Library Tutorial for
Department of Biological Sciences
Graduate Students
Kenneth Lim
Kenneth.lim@nus.edu.sg
23 Sep 2014
Outline
• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
•
BIOSIS Previews
•
Web of Science
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Journal Citation Report (JCR)
• Guides and Tips
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NUSL
System
Science library
Central Library
HSSM Library
Chinese Library
Medical Library
C J Koh Law Library
Music Library
Loan Privileges for Graduate Students
Loan Entitlement
30 Items
28 Days
3 Online Renewals
How do I Borrow a Book?
FAQ: http://libfaq.nus.edu.sg/a.php?qid=79581
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NUS Libraries Portal
(http://www.lib.nus.edu.sg)
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FindMore@NUSL & LINC
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Services for Graduate Students
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Document Delivery Service (DDS)
• Request journal articles, book chapters or
conference papers that are not available in NUS
Libraries
• Accessed via E-Forms
• Cost borne by NUS Libraries
• Requires approval by your Supervisor
• Checking of request status
FAQ: http://libfaq.nus.edu.sg/a.php?qid=10117
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Intra/Inter-Library Loans
• Intra-Library Loan – Request circulating books &
journals found in other NUS Libraries to be collected
at Science Library FAQ: http://libfaq.nus.edu.sg/a.php?qid=16402
• Inter-Library Loan - Request books not owned by
FAQ: http://libfaq.nus.edu.sg/a.php?qid=16793
NUS Libraries.
• Accessed via E-Forms
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Outline
• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
•
BIOSIS Previews
•
Web of Science
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Journal Citation Report (JCR)
• Guides and Tips
10
Recommended Online Resources
Type of Information
Recommended E-Resource
Multi-disciplinary Bibliographic Databases
Web of Science / Scopus
Biomedical & Life Sciences
BIOSIS Previews
Animal Biology & Taxonomic Reference
Zoological Record
Medicine, Dentistry, Pharmacy, Healthcare
& Life Sciences
PubMed (MEDLINE)
Experimental Protocols and Demonstration
Videos
Springer Protocols
Wiley Current Protocols
JoVE (Journal of Visualized Experiments)
Chemical Substance Structure
/ Properties & Reaction Searching
Reaxys / SciFinder (registration)
Theses & Dissertations
ScholarBank@NUS
ProQuest Dissertations and Theses
Newspaper Articles / Local Content
Factiva / Lexis-Nexis / NewspaperSG
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BIOSIS Previews Demo
Topic: Conservation of Horseshoe crabs in
Malaysia and Singapore
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Web of Science Demo
Topic: Application of Limulus Amoebocyte Lysate assay
for detection of bacterial endotoxins
("limulus amoebocyte lysate" OR LAL) AND
(endotoxin OR (lipopolysaccharide OR LPS))
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Online Database Guides & Resources
• Biological & Life Sciences Subject Guide
http://libguides.nus.edu.sg/biology
• PubMed Resources
http://www.nlm.nih.gov/bsd/disted/pubmedtutorial/
• Web of Science
(includes BIOSIS Previews & Zoological Record)
http://wokinfo.com/training_support/training/
• Scopus Resources
http://help.scopus.com/Content/h_tutorials.htm
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Outline
• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
•
BIOSIS Previews
•
Web of Science
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Journal Citation Report (JCR)
• Guides and Tips
15
Plagiarism
• What is Plagiarism?
•
A piece of writing that has been copied from someone
else and presented as being your own work.
The American Heritage Dictionary of the English Language (4th Ed.)
•
The act of taking someone’s words or ideas as if they
were your own.
• Avoiding Plagiarism
•
CIT Preventing Plagiarism site
http://www.cit.nus.edu.sg/plagiarism-prevention/
•
Proper citation of information sources
•
turnitin Plagiarism Spectrum
http://turnitin.com/assets/en_us/media/plagiarism_spectrum.php
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Citations & Bibliography
Two places to cite the references you have used:
• within a sentence (in-text citation)
• at the end of the document (bibliography/references)
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Outline
• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
•
BIOSIS Previews
•
Web of Science
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Journal Citation Report (JCR)
• Guides and Tips
18
Introduction to Bibliographic Software
& EndNote
A software that:
• stores and organises references from
many sources
• inserts these references into a Word
document, and
• automatically formats your
references according to a predefined
citation style
Comparison of Reference Management Software
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EndNote Online Guide
http://libguides.nus.edu.sg/endnote
http://libguides.nus.edu.sg/endnote
EndNote Workflow
1. Create an EndNote Library
2. Add references to the EndNote Library
3. Manage references: using groups & finding duplicates
4. Insert references in MS Word (Cite While You Write)
5. Change citation style and edit preferences
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Step 1: Create an EndNote Library
a.
b.
c.
d.
