Fall 2013
Reading Retake
Training Materials
Fall 2013 Reading Retake
Schedule
October 7–10 (Paper-based accommodations)
FCAT 2.0 Reading Retake
Two half-day sessions over two days*
October 7-18 (Computer-based administration)
FCAT 2.0 Reading Retake
Two half-day sessions over two days*
Hospital/Homebound and Visually Impaired students extended testing window for
paper-based accommodations: October 7-16, 2013.
*Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical school
2
day. Exception: SWD with extended time accommodation and ELL students Levels 1-4.
Overview
These training materials are designed to highlight important information
regarding test administration policies and procedures.
Not all information from the test administration manual is included in this
presentation, so it is imperative that school staff read and
familiarize themselves with all information in the manual in
addition to using these training materials.
These training materials are available at:
http://oada.dadeschools.net/Screencasts/2013FCATrkfl/2013FCAT.html
3
Appendices
• Appendices in the Fall 2013 Retake Manual
include:
– Appendix A—Accommodations
– Appendix B—Pearson Support and PearsonAccess
– Appendix C—Test Security Statute and Rule
– Appendix D—Forms, Cover Sheets, Checklists, Signs
4
What’s New
FCAT Mathematics Retake
• The FCAT Mathematics Retake was
administered for the last time in Spring 2013.
• Students who entered grade 9 in the 2009-2010
school year or earlier and who have not yet
earned a passing score on the Grade 10 FCAT
Mathematics test must earn a concordant score
on the ACT or SAT to satisfy this requirement.
5
What’s New
Session Information
• Students must complete Session 1 of the FCAT 2.0
Reading Retake before taking Session 2.
• Any students who are absent for Session 1 may NOT
take Session 2 of the test until they have completed
Session 1. These students should still be tested in two
sessions over two days.
6
Technology Coordinator Guide
• Information and instructions
for technology coordinators to
follow before, during, and
after testing are now provided
in a separate online
Technology Coordinator
Guide posted at
www.FLAssessments.com/E
OC.
• Technology coordinators
must familiarize themselves
with all information in this
guide prior to the test
administration.
7
CBT Test Administrator Quick
Reference Guide
• This guide lists possible error
messages students may
encounter, explanations for
each message, and
troubleshooting solutions.
• This guide (formerly
Appendix D of the manual) is
a helpful resource for test
administrators during testing
and is available at
www.FLAssessment.com/A
dditionalResources.
8
Glossary of Terms
PearsonAccess
www.pearsonaccess.com/fl
• A website used for almost all test
preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Verify that you are working in the correct
test administration each time you log in.
• Links to support materials:
www.FLAssessments.com/FallRetake.
• PearsonAccess will timeout after 14
minutes of inactivity.
9
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on the PearsonAccess
Home page.
• Provides an opportunity to
− Practice PearsonAccess tasks.
− Manage the Infrastructure Trial in
preparation for testing.
• Requires a username and
password (different from
operational site).
10
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s highstakes computer-based
statewide assessments.
• Software application installed
either on a file server or on
each computer that will be
used for testing.
11
Glossary of Terms
TestHear 2.1.0.7 (TestHear)
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for
Florida’s high-stakes computer-based statewide assessments.
• Software application installed on each computer that will be used
to test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on
Macintosh workstations that have Mac OS X10.5 or later
installed and are running Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X10.4 or on Macs that cannot
also run Windows.
12
Glossary of Terms
Proctor Caching
• Proctor Caching is a process of loading test content locally on a
computer at the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT 2.0/EOC computer-based testing in Florida.
• Instructions for proctor caching are provided in the 2013-2014
Technology Coordinator Guide.
13
Students to be Tested
• Students who entered Grade 9 in the 2009-2010 school year or after
and are pursuing a standard Florida high school diploma must earn a
passing score on the Grade 10 FCAT 2.0 Reading test or obtain a
concordant score on the ACT or SAT as one of the requirements for
graduation.
• The following students are eligible to participate in this administration:
– Retained Grade 10 or Grades 11–Adult (AD) regular high school
students who have not yet passed the Grade 10 FCAT 2.0 Reading
test.
