Preparing for FY2014
Statewide Testing
February 2014
Dr. Frank Rodriguez
Assistant Superintendent
Mark Howard
Director
2/11/14
 Testing Schedule
 Preparing Staff & Volunteers
 Preparing Parents & Students
 Preparing for Accommodations
 Preparing for CBTs
 Wireless Testing
TESTING SCHEDULE
FCAT 2.0 Writing
• Tuesday February 25
– All Students Grade 4, 8, 10
• Wednesday February 26
– Make-up Day
SAT School Day
Administration
for Students in
Grade 11
• Test Materials Delivery
– Materials will be delivered ahead of FDOE Schedule
– Sign-in to acknowledge secure materials procedures
– Secure Materials CAN NOT be opened prior to
February 18
FCAT 2.0 Writing
FY14 Accountability Score = 3.5
Tips and strategies - January Essentials Training
• Elementary School
• Middle School
• High School
(slides 37-53)
(slides 82-90)
(slides 230-238)
SDPBC Testing Schedule
• All schools adhere to SDPBC
Daily Session Schedules
• No testing on Tuesday, April 15
FY2014 FCAT 2.0
Daily Session Schedules
Elementary Schools
Bulletin: EP 2082 ES REA
https://www.sdpbc.org/Docs/DistrictBulletins/EP%202082%20ES%20REA.pdf
Middle Schools
Bulletin: MP 327 ES REA
https://www.sdpbc.org/Docs/DistrictBulletins/MP%20327%20ES%20REA.pdf
High Schools
Bulletin: HSP 1988 ES REA
https://www.sdpbc.org/Docs/DistrictBulletins/HSP%201988%20ES%20REA.pdf
Grade 6 Math Schedule
Subject
Testing Dates
Paper (P)
Computer (C)
Reading
April 14 - 25
C
Mathematics
April 28 – May 7
C
Reading
April 22 – May 1
C
Mathematics
April 14
P
Reading
April 28 – May 7
C
Mathematics
April 14
P
Science
April 16
P
Grade 6
Grade 7
Grade 8
Additional Information
Two 70 minute sessions
(Scheduled as resources allow)
Two 70 minute sessions same day
(Scheduled as resources allow)
Two 70 minute sessions
(Scheduled as resources allow)
Two 70 minute sessions same day
(Make-ups April 16 - 25)
Two 70 minute sessions
(Scheduled as resources allow)
Two 70 minute sessions same day
(Make-ups April 16 - 25)
Two 80 minute sessions same day
(Make-ups April 17 - 28)
Grade 6 Mathematics CBT
UPDATE
April 28 – May 7
•Two 70 minute sessions same day
•Revised Bulletin #MP-327-ES/REA
•Middle School FCAT 2.0 Daily Session Schedule
NOTE:
•Grade 6-8 Math - 2 Sessions Same Day
•Grade 8 Science - 2 Sessions Same Day
FDOE - End of Course Schedule
Change
To provide school districts with additional scheduling
flexibility and optimal instructional time prior to
testing, Spring 2014 EOC schedule has modified:
•EOCs may be administered in ANY order
– by school, based on needs of students
•One EOC DOES NOT need to be completed before
another begins
•All EOCs may begin on April 21
•All EOCs completed by designated date
FDOE End of Course Schedule Change
• All subjects may begin on April 21
Must complete testing by the designated date:
• May 16: U.S. History, Civics, and Algebra 1
• May 23: Biology 1 and Geometry
FY14 EOC Schedule
END OF COURSE EXAMS
FDOE Original
Grades 9-12
US History
April 21 – May 9
Grades 6-8
Civics
April 21 – May 9
Grades 9-12
Biology 1
April 21 - May 16
Grades 6-12
Algebra 1
April 21 - May 16
Grades 7-12
Geometry
April 21 - May 23
FY14 EOC Schedule
END OF COURSE EXAMS
FDOE Original
FDOE Updated
Grades 9-12
US History
April 21 – May 9
April 21 – May 16
Grades 6-8
Civics
April 21 – May 9
April 21 – May 16
Grades 6-12
Algebra 1
April 21 - May 16
April 21 - May 16
Grades 9-12
Biology 1
April 21 - May 16
April 21 - May 23
Grades 7-12
Geometry
April 21 - May 23
April 21 - May 23
EOC’s may be administered in ANY order by school
PREPARING STAFF AND VOLUNTEERS
Spring Pretest Workshops
Workshops
Date:
Monday, February 3, 2014
Tuesday, February 4, 2014
Thursday, February 6, 2014
Friday, February 7, 2014
Time:
12:00 NOON - 4:00 PM
Location:
Wellington High School
8:00 AM - 12:00 NOON
Palm Beach Gardens High School
12:00 NOON - 4:00 PM
Park Vista High School
8:00 AM - 12:00 NOON
Live Online Session
FHESC – Boardroom
Live Online Session
Recorded Online Training
Vodcast with Confirmation Form
http://www.palmbeachschools.org/assessment/vodcasts.asp
