Reading, Mathematics, & Science Test Administration
Manual (Spring 2014 RMS Manual).
• There is a separate training material for the Spring 2014
Computer-Based Testing.
• Training materials are available at
http://oada.dadeschools.net/TestChairInfo/InfoForTes
tChair.asp.
3
Retake Administration
Schedule
What’s New
FCAT Mathematics Retake
• The FCAT Mathematics Retake will be available in Spring 2014,
Fall 2014, and Spring 2015 for students who entered grade 9 in
2009 or earlier and have not yet met the graduation requirement.
• ONLY those students who entered grade 9 in 2009 or earlier and
have not obtained a passing score or a concordant score may
participate.
• The FCAT Mathematics Retake will be offered in computer-based
format. TestHear accommodated forms and paper-based
accommodations (regular print, large print, and braille) are
available for eligible students.
• There is no PreID window for the FCAT Mathematics Retake.
4
Retake Administration
Schedule*
Notes:
**Grades 10+ - 13 Reading and Mathematics computer-based test (CBT) sessions may begin on Day 1 of
the testing window, with make-up testing through Day 5, as needed.
**ADULT CENTERS Only Reading and Mathematics computer-based test (CBT) sessions may begin on
Day 1 of the testing window, with make-up testing through Day 7, as needed.
***All paper accommodations (for students with documented accommodations only) must be
administered on the first two days of the testing window (Days 1 and 2 for Reading, and Day 1 for
Mathematics).
****The FCAT 2.0 Reading Retake is administered as 2 sessions over two days, and students may take
up to half of a typical school day to complete each test session. The FCAT Mathematics Retake is
administered as 1 session, and students may take up to the length of a typical school day to complete 5
the test, but must complete the test in one day.
RMS Grades 3-5
Administration Schedule
Notes:
*Each school will have eight school days to complete each subject/grade level test, including make-ups.
All paper accommodations (for students with documented accommodations only) must be administered
on the first two days of testing for each subject/grade level test.
**Grade 5 Mathematics computer-based test (CBT) sessions may begin on Day 11 of the testing window,
with make-up testing through May 7, 2014, as needed.
*** Make-up testing only for Grade 5 Mathematics CBT, as needed.
For initial OR make-up test administrations, Session 1 MUST be administered before Session 2.
6
RMS Grades 6-8
Administration Schedule*
Notes: *Each school will have eight school days to complete each subject/grade level test, including make-ups EXCEPT for
Grade 8 Reading, only 7 days can be scheduled. All paper accommodations (for students with documented accommodations
only) must be administered on the first two days of testing for each subject/grade level test.
**Grade 6 Reading computer-based test (CBT) sessions may begin on Day 1 of the testing window, with make-up testing
through April 24, 2014, as needed.
***Grade 6 Mathematics computer-based test (CBT) sessions may begin on Day 10 of the testing window, with make-up
testing through May 6, 2014, as needed.
****Grade 7 Reading computer-based test (CBT) sessions may begin on Day 6 of the testing window, with make-up testing
through April 30, 2014, as needed
*****Grade 8 Reading computer-based test (CBT) sessions may begin on Day 12 of the testing window, with make-up testing
through May 7, 2014, as needed.
******Make-up testing only for Grade 6 Mathematics and Grade 8 Reading CBT, as needed.
7
For initial OR make-up test administrations, Session 1 MUST be administered before Session 2.
RMS Grades 9-10
Administration Schedule*
Notes:
*Each school will have eight school days to complete each subject/grade level test, including make-ups. All
paper accommodations (for students with documented accommodations only) must be administered on the
first two days of testing for each subject/grade level test.
**Grade 9 Reading computer-based test (CBT) sessions may begin on Day 6, with make-up testing through
April 30, 2014, as needed.
***Grade 10 Reading sessions may begin on Day 1, with make-up testing through April 24, 2014, as needed.
For initial OR make-up test administrations, Session 1 MUST be administered before Session 2.
8
RMS Administration
Schedule
Manuals, Back of cover page
• All schools must adhere to the daily schedule. Any deviation from
the daily schedule must be approved by the FLDOE.
• Paper-based administrations must be administered to all students on
the designated daily schedule. (Schools must begin on day 1.)
• Computer-based (CBT) administrations will require students to be
cycled through the computer lab within the designated window.
– Schools may begin on day 1 of the window but must complete all
testing by the end date.
• Grade-level subjects must be tested in the following order (*CBT):
– Grades 3 and 4 – Reading → Mathematics
– Grade 5 – Reading → Science → Mathematics*
– Grade 6 – Reading* → Mathematics*
– Grade 7 – Mathematics → Reading*
– Grade 8 – Mathematics → Science → Reading*
9
Session Lengths and Testing
Durations—Table Reference
Test
Session Length
Administered Over
Grades 3–10 Reading
2 Sessions: 70 minutes each
Two days
Grades 3–5 Mathematics
2 Sessions: 70 minutes each
Two days
Grade 6–8 Mathematics
2 Sessions: 70 minutes each
One day
Grade 5 Science
2 Sessions: 80 minutes each
Two days
Grade 8 Science
2 Sessions: 80 minutes each
One day
Reading Retake
2 Sessions: Half the length of Two days
a typical school day each day
Mathematics Retake
1 Session: The length of a
typical school day
One day
10
Manuals, Back of cover page
Students to Be Tested
RMS
• In general, all Florida public school students enrolled in
tested grade levels (Grades 3–10) participate in the FCAT 2.0,
per Section 1008.22(3)(a), F.S. Students must take the test(s)
appropriate for the grade level in which they are receiving
instruction.
Students With Disabilities
• Students with disabilities participate in the statewide assessment
program by taking one of the following:
– FCAT 2.0 without accommodations,
– FCAT 2.0 with accommodations, or
– Florida Alternate Assessment.
English Language Learners (ELLs)
• All ELLs are expected to participate in FCAT 2.0 Writing.
PBT Manual 4-5; CBT Manual 6
11
Students to Be Tested
Retake
FCAT 2.0 Reading Retake— Eligible Students
• Students who entered Grade 9 in the 2009-2010 school year and
beyond and are pursuing a standard Florida high school diploma
must pass the Grade 10 FCAT 2.0 Reading test or obtain a
concordant score on the ACT or SAT as one of the requirements
for graduation.
• The following students are eligible to participate in this
administration of the FCAT 2.0 Reading Retake:
– Retained Grade 10 or Grades 11–adult (AD) regular high school
students who have not yet passed the Grade 10 FCAT 2.0 Reading
test.
– Students who enrolled in Grade 9 prior to the 2009–2010 school
12
year but have not yet passed the Grade 10 FCAT Reading test.
PBT Manual 3; CBT Manual 4
Students to Be Tested (cont.)
Retake
FCAT Mathematics Retake
• Students who entered grade 9 in 2009 or earlier who have not
yet met the graduation requirement by earning a passing score
on the FCAT Mathematics Retake or a concordant score on the
Mathematics portion of the ACT or SAT are eligible to participate
in this administration of the FCAT Mathematics Retake.
• Students who entered grade 9 after 2009 are not eligible to
participate in the FCAT Mathematics Retake.
• Students who have received a GED diploma are not eligible to
participate in FCAT or FCAT 2.0 administrations.
13
www.PearsonAccess.com/fl
File Download Manager
(FDM)
14
Students to Be Tested
Special Programs
Special Program Students
Special Programs
District Number
School Number
Full-Time K-8
71
0300
Full-Time 9-12
71
0400
FL K-8 Virtual School Continuity Program
[Formerly Florida Virtual Academy]
50
7079
Miami-Dade Online Academy
13
7001
Florida Home Education
13
9998
McKay Scholarship
13
3518
Florida Tax Credit Scholarship
97
9999
Hospital/Homebound*
(Brucie Ball Educational Center)
13
9732
FLVS
15
*District program not in the Test Administration Manual.
PBT Manual 10; CBT Manual 6
Test Accommodations
Students With Disabilities
• Accommodations stated in the student’s current IEP or
Section 504 Plan
− Flexible Presentation
− Flexible Responding
− Flexible Scheduling
− Flexible Setting
− Assistive Devices and Tools
• Unique Accommodations Request (Briefing ID #: 14954)
• Extraordinary Circumstances (Briefing ID #: 14953)
16
PBT Manual 5; CBT Manual 6; Appendix A
Test Accommodations
SPED EMS
• Verify that all students requiring special assessment test materials have the
proper test accommodation documented in SPED EMS (Please refer to Weekly
Briefing # 15094).
– Note: Accommodations are no longer captured in the Test Accommodations field on
the Additional ESE Information screen in ISIS.
• Test Accommodations codes include the following:
–
–
–
–
–
–
Flexible Presentation – Contracted Braille (C)
Flexible Presentation – Uncontracted Braille (U)
Flexible Presentation – Enlarge Print (L)
Flexible Responding – Paper Based Test in lieu of Computer-Based Test (P)
Flexible Presentation – Unique Accommodation (Rule 6A-1.0943, FAC) (Q)
Flexible Presentation – Reading Passage Booklet (R)
• Note: Large Print is considered a “Unique Accommodation” for all CBT tests.
– Request must be submitted for FLDOE approval with justification by deadline.
17
Test Accommodations
TestHear Forms
CBT Only
CBT Manual 164-165; 193-194
Test Hear: Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a specific form
(refer to pages 164-165 in CBT manual).
Form Name in
PearsonAccess
Lrg Prt
Zoom
Con
Scr Rdr
Lrg Prt+ Con
Lrg Prt+Scr Rdr
Lrg Prt+ Con+Scr Rdr
Zoom+ Con
Zoom+Scr Rdr
Zoom+Col Con +Scr Rdr
Con+Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
18
TestHear
What’s New
• The TestHear software for accommodated computer-based
testing is undergoing a revision that involves an update to the
screen reader along with other minor functionality
enhancements. (Please refer to Weekly Briefing #15371.)
• The new software is now available for download at
www.FLAssessments.com/downloads.
• The updated TestHear software must be installed locally on each
workstation that will be used by students requiring
accommodated CBT forms.
• All previous versions of the TestHear software and TestHear
ePATs (versions prior to 2.2.0.17) must be removed from
student workstations.
19
CBT Manual 11
Test Accommodations
Reading Passage Booklets
CBT Only
• Reading Passage Booklets will be provided for eligible students taking
computer-based Reading tests who have this accommodation
identified in their IEPs or Section 504 plans.
• The booklets contain reading passages but do not contain test items.
These booklets have a security number that must be tracked at all
times.
– Students will respond to test items on the computer.
• On the day of testing, ensure that students with this accommodation
receive the correct booklet for the assessment they are taking.
– The School Assessment Coordinator must specify the correct form
in the TestNav FCAT 2.0 Reading test sessions for each student
who will use a Reading Passage Booklet (refer to page 163 in CBT
manual).
• Reading Passage Booklets are secure materials must be stored in a20
secure location before and after testing.
CBT Manual 11
Test Accommodations
Special Documents
• Test Administrators must familiarize themselves with the information
in the Special Documents section, including:
– Test configurations and materials needed for testing
– Scripts/instructions for students who test using special documents
– Student responses
– Providing accommodations
21
PBT Manual 194-318
Test Accommodations
ELL Students
English Language Learners (ELLs)
• Students who are currently receiving services in a program
operated in accordance with an approved district LEP plan:
− Flexible Setting
− Flexible Scheduling
− Assistance in Heritage Language
− Approved Dictionary
• ELL students in levels 1-4 ONLY
22
PBT and CBT Manuals Appendix A
What To Do –
Temporary Section 504
• When a student sustains an impairment / injury during
FCAT 2.0 administration, they may be eligible for Section
504 Plan
– You may consider scheduling the test on an available makeup day, if possible, to provide more time to collect written
medical documentation from the parent and schedule a 504
Eligibility Meeting
• Contact the Staffing Specialist for assistance and directions
on proceeding with a Section 504 Eligibility Meeting / Plan
• Send / provide a Notification of Meeting to the parent
• Only a designated LEA may facilitate a Section 504 Meeting
PBT and CBT Manuals Appendix A
SPED Office Contacts
NORTH