– Students who enrolled in Grade 9 prior to the 2009–2010 school year
but have not yet passed the Grade 10 FCAT Reading test. (Because
the FCAT Reading Retake is no longer offered, these students will
participate in the FCAT 2.0 Reading Retake.)
14
Students to be Tested, (cont.)
• Students who have received a GED diploma are
not eligible to participate in FCAT 2.0
administrations.
• Students enrolled in grade levels below Grade
10 MAY NOT participate in the Reading Retake.
• Important Note: Grade 11 – Adult students that
have obtained a concordant ACT or SAT Reading
score do not have to take the FCAT 2.0 Reading
Retake test.
15
File Download Manager
Testing Category
• Cohort year
• FCAT Read Pass
Fail
• ACT Highest
Read
• SAT Highest
Verbal
16
Students to be Tested:
Special Programs
Program
Florida Virtual
(FLVS-FT)
Full-Time
9-12
Miami-Dade Online Academy
(M-DOA)
District
Number
School
Number
Participation Registration/
Status
Reports
71
0400
MUST
Florida Virtual
School Program
13
7001
MUST
Miami-Dade
Online Academy
17
Students to be Tested
Students with Disabilities (SWD)
• Eligible students with disabilities participate in the
Retake administration in one of the following with,
or without accommodations, as documented on an
IEP or 504 Plan.
English Language Learners (ELLs)
• Eligible ELLs are expected to participate in the
Retake administration no matter how long these
students have been receiving services.
18
Students with Disabilities
Accommodations
• Administration Accommodations
− Flexible presentation
− Flexible responding
− Flexible setting
− Flexible scheduling
− Assistive Devices and Tools
• Paper-based Accommodations
− Regular print
− Braille
− Large print (New as Unique Accommodation for CBT;
beginning in Spring 2013)
19
Students with Disabilities
Accommodated Test Forms
Test Hear: Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a
specific form.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Con
Scr Rdr
Lrg Prt+ Con
Lrg Prt+Scr Rdr
Lrg Prt+ Con+Scr Rdr
Zoom+ Con
Zoom+Scr Rdr
Zoom+Col Con +Scr Rdr
Con+Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
20
English Language Learners
Accommodations
ESOL Levels 1-4 Only
– Students who are currently receiving services in a
program operated in accordance with an approved
district LEP plan:
 Flexible Setting
 Flexible Scheduling
 Additional Time
 Assistance In Heritage Language
 Approved Dictionary
21
SWD and ELL
Recording Accommodations
NEW!
• Student accommodations can
now be recorded in the Test
Session Details screen in
“Manage Test Sessions” by
clicking on a student’s name.
– Click the Edit button.
• Select the accommodations
used by the student in the dropdown menus.
• Click the Save button.
• Click “Go back to Session
Detail” to record
accommodations for additional
students
22
State and District Requirements
• Standards, Guidelines, and
Procedures for Test
Administration and Test
Security available at
http://oada.dadeschools.net/
TestChairInfo/InfoForTestC
hair.asp
– Adopted by School Board
– General Guidelines
• Florida Test Security Statute
and Rule
• School Procedural Checklist
(FM-6927)
• District Monitors
23
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State
Board Rule, 6A-10.042, FAC, inappropriate actions by
school or district personnel can result in student or
classroom invalidations, loss of teaching certification,
and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or
reported
24
Reporting Testing
Irregularities
• All school staff are professionally responsible for ensuring appropriate
test administration procedures and reporting any irregularities.
• Security Breaches: Test administrators should report any test
irregularities (e.g., disruptive students) and possible security breaches to
the school assessment coordinator immediately.
• Missing Materials: Schools must investigate ANY report of missing
materials immediately.
− Specified in Standards, Guidelines, and Procedures for Test
Administration and Test Security
 School Assessment Coordinator/Principal
 Student Assessment and Educational Testing
 Region Center and/or appropriate District Administrative Office
 Appropriate investigative unit, if applicable
Note: School personnel must be prepared to provide documentation and
information in support of investigations of any testing irregularity.
25
Electronic Devices
• School personnel must ensure that students do not have
access to their cell phones or other electronic devices at any
time during testing, including breaks (restroom breaks, etc.),
even if they do not use them.