School Based Workshops
on Test Administration
• Test Administrators and School-based Proctors
– Administration schedule and procedures
– Test Security policies & procedures
– Electronic devices
– Materials
– Accommodations
– Invalidations
FY14 Spring Proctor Training
Bulletin # CS-214-ES/REA
Face-to-Face Training
Day
Thursday
Thursday
Friday
Friday
Tuesday
Tuesday
Wednesday
Thursday
Date
February 20, 2014
February 20, 2014
February 21, 2014
February 21, 2014
April 1, 2014
April 1, 2014
April 2, 2014
April 3, 2014
Time
8:00 – 8:30 AM
11:30 AM – 12:00 PM
9:00 – 9:30 AM
2:00 – 2:30 PM
8:00 – 8:30 AM
1:00 – 1:30 PM
9:00 – 9:30 AM
1:00 – 1:30 PM
Location
Glades Central HS Auditorium
FHESC Boardroom
Thurber A & B
FHESC Boardroom
Glades Central HS Auditorium
FHESC Boardroom
Thurber A & B
FHESC Boardroom
Online Training
https://connect.palmbeachschools.org/p4eswh1b80f/
Test Administrator/Proctor
Link to FAQ Online
School/Area/District
Personnel
(employee of SDPBC)
Non-School/Non-Area/
Non-District Personnel
(not an employee of SDPBC)
May be trained as and serve as proctors
Yes
Yes
May be trained as and serve as an
administrator
Yes
No
if a certified teacher
Used to assist test administrators during test
administration
Yes
Yes
Informed of their duties and of the
appropriate test security procedures for
monitoring the test sessions
Yes
Yes
Informed of the test security laws and rules
prohibiting any activities that may threaten
the integrity of the test
Yes
Yes
Signed Test Administration and Security
Agreement
Yes
Yes
Handle and distribute test materials and handgridding student answer documents
Yes
No
PREPARING PARENTS & STUDENTS
Communicate with
Parents/Guardians and Students
• Electronic Devices Policy—If students are found with ANY
electronic devices, including, but not limited to, cell phones or
smartphones, during testing OR during breaks, their tests will be
invalidated.
• The best practice would be for students to leave devices at home or
in their lockers on the day of testing.
• Leaving Campus—If students leave campus before completing a
session (for an appointment, illness, etc.), they WILL NOT be
allowed to complete that session.
• Ensure that parents/guardians are aware of the test administration
schedule and understand that appointments should not be
scheduled on testing days.
Communicate with
Parents/Guardians and Students
• Testing Rules Acknowledgment—Before beginning a test,
students will be asked to affirm a Testing Rules
Acknowledgment that reads: “I understand the testing rules
that were just read to me. If I do not follow these rules, my
test score may be invalidated.”
• Students taking paper-based tests will sign on a signature line
below the statement. Students taking CBT click a check-box.
Communicate with
Parents/Guardians and Students
• Discussing Test Content After Testing—The last portion of the
testing rules read to students before they sign below the
acknowledgment reads, “After the test, you may not discuss the
test items/the writing prompt with anyone. This includes any type
of electronic communication, such as texting, emailing, or posting
online, for example, on websites like Facebook, Twitter, or
Instagram.
• If you are found sharing information about the test items/writing
prompt, even without the intent to cheat, your test will be
invalidated.”
• Please make sure that students understand this policy prior to
testing and remind them that “discussing” the items includes any
kind of electronic communication, such as texting, emailing, or
posting to blogs or social media websites, etc.
Communicate with
Parents/Guardians and Students
• Family Letter Templates
•
•
•
•
Writing
Paper/pencil
CBT
EOCs
• Student PowerPoint Presentations
• FCAT 2.0 & Computer-based Testing
PREPARING FOR ACCOMMODATIONS
ESE & ELL Accommodations
• Schools are responsible for ensuring that
accommodations designated for ESE, 504 and
ELL students are provided
• FY14 Goal: ZERO invalidations for incorrectly
administered accommodations!