North Central (305) 827-3025
– Alfreida Robinson
SOUTH

▪ Instructional Supervisor
▪ Instructional Supervisor
– Elena Hernandez
– Lourdes Alonso
▪ Lead Staffing Specialist

North (305) 827-3025
– Kate Cadieux
▪ Instructional Supervisor
– Cindy O’Donnell
▪ Lead Staffing Specialist
South Central (786) 268-4757
− Kathy Maguire
▪ Lead Staffing Specialist

South (786) 268-4757
− Helene Chait
▪ Instructional Supervisor
– Maria McMann Sifre
▪ Lead Staffing Specialist
Readiness Activities
CBT Only
• Complete Spring 2014 Certification Tool
– https://app1.fldoe.org/CBT/CertificationTool
– Due: March 7, 2014
• Install TestNav and TestHear
• Run System Check
• District-wide Infrastructure Trial
– Wednesday, March 19, 2014
– Tuesday, April 1, 2014 (OPTIONAL)
– Complete Survey at:
https://www.surveymonkey.com/s/NRDH2LQ
Weekly Briefing #15263
25
District-Wide Infrastructure
Readiness Trial
CBT Only
Infrastructure Trial: Wednesday, March 19; Tuesday, April 1 (Optional)
•
•
•
•
•
Simulates a computer-based test using mock test items to test the vendor’s, District’s,
and schools’ hardware and network capacity prior to the operational administration.
Set up the Trial to use all computers scheduled to be used concurrently during the Spring
2014 administrations.
Manage the test sessions in the PearsonAccess Training Center
– Use the tools provided by Pearson to determine network user capacity and
bandwidth requirements
– Takes approximately thirty minutes for users to log in, complete the exercise and
submit the test
Note: Pearson is currently working to create a TestHear Infrastructure Trial form that
includes screen reader functionality. The new form that includes screen reader
functionality should be used to ensure that workstations can handle the size of the screen
reader form and to confirm that the workstation can output the screen reader audio
correctly.
Complete a brief survey at https://www.surveymonkey.com/s/NRDH2LQ by
Wednesday, April 2nd to certify that the trial was conducted to identify any problems
26
that need to be addressed prior test administration.
Weekly Briefing #15379
Test Materials
ITEM TYPES
GRADE
3
4
5
SUBJECT
TEST MATERIALS
MultipleChoice
Reading
• Reading Test and Answer Book