− “Possession” is defined as “within arm’s reach,” even if the
electronic device is not visible.
− Students should not have cell phones in their pockets, clipped to
their belts, at their desks, or anywhere they can be easily
accessed during testing or breaks.
• If a student is found to be in possession of ANY electronic
devices during testing or during a break, his or her test must be
invalidated.
• Students and parents/guardians must be made aware of this
policy prior to testing.
26
What’s New
Testing Rules Acknowledgment
• The last portion of the testing rules read to students now
reads, “After the test, you may not discuss the test items
with anyone. This includes any type of electronic
communication, such as texting, emailing, or posting to
blogs or websites like Facebook or Twitter. If you are
found sharing information about test items, even without
the intent to cheat, your test will be invalidated.”
• Students and their parents/guardians should be made
aware of this clarification to the testing rules prior to
testing.
27
Caveon Forensic Analyses
• Caveon will analyze data to identify highly
unusual test results for two primary groups:
– Students with extremely similar test
responses; and
– Schools with improbable levels of similarity,
gains and/or erasures.
• Only the most extreme results are flagged and
withheld
– One in a trillion chance of the pattern occurring by
chance
28
Test Materials Needed:
(as applicable)
29
Test Administration Manual
• The Fall 2013 Reading Retake Test Administration Manual
will be used to read the test administration scripts to
students.
• When testing students with accommodations, you may
need to modify the scripts. Review the scripts BEFORE
testing begins to determine the necessary modifications.
• The scripts and instructions for the administration of
accommodated computer-based test forms (large print,
color contrast, zoom, assistive devices) and paper-based
accommodations are provided in Appendix A.
30
Session Roster
• School assessment coordinators will provide a Session Roster
(CBT only), which includes the following information:
−Test Administration
−Session Name
−Test to be Administered
−Test Code (password)
−Student Names
−Student ID Numbers
−Student Birth Dates
−Class Information
−Test Form/Form Group Type
−Login IDs
• Session Rosters may be used to
record required administration
information.
• Session Rosters must be
handled in a secure manner and
returned to the school
assessment coordinator
immediately after each test
session is completed.
31
Required Administration
Information
Record the following required information on your Session
Roster or Administration Record/Security Checklist:
•
•
•
•
•
•
Students assigned to the room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Unique security number of secure documents assigned to each
student (paper-based accommodations only)
• Signatures of test administrator and school assessment coordinator
• Dates and times for when secure materials are received and
returned
32
What’s New
Required Administration Information
• The list of required administration information has been
updated to include both the accommodations provided to
students and the accommodations used by students during
the test administration.
• The blank Administration Record/Security Checklist has been
updated to include fields for recording both accommodations
provided and accommodations used.
33
Student Authorization Tickets
• Each student needs a Login ID and a test
code (password), which are printed on the
Student Authorization Tickets.
• Students will need a pen or pencil during
testing to sign their tickets.
– Each student will log in using the SAME
Student Authorization Ticket for both
test sessions.
• Give each student a ticket only AFTER all
students have entered the testing room, as
instructed in the script, and all tickets must
be collected BEFORE students leave the
testing room.
• Student Authorization Tickets must be
handled in a secure manner and
returned to the school assessment
coordinator immediately after each day
of testing is completed.
34
Seating Chart
• An accurate seating chart must be maintained for each testing
room for each test session. Seating charts must record the
following information:
−
−
−
−
−
−
−
−
−
−
The room name/number
Student names and their locations in the room during testing
The front and back of the room
Direction students are facing
Date
Session starting and stopping times
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If the seating configuration changes during testing, a new seating
chart must be created.
• Remember to maintain seating charts for both test sessions. 35
Test Group Code
• A test group code is a unique four-digit number used as a
security measure to identify groups of students tested
together.
– Each testing room must utilize a different test group
code.
• Students will enter the test group code before beginning the
test, as indicated in the scripts.
• The same test group code is used for Session 1 and 2.
• If students are absent for a test session, a different unique
code must be used for each make-up session.
• The code must be recorded on the required administration
information and on each seating chart.
36
Test Code vs.