Hands-on
All programs > EndNote > EndNote Program
File > New
Filename: Test (*.enl)
Save
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Step 2: Add References to the Library
Direct
Export
Import
Text File
Online
Search
Import
PDF
Manual
Inputting
EndNote
Library
MS Word
Cite While You Write
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Method 1: Direct Export
Export references directly from database
a. At the database, select the records you want
b. Save, output, export or send to EndNote
(Look for “RIS format”)
c. Click Open to transfer records to your EndNote
library
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Method 4: Import PDF Files
Extracts references from PDF files
PDF must contain a Digital Object Identifer (DOI) and is
not a scanned document.
a. In EndNote, go to File > Import
b. Choose either file or folder, and change Import
Option > PDF
Note: If the author, title, journal, etc, fields are not
auto-populated, the PDF could be of the wrong
format or have an incorrect DOI
New in X7 - PDF auto-import folder
Whats new in EndNote X7 (Video)
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Step 3: Managing References (Duplicates)
To set criteria:
• Edit > Preferences > Duplicates
To find duplicates:
• References > Find Duplicates
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Managing References: Custom vs. Smart Groups
Custom Groups
Create folders to group (categorise) references
Smart Groups
Automatically group references based on your search
criteria, e.g.: author/year/title contains/is/word
begins with…
Note: Any references added to EndNote will be
automatically filed in the group, with immediate
effect
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Step 4: Cite While You Write (CWYW)
• Use MS Word to insert citations into your paper
• Create a paper with properly formatted references,
bibliography, figures & tables
• Tip: Do NOT edit the citations and bibliographies in
Word. Edit the reference in the EndNote Library only
• Tip: To locate citation and bibliography fields, change
the MS Word’s Field Shading option
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EndNoteX7 in MS Word 2013
Inserting Citations
Method 1: Find Citation
a.
EndNote X7 tab:
Insert citation > Find Citation
b.
Search for a word in any field (e.g. title, author)
c.
Select the references that you want to insert into
your paper
Method 2: Insert Selected Citation(s)
a.In EndNote library, select a citation
b.Go to Word and place cursor at insertion point
c.Click on Insert Citation > Insert Selected Citation(s)
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Editing Citations & References
Edit & Manage Citation(s)
E.g. add page numbers, exclude
author, exclude year
Edit Library Reference(s)
Place cursor in the citation, click
on Edit library references and
make the necessary changes.
Next, click on Update citations
and bibliography
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Step 5: Change Style & Create a Bib Section
To change the citation style
EndNote X7 tab:
Click on Style > Select Another Style…
To create bibliography section*
a. Bottom right corner of Bibliography
group > Layout > Bibliography title
b. Type References (or Bibliography)
*The bibliography section appears only when you
insert a citation
*New in X7 - Create sections within Bibliography
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Backing Up Library (1)
Method 1: Save a Copy
Creates an exact copy of the library  xxx Copy.Data
and xxx Copy.enl
• File > Save a Copy…
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Backing Up Library (2)
Method 2: Compress Library
Saves the .enl file and .Data folder into one compressed file
• File > Compressed Library (.enlx)
• To restore: File > Open > Open Library…
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Outline
• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
•
BIOSIS Previews
•
Web of Science
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Journal Citation Report (JCR)
• Guides and Tips
35
Journal Citation Reports
• A comprehensive and unique resource that allows
you to evaluate and compare journals
• It makes use of citation and article counts entirely
from the Web of Science ® databases
Point to note:
• It is not possible to obtain a JCR impact factor of a
journal that is not covered in the Web of Science ®
databases
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Journal Impact Factor
• It measures how frequently the average article in a
journal has been cited in a particular year.
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Journal Immediacy Index
• Indicates how quickly articles published in a journal
are cited within the same year
• Indicates the “hottest” journals that publishes the
latest research in the fast-moving specialties
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Journal Citation Report (JCR) Demo
How can I use the JCR to find out what are the
top-ranked journals in Biophysics?
How to use the Journal Citation Report
To Find
Most frequently cited journals in a field
Highest impact journals in a field
Use
Total Cites
Impact Factor
Largest journals in a field
Articles
“Hottest” journal in a field
Immediacy Index
Outline
• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
•
BIOSIS Previews
•
Web of Science
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Journal Citation Report (JCR)
• Guides and Tips
41
Library Proxy Stem/Bookmarklet
NUS Libraries Proxy Stem
http://libproxy1.nus.edu.sg/login?url=
e.g. Prefix a URL with the NUS Libraries Proxy Stem
http://www.springerlink.com/content/e440n0431724460v/
http://libproxy1.nus.edu.sg/login?url=http://www.springerlink.c
om/content/e440n0431724460v/
Installing the NUS Libraries Proxy Bookmarklet:
FAQ: http://libguides.nus.edu.sg/content.php?pid=199108&sid=1665223
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Accessing Full-Text via Google Scholar
Setting up NUS Libraries access in Google Scholar :
FAQ: http://libfaq.nus.edu.sg/a.php?qid=260648
Alternate direct link:
http://scholar.google.com/schhp?hl=en&inst=13660462560571941651
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Accessing Full-Text via PubMed
Setting up NUS Libraries access in PubMed:
FAQ: http://libfaq.nus.edu.sg/a.php?qid=260692#.US2nFFeQg8k
Direct link:
http://libproxy1.nus.edu.sg/login?url=http://www.ncbi.nlm.nih.gov/pubmed?
myncbishare=nuslib&holding=isgnuslib_fft
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Tip: Make it easy for others to find all
your Publications
Use a consistent name when publishing:
e.g. James Tiberius Kirk
Kirk, James T.
Kirk, JT
Kirk, J
Maintain a CV/Resume that includes a list of:
• All your publications
• All institutional affiliations over the course of your career
Participate in Scholarly Research Communities
e.g. Researcher ID /ORCID
http://www.researcherid.com
http://about.orcid.org/ (Open Researcher and Contributor ID)
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Thank You! 
Please complete the feedback form at:
http://bit.ly/bsg23sep14
Contact me at:
kenneth.lim@nus.edu.sg
Science Library sclib@nus.edu.sg
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