Mathematics
• Mathematics Test and Answer Book
• FCAT 2.0 Ruler (Session 2 only)

Reading
• Reading Test and Answer Book

Mathematics
• Mathematics Test and Answer Book
• FCAT 2.0 Ruler (Session 2 only)

Reading
• Reading Test Book
• Reading Answer Folder

Mathematics
Science
• Mathematics Test and Answer Book
(Accommodations only)
• Mathematics Reference Sheet
• Science Test Book
• Science Answer Book
PBT Manual 7-8

GriddedResponse



27
Test Materials (cont.)
ITEM TYPES
GRADE
SUBJECT
Reading
6
Mathematics
TEST MATERIALS
• Reading Test Book
• Reading Answer Folder
(Accommodations only)
• Mathematics Test Book
• Mathematics Answer Book
(Accommodations only)
• Mathematics Reference Sheet
MultipleChoice


Reading
• Reading Test Book
• Reading Answer Folder
(Accommodations only)

Mathematics
• Mathematics Test Book
• Mathematics Answer Book
• Mathematics Reference Sheet
• Four-Function Calculator

7
GriddedResponse


28
PBT Manual 7-8
Test Materials (cont.)
ITEM TYPES
GRADE
SUBJECT
Reading
8
Mathematics
Science
9
Reading
10
Reading
TEST MATERIALS
• Reading Test Book
• Reading Answer Folder
(Accommodations only)
• Mathematics Test Book
• Mathematics Answer Book
• Mathematics Reference Sheet
• Four-Function Calculator
• Science Test Book
• Science Answer Book
• Periodic Table of the Elements
• Four-Function Calculator
• Reading Test Book
• Reading Answer Folder
(Accommodations only)
• Reading Test Book
• Reading Answer Folder
(Accommodations only)
PBT Manual 7-8
MultipleChoice
GriddedResponse






29
Test Materials (cont.)
ITEM TYPES
GRADE
Retake
SUBJECT
TEST MATERIALS
MultipleChoice
FCAT 2.0
Reading
• Reading Retake Test and Answer Book
(Accommodations only)

FCAT
Mathematics
• Mathematics Retake Test and Answer Book
(Accommodations only)
• Mathematics Reference Sheet
• Four-Function Calculator