Test Group Code
Test Code
A six-character code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to
TestNav/TestHear.
Test Group Code
A unique four-digit number created by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen in TestNav/TestHear and before
students see the first question.
37
Seal Code
• A seal code is a unique four-digit number used to allow
students to access Session 2 of the computer-based FCAT
2.0 Reading test after they have completed Session 1.
• TestNav and TestHear require a seal code to proceed to
Session 2 on Day 2.
• Seal codes will be provided in PearsonAccess, and all
students in a test session will use the same seal code.
• Seal codes should not be given to students until Day 2
when the Session 2 administration script is read to
students.
• Students are not able to return to Session 1 once they
have logged in to Session 2. Each student will log in
using the same Student Authorization Ticket for both test
sessions.
38
Seal Code (cont.)
39
Seal Code TestNav
Students
will exit
on this
screen on
Day 1.
Students
enter the
seal code
here on
Day 2.
40
Seal Code TestHear
Students
will exit
on this
screen on
Day 1.
Students
enter the
seal code
here on
Day 2.
41
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing room.
42
CBT Worksheets
• CBT Worksheets may be provided for students to make
notes. A sufficient number of worksheets should be
available for all students taking the computer-based test.
• The worksheet is an 8½ × 11 page (located in Appendix D
and posted to PearsonAccess) that may be copied and
distributed as indicated in the administration script.
• Students must be provided a new worksheet for Session 2.
• Collect used worksheets after each session and return
them to your school assessment coordinator.
• Used worksheets are secure materials.
43
Reading Passage Booklets
• Reading Passage Booklets will be provided for eligible
students taking computer-based Reading tests who have
this accommodation identified in their IEPs or Section 504
plans.
• The booklets contain reading passages but do not contain
test items. Students will respond to test items on the
computer.
• Sessions 1 and 2 of the Reading Passage Booklets are
sealed separately. Students should break the appropriate
seal at the beginning of each session, according to the
instructions in the administration script.
• Reading Passage Booklets are secure materials.
– Written documentation of the number ranges must be
maintained at all times during distribution and return of
44
books.
Additional Materials
Pens and/or pencils
• Clock or watch
• Signs
− Do Not Disturb Sign
− Electronic Devices Sign
− Session Signs
• Cover Sheets
− TO BE SCORED Cover Sheet
− NOT TO BE SCORED Cover Sheet
45
Preparing for Testing
46
Communicate Testing Policies
•
•
•
•
Electronic Devices Policy––If students are found with ANY electronic devices,
including, but not limited to, cell phones and smartphones, during testing OR
during breaks, their tests will be invalidated. The best practice would be for
students to leave devices at home or in their lockers on testing days.
Leaving Campus—If students leave campus before completing a test session
(for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to
complete that session. If a student does not feel well on the day of testing, it
may be best for the student to wait and be tested on a make-up day.
Testing Rules Acknowledgment—Prior to testing, students will be asked to
affirm a Testing Rules Acknowledgment that reads: “I understand the testing
rules that were just read to me. If I do not follow these rules, my test score may
be invalidated.”
Discussing Test Content after Testing—The last portion of the testing rules
read to students before they sign/check the acknowledgment reads, “After the
test, you may not discuss the test items with anyone. This includes any type of
electronic communication, such as texting, emailing, or posting to blogs or
websites like Facebook or Twitter. If you are found sharing information about
test items, even without the intent to cheat, your test will be invalidated.”
47
Receive Test Materials/
Maintain Test Security
• Inventory the contents of the boxes within 24 hours of
receipt and report missing materials immediately.
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody Form at all
times.
• No more than three individuals may have access to the
locked storage area.
• Do not open shrink-wrapped materials or begin preparing
them more than three days prior to testing.
• Save the original boxes for returning TO BE SCORED
special document materials.
• If you need additional materials, contact the Test
48
Distribution Center at 305-995-3743.
Create/Update School User
Accounts
• School user accounts are necessary to complete the CBT test
activities.
• Create or reset your password for each Pearson site (operational
and training center).
• Create school user accounts for test administrators in Pearson’s
operational site (optional).
• Two different school user accounts may be set up:
− Individual accounts for each test administrator
 Test administrator will set up unique password.