Contact
PX
Phone
ESE
Sue Alex
48066
434-8066
504
Debra Neeson
48817
434-8817
ELL
Noel Elvir
25994
357-5944
Accommodations for
ESE & 504 Students
• Accommodations MUST be documented on
the students IEP or 504 plan
– MUST be in place prior to FCAT
• Accommodations MUST be the same or nearly
the same as those needed and used by the
student during regular classroom instruction
and assessment activities
TestHear
Accommodated CBT
• Changes from FY2013
– New Software Release In Late February
– Updated ePat (only for TestHear students)
– Improved Screen Reader Voice
– Improved Software Stability
Accommodations for ELL Students
• All ELL students MUST have access to
an approved English to heritage
language dictionary
Providing Assistance in
Heritage Language
• Test Directions: May answer all questions
• FCAT 2.0 Reading: No assistance
• No passages, test items or answer choices
• FCAT 2.0 Writing, Mathematics , Science, EOCs:
May answer a question about a word or phrase in a
writing prompt, test item or answer choice
• No translating of writing prompts, test items, or
answer choices in their entirety
PREPARING FOR CBT’S
CBT Required Planning Activities
A. Scheduling Tool (Required by SDPBC)
– Excel spreadsheet with SDPBC dates
B. Certification Tool (Required by FDOE)
– Ensure that schools are prepared for CBTs
– After review by District, submitted to FDOE for further review
C. Infrastructure Trial (Required by FDOE)
– Simulating test-day network utilization
– Confirm all computers used for testing can run the
appropriate software
Time Line of Activities
Activity
Dates
A.) Scheduling Tool
Excel Worksheet
Begin on Thursday, February 13
Return by Monday, February 24
B.) Certification Tool
Open Monday, February 24
Closes Friday, March 7
C.) Infrastructure Trial
Area 1 - March 26, 2014
Area 2 - March 27, 2014
Area 3 - April 1, 2014
Area 4 - April 2, 2014
Area 5 - April 3, 2014
CBT Scheduling Tool
February 13-24
• Email will be sent to Principals with an Excel
planning sheet to complete and submit
• Schools must fill out the Excel planning sheet
with their testing schedule for the FY14 Spring
EOC’s
• Submit by – DATE CERTAIN – to – EMAIL
FDOE - CBT Certification Tool
February 24 – March 7
• CBT Certification Tool
– Number of students to be tested
– Number of computers available/needed
– Computer & network minimum specifications
• Testing Coordinator & STST/ITSA
– Work together to develop testing plan
• Bulletin…
CBT - Infrastructure Trial
Prepare for CBT’s by simulating test-day
network utilization, determining any school or
district issues, and confirming that all
computers that will be used for
testing can run the
appropriate software
CBT - Infrastructure Trial
• District schools and Charter schools on SDPBC
network follow District schedule
– All Charter Schools MUST conduct infrastructure trials
using FDOE Infrastructure Trial Guide
• Required for all computers that will be used for
testing FCAT or EOCs
– Wireless laptops for the first time for FCAT/EOC
– Desktop computers used for the first time
WIRELESS TESTING
FCAT Computer-based Testing
Elementary School Wireless
• Classrooms - up to 30 laptops
– Each equipped with one wireless access point
• Media Center - up to 30 laptops
– Students in close proximity to the wireless access
points
• Gym, Auditorium & Cafeteria - NOT supported
• An Infrastructure trial is required prior to
testing wirelessly before Spring testing.
Please refer to Infrastructure Readiness Guide.
FCAT/EOC Computer-based Testing
Middle School Wireless
• Classrooms - up to 30 laptops
– Each equipped with one wireless access point
• Media Center - up to 30 laptops
– Students in close proximity to the wireless access
points
• Gym, Auditorium & Cafeteria - NOT supported
• Infrastructure Trial for each computer
required prior to testing wirelessly
Please refer to Infrastructure Readiness Guide.
Computer-based Testing
High School Wireless
•
•
•
•
•
•
Classrooms - up to 30 laptops
Media Center - up to 150 laptops
Gymnasium - up to 150 laptops
Auditorium - up to 150 laptops
Cafeteria - up to 150 laptops
Infrastructure Trial for each computer
required prior to testing wirelessly Please refer
to Infrastructure Readiness Guide.
CBT – Laptops & Wireless
Getting Started
• Testing Coordinators and STST/ITSA should
work closely together when planning the use
of laptops
• The PARCC laptop computers should be used
when administering high stakes testing using
laptops
• Start small. On the first day of testing, choose
one or two carts in classrooms to use for
testing
CBT’s – Getting the Most from
Wireless Network
• Each device takes up one connection on the
wireless network
• When extra laptop carts are stored within a test
area, “turn off” the wireless NIC switch on all
laptops so they do not add to the load on the
wireless network
• The same goes for student smart phones and
tablets
** For assistance, please call the IT Service Desk: PX44100 **
CBT’s – Getting the Most from
Laptop Batteries
• To ensure longer battery life – prior to testing;
school techs should work with staff and/or
students to “exercise” laptop batteries
• Exercise Battery
– Fully charge and fully drain
– Normal daily use of laptops
• May be left “turned on” (and unplugged) while
inside the cart to drain batteries
** For assistance, please call the IT Service Desk: PX44100 **
QUESTIONS