PBT Manual 7-8
GriddedResponse

30
Test Materials
CBT Only
•
•
•
•
•
•
•
Student Authorization Tickets
Session Rosters
Test Group Code
Seal Code (if applicable)
Florida Computer-Based Testing Work Folders
CBT Worksheets
Reading Passage Booklets (eligible students as an
accommodations as noted on the IEP or Section 504
Plan)
• Approved Four-Function Calculators (Mathematics
Retake Only)
• Mathematics Reference Sheets CBT Manual 8-12
31
ePAT
CBT Only
Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the computer-based
platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled with the
practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the Resources
tab.
32
CBT Manual 19; 149
ePAT
What’s New
TestNav ePATs
• Pearson has released an updated TestNav ePAT Launcher (version 2.17)
as well as new versions of all TestNav ePATs.
• Schools MUST uninstall the previous TestNav ePAT Launcher (version
2.14) and TestNav ePAT content from any computer that it is currently
installed BEFORE downloading and installing the new Launcher and
ePATs.
TestHear ePATs
• TestHear accommodated practice tests (ePATs) have also been
updated.
• The new ePATs will be posted at www.FLAssessments.com/ePATS.
• The new TestHear ePATs include an improved screen reader voice.
• Prior to installing the new TestHear software and ePATs, schools must
remove old ePATs from student workstations.
• Previous versions of TestHear software and ePATs that remain on 33
student workstations may cause errors during testing.
Chain of Custody Form
PBT Only
• Schools are required to maintain a Test
Materials Chain of Custody Form located
at www.FLAssessments.com and in
Appendix C.
– Record accurate information on the form,
including the dates and times activities are
completed, the names of the people
performing activities involving the
materials, and information about the
locked storage room.
– Retain electronic or hard copies of
completed forms after materials are
packaged for return.
PBT Manual 331; CBT Manual 219
34
District-Level
Certification Form
• Non-certified school personnel designated
by the school administrator to assist test
chairperson in handling secure materials for
statewide assessments must be granted
approval by the FLDOE. (Please refer to
Weekly Briefing ID #: 14536.)
−Deadline to submit completed form to
Student Assessment & Educational Testing
(SAET) for approval was December 6.
Signed FCAT 2.0 Test Administration and
Security Agreement Form must also be
submitted with form.
−The approval will be valid for the
remainder of the school year.
35
Preparing Test Materials
School personnel must adhere to the following policies as they prepare
test materials:
• Only the school assessment coordinator and school personnel designated
by the building/site administrator may open the shrink-wrapped packages
and affix PreID labels. Sealed test books must not be opened.
• School staff may verify and apply labels and/or complete student grid
sheets no sooner than 3 days for the Retake and 5 days for the RMS prior
to each scheduled test.
• Students are not permitted to assist in preparing secure materials before
testing or in organizing and returning materials after testing.
• The Test Materials Chain of Custody Form must be maintained at all times.
• All secure materials must be returned to locked storage and remain there
until testing.
36
PBT Manual 20; 256-257
PreID Labels
• The PreID file is based on student enrollment at your school as of:
– Wave 1: January 24, 2014
– Wave 2: February 21, 2014
• Verify the student is enrolled and will be tested
• Five elements must be correct:
– Student Name
– Student Florida ID #
– District #
– School #
– Grade level
– For Retake Only: If grade level is incorrect on a label, the
correct grade level must be gridded and the student may use
the document.
37
PBT Manual 14; CBT Manual 152
PreID Labels (cont.)
• Affix the label in the box in the lower left corner of the student grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.
• Do not use PreID labels from previous administrations.
• Do not use a preidentified document for any student other than the student
38
for whom it is preidentified.
PBT Manual 14
PreID Labels (cont.)
• If the student name, Florida ID number, district number, school number, OR
grade level is INCORRECT on a USED answer document, the student must,
under the supervision of the test administrator, transfer his or her exact
responses into a replacement answer document.
• Ensure the replacement document has the same form code if the replacement
is one of the following:
– Grade 3 Reading Test and Answer Book
– Grade 3 Mathematics Test and Answer Book
– Grade 4 Reading Test and Answer Book
– Grade 4 Mathematics Test and Answer Book
• If any student information is missing from a student label that has been
affixed to a document, add the information by gridding the appropriate
bubbles on the student grid sheet. Incorrect information on a student label
CANNOT be corrected in this manner (except for grade level on a Retake 39
PreID label).
PBT Manual 14
Student Demographics
What’s New
Student Demographic Information
• The English Language Learner (ELL) category on
student grid sheets no longer records the length of
time ELLs have been receiving ESOL services but is now
updated to record the length of time ELLs have been
enrolled in a U.S. school.
• This information can be verified in ISIS under “Legal
and Foreign Student Information”.
– Click PF3 and then click PF19
40
PBT Manual 13; CBT Manual 161-162;175
Student Grid Sheet
•The box in the
upper left corner of
the student grid
sheet must be
completed by each
student
•Do not write or
mark outside the
student
demographic
information boxes
41
PBT Manual 16
Security Numbers
Administration Record/
Security Checklist
•
•
Security numbers of secure materials
not already listed on the prepopulated checklist MUST be added
to the record with the names of the
students to whom the test materials
are assigned.
Signatures of the test administrators
and the school assessment
coordinator as well as the dates and
times for when documents are
received and returned MUST be
documented.
To access the pre-populated checklist in
PearsonAccess, go to Test Setup > Order
Additional Materials and Tracking >
Reports, and select Security Checklist
Detail from the drop-down list.
PBT Manual 19-21
42
Test Security
What’s New
Test Security Statute and Rule
Florida Test Security Statute, Section 1008.24, Florida
Statutes (F.S.), and Florida State Board of Education Rule
6A-10.042, FAC, located in Appendix B of the Spring 2014
RMS Manual, are now printed on perforated pages that
may be removed for review during trainings.
New screencast training on Test Security to use during
your school-level training session may be accessed at
http://oada.dadeschools.net/Screencasts/TestSecurity/T
estSecurity.html.
43
PBT Manual 319-324; CBT Manual 207-211
Test Security
State and District
Requirements
• Standards, Guidelines, and Procedures for
Test Administration and Test Security
available at
http://oada.dadeschools.net/TestChairInfo/In
foForTestChair.asp
– Adopted by School Board: SB Policy 2605
– General Guidelines
• Florida Test Security Statute and Rule
– Florida Statute 1008.24 – criminal
misdemeanor
– Florida State Board Rule 6A-10.042
• School Procedural Checklist (FM-6927)
• District Monitors
44
PBT Manual 17-18; 319-324; CBT Manual 14-15; 207-211
Test Security
Prohibited Activities
• Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A10.042, FAC, inappropriate actions by school or district personnel can result in
student or classroom invalidations, loss of teaching certification, and/or
involvement of law enforcement.
• Examples of prohibited activities include the following:
– Reading or viewing the passages or test items before, during, or after testing
– Revealing the passages or test items
– Copying the passages or test items
– Explaining or reading the passages or test items for students
– Copying or reading student responses
– Changing or otherwise interfering with student responses to test items
– Causing achievement of schools to be inaccurately measured or reported
45
PBT Manual 17-18; 319-324; CBT Manual 14-15; 207-211
Test Security
General Guidelines
Do
Do Not
• Provide secure storage
• Restrict access
– 3 or fewer keys
• Handle secure materials,
including affixing of labels in a
limited-access area
• Secure visual barriers on
computer workstations
• Maintain documentation
– Chain of custody
– Book assignment to students
• Train test administrators and
proctors
• Monitor students during lunch
break or extended breaks
• Allow unauthorized access to
materials or content
• Open secure materials prior to
date allowed
• Allow untrained or uncertified
staff to test students
• Coach or provide assistance
during test administration
• View, review, copy, or debrief
test content
46
PBT Manual 17-18; 319-324; CBT Manual 14-15; 207-211
Test Security
Electronic Devices
• School personnel must ensure that students do not have