− Generic accounts linked to the school assessment coordinator
 The password will be the same for all test administrators.
 These accounts can be randomly assigned.
• Test administrators may monitor and resume students with a
school user account.
See back of Training Packet
49
PreID File/Test Session/
Student Verification
• PreID file is based on student information as of August 30
• New students or changes to student demographics after
August 30 will not be included in PearsonAccess.
• All students testing on the computer that were captured in
the PreID file will be in a class called FL CLASS
• Test sessions were automatically created via the PreID
upload. Test session is named:
– Reading
• Print the Session Roster and compare against school
generated list to verify:
– Student eligibility, and
– Student Name and Florida ID number for accuracy
50
PreID File/Test Session/
Student Verification (cont.)
• Place verified students in new test sessions or keep them in
the original session.
• Add new students using the “Create New Student wizard”
and place them in test sessions.
− Management of student information in PearsonAccess
can begin on September 9.
• Maintain a list of test sessions to cache test content for all
sessions.
– Test sessions can be cached beginning on September 30.
• Important Note: Grade 11 and 12 students that have
obtained a concordant ACT or SAT Reading score are not
required to take the FCAT 2.0 Reading Retake test.
51
Updates to Student Information
NEW!
• A new process has been established to allow incorrect
student profiles that were added to PearsonAccess via
the Create New Student Wizard to be updated before or
after testing.
– The District Assessment Coordinator can submit a request on
the school’s behalf.
• Note: Updates may not be made to student profiles that
were created via the PreID upload.
52
Training: Test Administrators
and Proctors
• Read the Florida Test Security Statute and the
State Board of Education Test Security Rule
(Appendix C) in the test administration manual.
• Ensure that test administrators sign the Florida
EOC Test Administration and Security Agreement
and Test Administrator Prohibited Activities
Agreement.
• Test Administrators must be certified
educators.
• Train your test administrators and proctors,
including non-school-based instructors (e.g.,
itinerant teachers).
• Communicate the process for collecting required
administration information to your test
administrators.
• If any students who require accommodations are
testing at your school, discuss with test
administrators how accommodations will be
provided (Appendix A).
53
Training: Proctors
When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
26-50 students
51-75 students
Test Administrator*
Test Administrator and 1 Proctor
Test Administrator and 2 Proctors
*FDOE strongly encourages the use of proctors in all testing
rooms, even those with 25 or fewer students.
Note: Students cannot serve as proctors or volunteers.54
Training: Testing Location
EOC Manual 86-8
• Use classrooms whenever possible.
• Make sure that each room is free of distractions
and has
– Comfortable seating
– Good lighting
– Sufficient workspace
– Adequate ventilation
• Make sure that:
– students are not facing each other when
seated at tables
– there is at least three feet between students
– students cannot view others’ computer
screens (visual barriers are installed)
• Remove or cover all visual aids on student
desks or displayed in the room, such as
posters showing mathematical and scientific
55
concepts.
Training: Supervise Test
Administration
Ensure that students:
• Have cleared the area around their workstations of all materials except for
the appropriate test materials.
• Have a pen or pencil, and distribute testing materials as indicated in the
scripts.
• Check the Testing Rules Acknowledgment box and enter the correct test
group code.
• Do not have books, notes, scratch paper, or electronic devices of any kind
during testing or during breaks within a test session, even if they do not
use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct session.
• Save and Exit (TestNav) or Exit (TestHear) the test on Day 1 and
Submit the test on Day 2 after they complete Session 2.
56
– Are provided with the Seal Code on Day 2 of the test.
Training: Supervise Test
Administration (cont.)
• It is not appropriate to use cell or classroom phones, grade papers, or
work on the computer during testing.
• While you may encourage students to continue working, you may not
talk with them about test items or help them with their answers.
• If a student’s computer is disconnected from the test, test administrator
must contact the technology coordinator or school assessment
coordinator to help diagnose any technical issues and resume the
student’s test in PearsonAccess.
– If a student has continual difficulty logging in or gets kicked out of the
test more than once, do not have the student continue attempting to
log in until the issue is diagnosed and resolved.
• If students finish the test before the allotted time for the session has
elapsed, you may encourage them to go back and check their work.
• At the end of Session 2, assist students with accessing the student
comment form at www.FLAssessments.com/RetakeStudentCommentForm57, as
needed.
Arrange ePats
• Schedule and arrange practice tests (ePATs) as described in the
Fall 2013 Retake Manual.
• Before a student can participate in this computer-based
administration, the student must complete the correct ePAT to
learn how to use the computer-based system. If a student has
previously participated in an ePAT for Grade 10 Reading or
the Reading Retake, the student is NOT required to
participate in an ePAT for this administration.
• Students who require accommodated CBT forms (e.g., large print,
color contrast, zoom, screen reader, assistive devices) must
complete a practice test using the TestHear ePAT with the specific
accommodated form or form combination they will use during
testing.
• To access instructions for downloading and installing the ePAT
Launcher and practice test content, go to
www.FLAssessments.com/ePATs.
58
CBT Preparations
• Please ensure that:
− TestNav has been properly installed and tested before the first day of
testing.
− Proctor Caching computers have been set up properly.
•
Each testing computer is configured to refer to a Proctor Caching
computer in order to obtain test content.
− Test content has been cached for all scheduled test sessions.
− Each computer station is equipped with a keyboard and mouse (or
other pointing device).
− Monitors are correctly displaying test items with shading.
− Instant messaging, email notification, screen savers, power savers,
and remote desktop are disabled.
− Anti-virus, auto-scan and/or auto-update, system restore utilities,
Windows Security Firewall, web content filtering, or other software
that may impact CPU speed or scan/block information transferred
between the workstation and the servers is disabled or delayed.
59
CBT Preparations (cont.)
• Please ensure that:
− Test administrators are familiar with how to access TestNav
and TestHear software from student workstations and how to
access the student comment forms.
− Proctor Caching computer and Proctor Caching software are
turned on and remain running each day of testing.
− CBT Test Administrator Quick Reference Guide is used to
help diagnose technical issues during testing.
− Students and teachers not testing refrain from using any
streaming media or other high-bandwidth applications while
students are testing.
60
During Testing
61
Monitor Test Administration
• Ensure that test sessions have been started in PearsonAccess
• Provide test administrators with additional materials, as
necessary.
• Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are properly completed, and required
administration information is collected.
• Be available during testing to answer questions from test
administrators and to ensure that there are no technical issues.
• In PearsonAccess, monitor session status and resume students’
tests, if necessary
62
• Arrange for and supervise make-up administrations.
Concluding Testing
63
Test Invalidation
•
A test MUST be invalidated if either of the following circumstances
occurs:
̶ A student has an electronic device during testing
̶ A student is cheating during testing
̶ A student is given an accommodation not allowed on Retake
assessment
̶ A student is given an accommodation not indicated on the student’s IEP,
Section 504 plan, or ELL plan
̶ An error occurs in test administration or procedures that could
compromise the validity of test results
̶ A student is given unauthorized help during testing
•
A test MAY be invalidated if one of the following circumstances
occurs:
̶ A student becomes ill and is unable to finish
̶ A student is not allowed the correct amount of time
̶ A student was not provided an allowable accommodation indicated on
the student’s IEP, Section 504 plan, or ELL plan
̶ A disruption occurs during testing (e.g., severe weather)
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̶ A student is disruptive during testing
Marking Tests Complete
Students should be in “Completed” status after they
submit the test on Day 2 after they complete Session 2.
Student tests should only be Marked Complete in one of
the following circumstances:
• A student had to stop testing (e.g., due to illness) and
will not finish the test. (After being marked complete,
school personnel may invalidate the test.)
• A student finished the test but exited instead of
submitting the test and the test should be scored.
• A student completed Session 1 and never started
Session 2.
• As otherwise directed by FDOE or Pearson after a
technical difficulty or other extenuating circumstance.
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CBT Clean-up Activities
• CBT clean-up activities must be completed by 4:00 pm on
October 18.
• “Delete” all not started sessions and “Stop” all started sessions
• Please remember the following:
– Absent students should be removed from the test session (not marked
complete).
 If absent students have already been marked complete, nothing else
needs to be done.