access to their cell phones or other electronic or recording
devices at any time during testing, including breaks within a
test session (e.g., lunch, restroom breaks).
• If a student is found to be in possession of ANY electronic
devices during testing OR during a break, his or her test
must be invalidated.
• Students and their parents/guardians must be made aware of
this policy prior to testing.
47
PBT Manual 23, 30, 32, 343; CBT Manual 17, 24, 233
Testing Irregularity/
Security Breaches
Any event or circumstance occurring before, during, or
after the actual testing session that could impact the
security of the test content or validity of student
results.
• Damaged materials
•
• Improper handling of
secure materials
•
• Timing error
• Missing test booklet •
• Possession of cell phone
•
during testing
•
Students talking during
administration
Unauthorized access to test
content
Improper administration
procedures
Coaching of students
Student “cheat sheets”
PBT Manual 22; CBT Manual 16
Reporting Testing Irregularities
& Security Breaches
• It is the professional responsibility of all school staff to report
testing irregularities that could expose test content or
invalidate student results.
• All irregularities must be reported by the school to Student
Assessment & Educational Testing (SAET: 305-995-7520).
– Minor administration irregularities may be addressed
quickly and students’ scores salvaged if reported
immediately.
– ARDA may need to confer with the state in the resolution.
– Any criminal and all serious non-criminal incidents must be
reported directly to the Miami-Dade School Police, as per
the district’s PIM (Personnel Investigative Model).
PBT Manual 22; CBT Manual 16
Caveon Data Forensics
• The FLDOE has contracted with Caveon Test
Security to provide its Caveon Data Forensics™
for all statewide assessments.
• Caveon analyzes data to identify highly unusual
test results for two primary groups:
– Students with extremely similar test responses;
and
– Schools with improbable levels of similarity, gains
and/or erasures.
• Flagging only the most extreme results.
Test Invalidation
• A test MUST be invalidated if either of the following circumstances
occurs:
̶
̶
A student has an electronic device during testing
A student is cheating during testing
A student is given an accommodation not allowed in the FCAT 2.0 test
A student is given an accommodation not indicated on the student’s IEP,
Section 504 plan, or ELL plan
An error occurs in test administration or procedures that could compromise
the validity of test results
A student is given unauthorized help during testing
̶
̶
̶
̶
• A test MAY be invalidated if one of the following circumstances
occurs:
̶
̶
̶
̶
̶
A student becomes ill and is unable to finish
A student is not allowed the correct amount of time
A student was not provided an allowable accommodation indicated on the
student’s IEP, Section 504 plan, or ELL plan
A disruption occurs during testing (e.g., severe weather)
51
A student is disruptive during testing
PBT Manual 23-24; CBT Manual 17-18, 178
Defective Materials
Test Books
• If a defective test book is identified before testing, the student should be given a
replacement book, and the defective book should be returned with all other NOT TO BE
SCORED materials.
• If a defective book is identified during Session 1 of testing, the student should be given a
replacement book with the same form code (on the lower left corner of the front cover).
If a replacement book with the same form code is not available (Grades 3 & 4 only), the
student may use a book with any form code, and the replacement code should be
gridded on the student grid sheet.
• If a defective book is identified during Session 2, the student should be given a
replacement book with the same form code (Grades 3 & 4 only). If a replacement book
with the same form code is not available, the student may use a book with any form
code, and erase the form code bubble on the student grid sheet. Do NOT bubble the
replacement form code on the student grid sheet.
PBT Manual 14; 24-25
52
Defective Materials (cont.)
Answer Documents
• If a defective answer folder, answer book, or test and answer book is identified before
testing begins, the student should be given a replacement document and the defective
document should be returned with all other NOT TO BE SCORED materials.
• The DNS bubble MUST be gridded in the follow circumstances:
− The answer document is defective and used.
− A student name, FL ID number, district number, school number, or grade level (except Retake) is
incorrect on a PreID label affixed to a USED answer document.
− A student label has been placed over another label on a USED answer document.
• If a student discovers an answer document is defective during testing, the student must
be given a replacement and must, under close supervision of the test administrator,
transcribe the exact responses from the defective document into the replacement when
the test session is over.
− The DNS bubble(s) must be gridded on the defective answer document and it should be
returned with all other NOT TO BE SCORED materials.
PBT Manual 25
53
Defective Materials (cont.)
• Under the following circumstances, it is NOT necessary to grid the DNS bubble if
the document has been properly packaged for return with all other NOT TO BE
SCORED materials:
– The preidentified answer document belongs to a student who has withdrawn before
testing begins.
– The preidentified answer document belongs to a student who was absent during the
entire testing window.
– The answer document is defective and unused.
– The preidentified information is incorrect and the answer document is unused.
• If a test document is soiled, see the “Security Numbers” section on page 19 of
the Spring 2014 RMS Manual.
− Please email the incident to Mara or Maria and provide the date of incident,
student’s name, grade level, test, and security number. Also, provide confirmation
that the document was securely destroyed.
− School personnel may transcribe responses to a replacement document and then
54
destroy the soiled document securely.
PBT Manual 16; 19; 25
School Coordinator
Before Testing
Receive Materials/Maintain Security
•
•
•
•
•
Box contents are listed on pages 256–257 of the manual.
Keep materials secure at all times.
Maintain an accurate Test Materials Chain of Custody Form.
No more than three individuals may have access to the locked storage area.
Do not open shrink-wrapped materials or begin preparing (e.g., applying
student labels) more than three (3) days for Retake and five (5) days for RMS
prior to testing.
• Save the original boxes for returning TO BE SCORED materials, including special
documents.
• Ensure that an adequate supply of working calculators is available prior to the
beginning of test administration.
• If you need additional materials or if you have questions, contact SAET at 30555
995-7520.
PBT Manual 29-30; CBT Manual 23-24,
Communicate Testing Policies to
Parents/Guardians and Students
• Electronic Devices Policy—If students are found with ANY electronic devices,
including, but not limited to, cell phones or smartphones, during testing OR
during breaks, their tests will be invalidated.
• Leaving Campus—If students leave campus before completing a session (for an
appointment, illness, etc.), they WILL NOT be allowed to complete that session.
Testing Rules Acknowledgment—Before beginning a test, students will be
asked to affirm a Testing Rules Acknowledgment that reads: “I understand the
testing rules that were just read to me. If I do not follow these rules, my test
score may be invalidated.”
• Discussing Test Content After Testing—The last portion of the testing rules
read to students before they sign below the acknowledgment reads, “After the
test, you may not discuss the test items with anyone. This includes any type of
electronic communication, such as texting, emailing, or posting online, for
example, on websites like Facebook, Twitter, or Instagram.
56
PBT Manual 30; CBT Manual 24; Training Packet
School Coordinator
Before Testing
Train Test Administrators and Proctors
• You are responsible for training all test administrators and proctors,
including non-school-based instructors (e.g., itinerant teachers). You must
train several employees to act as possible alternates.
• Test administrators must be certified educators.
• You may access a screencast training on Test Security for test
administrators and proctors on our website at
http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp under
"Miscellaneous."
• Test administrators who will administer tests to students using large print,
braille, and/or one-item-per-page materials must be trained in the use of
these test materials.
• Make sure that test administrators are aware of and have made provisions
for the exact accommodations needed for individual students.
57
PBT Manual 17, 258-259, 285, 320, 325; CBT Manual 146-148; Training Packet
School Coordinator
Before Testing
Train Test Administrators and Proctors:
• Review test security policies and procedures
and collect the following:
– Signed FCAT 2.0 Test Administration and
Security Agreement, which indicates that
he/she:
– Has received training
– Has read the Test Security Statute and
State Board Rule
– Has read all applicable portions of the test
administration manual(s)
– Understands and agrees to adhere to all
test security and administration policies
and procedures, and
– Signed a Test Administrator Prohibited
58
Activities Agreement with the
certification number recorded PBT Manual 258; 327; 329 CBT Manual 148; 215; 217
School Coordinator
Before Testing
Train Test Administrators and Proctors
•
•
•
School Personnel may
− Prepare, distribute, and collect materials under direct supervision of the test
administrator
− Complete student grid sheets
Non-school Personnel may
− Assist in monitoring test administration only
− Only be used as an “extra” pair of eyes
M-DCPS students may NOT serve as proctors.
Required Ratio for FCAT/FCAT 2.0 Administrations
Ratio*
Paper-based
1:30
Computer-Based
1:25
*Adult to student ratio.
•
It is strongly recommended that a proctor be assigned to every testing room.
PBT Manual 18; 258; CBT Manual 15; 148; Training Packet
59
School Coordinator
Before Testing
Train Test Administrators and Proctors
Method of
Delivery
Scenario
Students will test using regular CBT forms (may
require administration accommodations, such as
flexible scheduling, flexible setting, etc.)
Computer
Paper
Students will test using accommodated CBT
forms (e.g., zoom, large print, color contrast,
screen reader, assistive devices)
Use scripts in the…
Spring 2014 CBT Manual (29142)
FCAT Mathematics Retake and
TestHear accommodated scripts
and instructions located at
www.FLAssessments.com/S
pringRMS
Students will test using regular print paper-based
materials.
Spring 2014 RMS Manual (35253)
Students will test using large print, braille, or
one-item-per-page paper test materials as an
accommodation
PBT Manual 35-253; CBT Manual 29-142; www.FLAssessments.com/SpringRMS
60
School Coordinator
Before Testing
CBT Only
Train CBT Test Administrators and Proctors
• If a student’s computer is disconnected from the test, contact the
technology coordinator to help diagnose any technical issues, or contact
the school assessment coordinator to resume that student’s test in
Pearson Access.
• If a student has continual difficulty logging in or gets kicked out of the test
more than once, do not have the student continue attempting to log in
until the issue is diagnosed and resolved.
• If students finish the test before the allotted time for the session has
elapsed, you may encourage them to go back and check their work.
• At the end of Session 2, assist students with accessing the student
comment form at
www.FLAssessments.com/SpringCBTStudentCommentForm, as needed.
61
CBT Manual 28; 37; CBT Test Administrator Quick Reference Guide
School Coordinator
Before Testing
CBT Only
Provide instructions for test administrators to handle these
circumstances.
•
•
•
•
•
•
•
•
•
A student has not participated in a practice test session.
A student has trouble logging in the first time.
A student cannot see the shading on the Test Group Code screen.
A test administrator does not have a Student Authorization Ticket
for a student.
A Student Name or Florida ID is not correct (e.g., misspelled) on the
Student Authorization Ticket.
A test administrator is concerned that a student is unable (e.g., too
ill) to finish the test.
A student Exits the test to finish later and logs out of the test
session.
A student is in the wrong test session.
62
A student is kicked out of a test session. CBT Manual 147
School Coordinator
Before Testing
CBT Only
PearsonAccess: School User Accounts
• School user accounts are necessary to complete the CBT test activities.
• Create or reset your password for each Pearson site (operational and
training center, as needed).
• Create school user accounts for test administrators in Pearson site
(operational).
• Two different school user accounts may be set up:
− Individual accounts for each test administrator
o Test administrator will set up unique password.
− Generic accounts linked to the school assessment coordinator
o The password will be the same for all test administrators.
o These accounts can be randomly assigned.
• Test administrators may monitor and resume students with a school user
account.
CBT Manual 184; Training Packet
63
School Coordinator
Before Testing
Required Administration Information
• Test Administrators must record and maintain the following required
administration information:
– Students assigned to the room
– Attendance information
– Accommodations provided to students (see accommodations codes on
page 27 of the Spring 2014 RMS Manual)
– Accommodations used by students
– Test group code
– Unique security number of secure documents assigned to each student
– Grade level
– Signatures of test administrator and school assessment coordinator
– Dates and times for when documents are received and returned
64
PBT Manual 26-27; CBT Manual 20-21
School Coordinator
Before Testing
What’s New
Alternate Passing Score (APS) Flag
• An APS flag for the FCAT 2.0 Reading Retake is available in
PearsonAccess for students who are eligible for the APS.
• This is an optional field that can be specified when adding a new
student or assigning a Reading Retake test to a student.
• The following students are eligible for the APS of 241:
– Students who entered grade 9 in 2009 or earlier whose
graduation requirement includes earning a passing score on
Grade 10 FCAT Reading
– Students who participated in the Spring 2011 administration
of Grade 10 FCAT 2.0 Reading as first-time tenth graders
65
CBT Manual 156, 160, 161
School Coordinator
Before Testing
Test Group Code
• A test group code is a unique four-digit number used as a security
measure to identify a group of students tested together.
• School assessment coordinators will distribute test group codes to
test administrators.
• Each testing room MUST use a different test group code.
• If students are absent for a test session, a different unique code
must be used for each make-up session.
• Test group codes must be recorded with required administration
information and on seating charts.
66
PBT Manual 19; 257; CBT Manual 10; 144
School Coordinator
Before Testing
Test Code
A six-digit code created by PearsonAccess and
printed on Student Authorization Tickets and
Session Rosters. The Login ID and the test code
are required to log in to a computer-based test.
Test Group Code
A unique four-digit number created by school
assessment coordinators that is used to identify
groups of students tested together. The test
group code is entered after the Welcome screen
and Testing Rules Acknowledgment and before
students see the first question.
67
PBT Manual 19, 34, 257; CBT Manual 3, 10, 23, 144
School Coordinator
Before Testing
Student Authorization Ticket
• For each test session, each student needs a Login ID and a six-digit test
code (password), which are printed on the Student Authorization
Tickets.
• Students will need a pen or pencil during testing to sign their tickets.
• Students taking will log in using the same Student Authorization Ticket
for each session.
• Provide each student a ticket only AFTER all students have entered the
testing room, as instructed in the script, and all tickets must be
collected BEFORE students leave the testing room.
• Student Authorization Tickets must be handled in a secure manner and
returned to the school assessment coordinator immediately after each
68
day of testing is completed.
CBT Manual 23, 166-167
School Coordinator
Before Testing
Session Roster
•
A Session Roster is a list of all students scheduled in a test session. The roster displays
important information including:
–
–
–
–
–
–
–
–
–
–
–
•
•
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Student ID Numbers
Student Birth Dates
Class Information
Test Form/Form Group Type
Login IDs
Blank space to record attendance information and accommodations
Session Roster (PDF version) or Advanced Session Roster Download (Excel version) are
available.
Session Rosters must be handled in a secure manner and returned to the school 69
assessment coordinator immediately after each test session is completed.
School Coordinator
Before Testing
Seal Code
• A seal code is a unique four-digit number used to allow students
to access Session 2 of the computer-based FCAT 2.0 tests (FCAT
2.0 Reading Retake, Grades 6, 7, 8, 9, and 10 Reading tests, and
Grades 5 and 6 Mathematics in TestNav and TestHear) after they
have completed Session 1.
• Seal codes are provided in PearsonAccess, and all students in a
test session will use the same seal code.
• Seal codes should not be given to students until Day 2 when
Session 2 is administered.
• Important Note: Students must be resumed after exiting Session 1
before they are able to log back in and enter the seal code for
70
Session 2.
CBT Manual 3, 10, 23
School Coordinator