– Students in “Ready” status must be removed from the session before it
can be stopped.
– If students are in “Active,” “Exited,” or “Resumed” status, they will need to
be marked complete.
• Invalidate tests, if applicable.
• Record accommodations for ESE and ELL students, if applicable.
• Ensure that school technology coordinators purged test content from
the Proctor Caching computer(s).
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Organizing CBT Materials
• Verify that all distributed secure materials have been returned.
• Report any missing materials to Student Assessment & Educational
Testing and conduct the necessary investigation.
• Organize materials and return originals in the District Assessment
Coordinator ONLY boxes as instructed in the “Friendly Reminder”
(Training Packet).
− Copy the seating charts, required administration information, Session
Rosters, Seal Codes, Chain of Custody forms, and Security Logs, and file
your copies
− Return used and unused CBT Worksheets (if applicable)
− Keep Student Authorization Tickets, signed copies of the Florida EOC Test
Administration and Security Agreement and Test Administrator Prohibited
Activities Agreement Forms for one calendar school year, and then destroy
them.
− Keep test administration manuals until test results are reported, then
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recycle them.
Paper-Based Tests
(PBT)
The following slides relate to the administration of paperbased tests (Reading Passage Booklets, regular print,
large print, or braille), which are available for eligible
students who have such accommodations identified in
their IEPs or Section 504 plans.
Paper-based large print is available as a unique
accommodation for eligible students.
The upper-left corner of the following slides show an
image of a pencil and a paper-based test (see below) to
indicate that this information pertains to paper-based tests
only.
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PBT Chain of
Custody Form
• The Test Materials Chain of Custody form is
available in Appendix D of the Fall 2013
Retake Manual and at
www.FLAssessments.com/FallRetake.
• The purpose of this form is to track test
materials at all times, including:
– their location
– the dates and times they are handled
– the names of the persons performing various
activities involving the materials
• Schools must retain copies (electronic or
hardcopy) of completed forms for their files
after materials are packaged for return and
originals are placed in District Assessment
Coordinator Only Box.
• A certified educator must be present at all
times that test materials are handled directly.
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PBT
Security Numbers
•
•
•
•
•
Used to account for each test and answer book.
Consists of a nine-digit number followed by a check digit located in the
upper right corner of test and answer books.
Packing list shows the number ranges assigned to each school, and written
documentation of the number ranges must be maintained at all times during
distribution and return of books.
Pre-populated Administration Record/Security Checklists with security
numbers for all test and answer books are provided in PearsonAccess.
– Blank Administration Record/Security Checklist also provided in
PearsonAccess and in Appendix D of the manual.
The test administrator should maintain a list of all secure materials assigned
to him or her, including any additional materials assigned throughout the
administration.
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PBT Sample
Student Grid Sheet
If a DNS bubble has
been gridded by
mistake, erase the
DNS bubble and
grid the UNDO
bubble. Package the
document with other
TO BE SCORED
materials.
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PBT Sample
Preidentified (PreID)
Student Label
• Four elements must be correct on PreID labels: student
name, Florida ID number, district number, and school
number.
• If the student name, Florida ID number, district number,
OR school number is INCORRECT on a label, a
replacement non-preidentified test and answer book
MUST be gridded.
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PBT School Assessment
Coordinator
After Testing
Return Test Materials to Your District Assessment Coordinator
1.Verify that all distributed secure materials have been returned. Complete
your Chain of Custody form. Notify Student Assessment & Educational
Testing immediately if any secure materials are missing.
2.Copy records of required administration information, Security Logs, and
seating charts, and file the copies.
3.If a test has been invalidated, verify that the DNS bubble has been gridded
and that the document is placed with TO BE SCORED materials.
Verify that the DNS bubble has been gridded on a defective document and
that the document is placed with NOT TO BE SCORED materials.
Verify that no DNS bubble has been gridded by mistake. If it has, verify that
the DNS bubble has been erased and the UNDO bubble has been gridded
and place the document with TO BE SCORED materials.
Mispackaged materials or materials returned past the
established pickup dates will delay reporting of student
results.