Before Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for each test
session. Seating charts must record the following information:
–
–
–
–
–
–
–
–
–
Room name/number
Grade level/subject
Student names and their location in the room during testing
Direction each student is facing
Date
Session starting and stopping times
Test administrator’s name
Names of proctors (if applicable)
Test group code
• All seating charts must indicate the front and back of the room.
• If the seating configuration changes during testing, a new seating chart must be
created.
PBT Manual 27; 258; CBT Manual 21; 145; Training Packet
71
School Coordinator
Before Testing
Security Log
• A Security Log must
be maintained for
each testing room.
• Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
72
PBT Manual 28; 333; CBT Manual 22; 221
School Coordinator
Before Testing
CBT Only
Arrange ePATs
• Schedule and arrange ePAT practice test sessions as described in the Spring
2014 CBT Manual.
• Before a student can participate in a computer-based test administration, the
student must complete the correct ePAT to become familiar with the
computer-based system. However, students who previously participated in an
ePAT for the subject test they are scheduled to take are NOT required to
participate in an ePAT session for this administration.
• Instruct school personnel to make students aware that they can access ePATs
on their own at any time prior to testing. The ePAT Launcher, ePATs, and
scripts for administering the practice tests are all located at
www.FLAssessments.com/ePATs.
• Students who require accommodated CBT forms (e.g., large print, color
contrast, zoom, screen reader, assistive devices) must complete a practice test
for the specific accommodated form or form combination that they will use
during testing.
• Accommodated practice forms are also available at
73
www.FLAssessments.com/ePATs.
CBT Manual 19; 149
School Coordinator
Before Testing
PBT and CBT
Test Sessions
• For all FCAT 2.0 tests, Session 1 MUST be completed before
Session 2.
• Any students absent for Session 1 may not participate in Session
2 until they have completed Session 1.
• A student with a flexible scheduling/extended time
accommodation must complete one session before continuing to
the next session.
• Each FCAT 2.0 test session must be completed within one school
day.
• Test administrators are required to use ALL of the allotted time in
each session and should not end a session early.
74
PBT Manual v; 3; 6; CBT Manual viii; 4; 7
School Coordinator
Before Testing
•
•
Use classrooms whenever possible.
Make sure that each room is free of distractions and has
–
–
–
–
Comfortable seating
Good lighting
Sufficient workspace
Adequate ventilation
•
Avoid testing in a cafeteria, gymnasium, auditorium, or
library whenever possible.
•
Make sure that:
•
– students are not facing each other when seated at tables.
– students are not in seating (stadium or staggered) that allows
them to easily view other students’ answers.
– there is at least three feet between students
– students cannot view others’ computer screens (visual
barriers are installed)
Remove or cover all visual aids on student desks or displayed
in the room, such as posters showing mathematical and 75
scientific concepts.
PBT Manual 26; CBT Manual 20
School Coordinator
Before Testing
CBT Only
Prepare for Testing
• Ensure that all software applications, including Internet browsers, are
closed on all student workstations.
• Start TestNav, type in the correct URL, and open each student
workstation to the student login screen.
• Ensure that the test administrator has a way to contact the technology
coordinator or school coordinator during testing without leaving the
room unattended.
CBT Manual 20; Beginning of each CBT Script
76
School Coordinator
During Testing
Distribute Test Materials
 Computer-based testing, as applicable:
 Paper-based testing, as applicable:
– Secure Test Materials (for paper-based
– Secure Test Materials
accommodations only)
– Test Group Code
– Reading Passage Booklets (as an
– Mathematics Reference Sheets
accommodation only)
(Grades 5–8 Mathematics and
– Test Group Code
Mathematics Retake)
– Student Authorization Tickets
– Rulers (Grades 3 and 4
– Seal Code (Session 2 ONLY)
Mathematics—Session 2 ONLY)
– Work Folders (Mathematics Grades 5, 6,
– Periodic Tables (Grade 8 Science)
and Retake)
– Approved Four-Function
– CBT Worksheets, if providing school-based
Calculators (Mathematics Grades
copies for (Reading Grades 6-10 and Retake)
7-8 and Science Grade 8)
– Reference Sheets, if providing school-based
copies (Mathematics Grades 5, 6 and
Retake)
– Approved Four-Function Calculators 77
PBT Manual 28-30; CBT Manual 22-24
(Mathematics Retake Only)
Proctor Caching
CBT Only
• Ensure Proctor Caching software is running on all
Proctor Caching computers each day of testing.
−Turn on Proctor Caching software
o Windows: go to Start>All Programs>Proctor
Caching>Proctor_Caching
o Mac: once Proctor Caching is initiated it will not have
to be restarted unless it has been manually stopped.
• Note: Proctor cache computer(s) cannot be used by
students or test administrators during testing.
78
CBT Manual 157, 172; See the 2013–2014 Technology Coordinator Guide
School Coordinator
During Testing
CBT Only
Test Session Management
DESCRIPTION
CBT
MANUAL
PAGE(S)
Start test sessions
A session must be started in PearsonAccess
before students can begin the test.
169-170
Monitor session details
Keep track of each student’s testing status
in PearsonAccess.
170
Resume students’ tests
If a student exits the test (intentionally or
unintentionally) and will finish later.
170-172
TASK
Note: NEVER submit a student’s answers or mark a student’s test complete
because of a technical issue without first receiving directions from FLDOE or
Pearson. Only mark a student’s test complete if the test is intended to be
79
scored.
CBT Manual 169-172
School Coordinator
During Testing
Supervise Test Administration
• Provide test administrators with additional materials during testing,
as necessary.
• Monitor each testing room to ensure that test administration and test
security policies and procedures are followed.
• Be available during testing to answer questions from test
administrators.
• Technical issues that are not immediately resolved must be reported
to SAET and/or Region ITS staff for support and guidance.
• Make sure that Security Logs, seating charts, and records of required
administration information are being maintained in each testing
room.
80
PBT Manual 32-33; CBT Manual 28; 168
School Coordinator
During Testing
Supervise test administration and ensure the following:
• Students are using only No. 2 pencils
• Students do not have books, notes, scratch paper, or electronic devices of
any kind (except approved four-function calculators, if applicable) during
testing, even if they do not use them
• Students have signed the Testing Rules Acknowledgment
• Students do not talk or make any disturbance
• Students are working independently
• Students are working in the correct session and recording their answers in
the appropriate area
81
PBT Manual 32-33; CBT Manual 28; 168
School Coordinator
During Testing
Supervise test administration:
•
It is not appropriate to use cell or classroom phones, grade papers, or work on the
computer during testing.
•
While you may encourage students to continue working, you may not talk with them
about test items or help them with their answers.
•
If students finish the test before the allotted time for the session has elapsed, you may
encourage them to go back and check their work.
•
You may not provide students with any information that would allow them to infer the
correct answer, such as suggesting that they may want to check their work on specific
items.
•
You may not check through answer documents or discuss test items, passages, or
answers with students, even after all test materials have been returned and testing has
been completed.
•
Test materials may not be returned to students once the materials have been collected.
PBT Manual 32-33; CBT Manual 28; 168
82
Monitor Session Status
CBT Only
After a session begins, you can monitor the real-time status of students.
Refer to the following table for a description of each possible status.
83
CBT Manual 170-172
Early Warning System
CBT Only
• Certain circumstances, such as loss of an Internet connection, trigger
the “Early Warning System” (EWS) on the interface that students see
during testing. The EWS alerts students to possible problems with the
transmission of their test data and allows the test administrator to take
action to ensure student responses are captured.
84
CBT Manual 170-172
School Coordinator
After Testing
Maintain Security
• After ANY administration, initial OR make-up, materials must be
returned to you immediately.
• Materials must be placed in locked storage between test sessions.
• Secure materials should never remain in classrooms or be taken
from the school’s campus overnight.
• Report any testing irregularities or security breaches to SAET