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PBT School Assessment
Coordinator
After Testing
Complete Document Count Forms
1. Verify that all documents from makeup sessions are included.
2. Do not copy blank count forms;
however, once the count forms are
completed, you may copy them for
your records.
3. Place each completed form on top of
the first stack of corresponding TO
BE SCORED test and answer books.
4. Verify the accuracy of all information
entered; inaccurate information may
delay the scoring process.
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PBT School Assessment
Coordinator
After Testing
Paper Bands
• Documents from more than one grade level may be banded
together (e.g., Grade 11 and Grade 12).
• Documents for each special program (FLVS Full-Time High
School and Miami –Dade Online Academy) must be banded
separately, if applicable.
• Complete all fields on the paper band.
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PBT Pack Materials
Package Materials for Return
Prepare the following types of boxes for return to your
district assessment coordinator (as appropriate):
•
•
•
•
•
RED-labeled boxes – TO BE SCORED Regular Print Materials
WHITE-labeled boxes – TO BE SCORED Large Print Materials
PINK-labeled boxes – TO BE SCORED Braille Materials
YELLOW-labeled boxes – All NOT TO BE SCORED Materials
District Assessment Coordinator ONLY box – No Label
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Return Schedule
Hand-deliver paper-based materials to the Test Distribution Center (TDC)
by 3:30 pm on Wednesday or Thursday, October 16 or 17, 2013.
“TO BE SCORED”
REGULAR PRINT (RED LABEL)
“NOT TO BE SCORED”
(YELLOW) Label
BRAILLE (PINK LABEL)
“LARGE PRINT” Unique
Accommodation Only
(WHITE LABEL)
Training Packet (see Friendly Reminder)
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District Assessment Coordinator
ONLY Box
• Hand-deliver the “DISTRICT ASSESSMENT COORDINATOR ONLY
BOX” to TDC by 3:30 pm on OCTOBER 22 or 23, 2013.
– Original Administration Record/Security Checklist or school’s developed form with
all the required information
– Session Rosters
– Seal Codes (CBT only)
– Original Chain of Custody Form (PBT Only)
– Original Seating Chart
– Original Security Logs
– CBT Worksheets (used and unused)
– Original School Procedural Checklist
• Note: The Student Authorization Tickets will remain at the school for
one calendar school year. Do not make copies of the CBT worksheets.
Write District Assessment Coordinator Only on this box and number the
box 1 of 1. Do not place a colored label on the box or pack any test
materials.
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Comment Forms
• After testing, test administrators, school
assessment coordinators, and technology
coordinators are encouraged to complete the
appropriate comment form located at
www.FLAssessments.com/FallRetake.
• FDOE and Pearson appreciate feedback from
district and school personnel.
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Reminders
• Inappropriate actions by school or district personnel
before, during, or after test administration may result
in consequences such as test invalidations and/or
loss of teaching certification.
• ALL test administrators must be certified educators.
• All personnel involved in test administration must read
and sign an FCAT 2.0 Test Administration and Security
Agreement, provided in Appendix D of the Fall 2013
Retake Manual.
• Test administrators must sign a Test Administrator
Prohibited Activities Agreement, also provided in
Appendix D.
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Pearson Support and
PearsonAccess
Contact Pearson Support at:
• 1-877-847-3043 (Monday – Friday, 7:00 am – 8:30 pm EST)
• Florida@support.pearson.com
Appendix B in the Fall 2013 Retake Manual provides the
following information:
• PearsonAccess
− User Accounts (FDOE distributed instructions for setting up
user accounts to district assessment coordinators.)
− Browser requirements
− Logging in for the first time
− Resetting passwords
• Training Center
− Test Setup Exercise
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Contact Information
Student Assessment and
Educational Testing
Maria C. Bruguera, Director
mbruguera@dadeschools.net
Mara Ugando, Staff Specialist
mugando@dadeschools.net
ITS - Infrastructure and
System Support
Mr. Javier Perez, Executive Director
JPerez@dadeschools.net
Telephone Number: 305-995-3331
Mr. Roly Avila, Supervisor
RAvila@dadeschools.net
Telephone Number: 305-995-3334
Phone: 305-995-7520
Fax: 305-995-7522
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