immediately at 305-995-7520.
85
PBT Manual 32; 261; CBT Manual 27; 168
School Coordinator
After Testing
CBT Only
TASK
DESCRIPTION
CBT
MANUAL
PAGE(S)
Mark a student’s
test “complete”
Mark a student’s test complete if a student exits
the test and will not resume the same test.
Stop test sessions
A test session cannot be stopped until all students
are in “Completed” or “Marked Complete” status or
until “Ready” students have been removed.
Invalidate tests
Any tests that should not be scored must be
invalidated.
178-179
Record
accommodations
All accommodations used by students must be
recorded in PearsonAccess.
180-181
177-178
178
Important Note: Manually “STOP” test sessions by the end of each testing window.
Record invalidations and accommodations, if applicable, by the end of each testing
window.
CBT Manual 177-181
86
School Coordinator
After Testing
CBT Only
• Delete ALL not started sessions and Stop ALL started sessions
• Please remember the following:
– Absent students should be removed from the test session (not marked complete).
– If absent students have already been marked complete, nothing else needs to be
done.
– Students in “Ready” status must be removed from the session before it can be
stopped.
– If students are in “Active,” “Exited,” or “Resumed” status, they will need to be
marked complete.
• CBT clean-up activities must be completed on the last day of the testing window
by 4:00 pm
– Retake: April 15
–
–
–
–
Reading (Grades 6 and 10): April 24
Reading (Grades 7 and 9): April 30
Mathematics (Grade 6): May 6
Mathematics (Grades 5) and Reading (Grade 8): May 7
• Purge test content from Proctor Caching computer(s) by May 9
87
CBT Manual 176-181
School Coordinator
After Testing
Prepare Materials for Return
• Verify that all distributed secure materials have been returned. Notify
SAET immediately at 305-995-7523, if any secure materials are missing
and complete the necessary investigation.
• Check for and remove any stray reference sheets or periodic tables from
the test documents (Grades 5–8 Mathematics, Mathematics Retake,
and Grade 8 Science).
• Ensure that the DNS bubble has been gridded on invalidated tests and
place the tests with TO BE SCORED materials.
• Ensure that the DNS bubble has been gridded on any defective answer
documents and return them with NOT TO BE SCORED materials.
88
PBT Manual 262-274; CBT Manual 174
School Coordinator
After Testing
Complete Document Count Forms
• Verify that you have included all documents from make-up sessions
before you complete the forms.
• Complete Document Count Forms by following the instructions on the
form.
• For Grades 3–10 TO BE SCORED materials, complete a separate
Document Count Form for each grade level and document type.
• Retake TO BE SCORED materials must be sorted by document type ONLY
(you may place materials for more than one grade level under one
Document Count Form).
• Separate Document Count Forms must be completed for any special
program student documents (Home Education, Virtual School, etc.).
PBT Manual 263-264
89
Ensure that the correct
district and school
numbers are gridded.
PBT Manual 263-264
Grid the correct document
type, number of
documents under the
form, and special
document type, if
90
applicable.
School Coordinator
After Testing
Complete and Apply Paper Bands
• Documents for each grade level and document type, and Special Program
(if applicable) must be banded separately.
• On the paper band complete all fields.
• Include invalidated documents under the paper band and the count.
• Seal the paper band and be sure that it securely holds the documents. Do
not use staples, paper clips, or tape.
PBT Manual 265
91
School Coordinator
After Testing
FLVSFT K-8
(71-0300) ,
FLVS FT 912 (710400) , or
FLVS
Academy
(50-7079)
Miami
Dade
Online
Academy
(13/7001)
Brucie Ball
Hospital
/Homebound
(13/9732)
Note:
Place invalidated documents
marked DNS below the
Document Count Form and
include in count.
92
PBT Manual 271
School Coordinator
After Testing
Reminder: Return
regular print
answer document
shipped in LP, BR,
or One-item-perpage Kit, in Student
Envelope
Special Documents Return Envelope
should contain documents for one
student only. Materials for one student
may be placed in more than one
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envelope.
PBT Manual 272
School Coordinator
After Testing
Return Labels TO BE SCORED:
•
•
•
•
•
OLIVE LABEL (RETAKE)
BLUE LABEL (GRADE 3)
RED LABEL (GRADES 4-10)
WHITE LABEL (LP AND OIPP)
PINK LABEL (BRAILLE)
ALL NOT TO BE SCORED:
• YELLOW LABEL (Including Special Documents)
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PBT Manual 265-270; Training Packet
School Coordinator
After Testing
COLOR LABEL BOXES
(Total TO BE SCORED boxes per color label)
SCHOOL RETURN DATES
(No exceptions)
OLIVE Retake
Special Documents for students in these grade levels must
also be returned.
Senior High Schools and Alternative Centers:
Wednesday and Thursday, April 9 or 10
Adult Centers ONLY: Monday –Thursday, April 14-17
Also return: “District Assessment Coordinator Only” Box
BLUE – Grade 3 ONLY*
Special Documents for students in Grade 3 must also be
returned.
Elementary Schools and K-8 Centers:
Thursday or Friday, April 24-25
RED -- Grade 4 Reading and Math; Grade 5 Reading and
Science; Grade 7 Math; Grade 8 Math and Science; and
Paper-based Accommodations for Grades 6, 7, 9, and 10
Reading
Special Documents for these subjects and grade levels must
also be returned.
Elementary, K-8 Centers, Middle and High Schools:
Tuesday – Thursday, April 29 - May 1
RED -- Paper-based Accommodations for Grade 5 Math;
Grade 6 Math; and Grade 8 Reading
Special Documents for these subjects and grade levels must
also be returned.
Elementary, K-8 Centers, and Middle Schools:
Tuesday or Wednesday, May 6-7
WHITE – TO BE SCORED Large Print and One-Item-Per-Page
PINK – TO BE SCORED Braille
For the return of Special Documents, please follow the
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above-mentioned school return dates.
Training Packet
School Coordinator
After Testing
District Assessment Coordinator ONLY Box
• Original records of required administration information
• Original Security Logs
• Work Folders (used and unused)
• CBT Worksheets (used and unused)
• Original seating charts
• Original Test Materials Chain of Custody Forms
• Reference Sheets and Periodic Tables
• Session Rosters (CBT only)
• Seal Codes (CBT only)
• Original Accounting for All Secure Documents (Training Packet)
• Original School Procedural Checklist (FM-6927)(Training Packet)
• Maintain copies of administration information. Do not copy Work Folders
or CBT Worksheets.
• Write District Assessment Coordinator ONLY on the side of each box.
PBT Manual 273; CBT Manual 174; Training Packet
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Pick-up Schedule
“NOT TO BE SCORED”
Only
Comet Delivery Services will pick-up NOT TO BE SCORED materials and the
District Assessment Coordinator Only Box from schools, as follows:
MATERIALS
PICK-UP SCHEDULE
Yellow Labeled Boxes
(Include within this total the number of all NOT TO BE
SCORED Special Documents yellow labeled boxes)
May 12 – 20
AND
“District Assessment Coordinator Only Box”
Please note that approved four-function calculators remain at the school site,
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except for talking calculators.
Training Packet
Resources
The following resources for this administration can be found at
www.FLAssessments.com/SpringRMS:
• Test administration manuals
• Scripts and instructions for
administering TestHear accommodated
computer-based test forms
• Training materials
• Forms to report missing materials and
test irregularities/security breaches
• Student tutorials
• Test Administrator Prohibited Activities
Agreement
• Test Materials Chain of Custody Form
• FCAT 2.0 Test Administration and
Security Agreement Form
•
•
•
•
•
•
•
•
•
Mathematics Retake script
Reference sheets
Parent/guardian letters
Comment forms
Blank Administration Record/Security
Checklist
Security Log
Materials Return List
Braille scripts
Checklists for district and school
personnel to reference before, during,
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and after testing
Comment Forms
• After testing, test administrators, school
assessment coordinators, and technology
coordinators are encouraged to complete a
comment form located at
www.FLAssessments.com/SpringRMS.
• FLDOE and Pearson appreciate feedback
from district and school personnel.
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PBT Manual 255; 274; CBT Manual 153; 181
Contact Information
Student Assessment and Educational Testing
Maria C. Bruguera, Director
Email: mbruguera@dadeschools.net or
Mara Ugando, Staff Specialist
Email: mugando@dadeschools.net
Phone: 305-995-7520
Fax: 305-995-7522
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Thank you for ensuring a secure and
successful Spring 2014 Reading,
Mathematics, and Science test
administration.
Questions?
101